After working from home for seven years, I know what determines success more than anything else:
An organized routine.
There’s no project management app, list-making strategy or careful balance of work and home life that can top a proven routine for getting things done. In fact, the absence of a good routine hinders those things. Here’s how you can make a strong, organized routine to depend on. Let’s get started.
First, a note. The word “routine” implies rigidity. “This is the way it is and that’s that.” Well, no. A structured, organized daily routine is not divorced from flexibility. There will be times when, for whatever reason, things don’t pan out as planned:
- The internet is down
- Someone is sick
- A last-minute cancellation
- The car decides, “Eh, I think I won’t run today.”
When these things happen, and they will, it’s important not to spiral. Something might have to get moved around, postponed or abandoned entirely. A deadline might come and go. It’s always OK to re-work things a bit. Just be aware of that when the time comes. With that said, on with the show.
Let’s build an organized daily routine
Getting started with a routine that’s going to work is easy. It starts with what I call a “mind dump.” It’s a great way to list everything that’s on your mind, but it’s also a fantastic starting point for establishing a new routine, if you ask the right questions. Get a pen and paper, and answer the following:
“What must I get done each day for (work/school/volunteering/etc.)?”
“How much energy do I have at the start/middle/end of each day?”
“Which days offer more free time? Which ones offer less?”
“What are the errands that must be done daily or weekly?”
“What are the chores that must be completed?”
Don’t censor yourself at this stage. Nothing is too big (paint the mud room) or too small (brush teeth). As you go, you might generate your own questions. Perhaps getting prepped for work each morning or ushering the kids out the door for school.
When that’s done, it’s time for “triage.” Much like the triage nurse at the ER, you’re going to decide who (your tasks) get addressed when. In question two, you identified your energy levels throughout the day. Put the most labor-intensive tasks when you’re ready to tackle them, reserving the rest for later.
For example, I’m at my best in the early morning and afternoon. That’s when I write reports or articles, brainstorm new ideas for upcoming projects, work on the podcasts and so on. Meanwhile, I schedule other tasks, like responding to email, at the end of the day when I don’t want to think anymore.
Next, identify where you can do yourself favors. Before bed, I prep for the next morning: lunch ready for work, kids outfits ready for school, a list of my most important to-dos in front of my keyboard. Maybe you can bring a mission-critical paper out to the car so you won’t forget. Making this prep time a part of your daily routine is a huge time-saver (and headache reducer).
Give your brain a chance to do its thing
Your brain is good at solving problems. Make sure your routine includes a chance for it to do so. Most of the people we’d consider geniuses in their fields adhered to a daily routine that included a walk. According to Harvard Business Review:
“Charles Dickens famously took three-hour walks every afternoon — and what he observed on them fed directly into his writing. Tchaikovsky made do with a two-hour walk, but wouldn’t return a moment early, convinced that cheating himself of the full 120 minutes would make him ill. Beethoven took lengthy strolls after lunch, carrying a pencil and paper with him in case inspiration struck.”
Taking a walk can help your brain function well. That deserves a slot in your routine, no?
I hope this was helpful. A good routine will make your life so much easier. Just remember to be flexible. If plays change on the fly, it’s OK! Go with it and adjust tomorrow. Good luck.