Home Forums Work Stockroom Organization-How to Keep it Tidy

This topic contains 5 replies, has 4 voices, and was last updated by  herisff 6 years, 8 months ago.

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  • #160198


    I’ve volunteered to take on the challenge of getting our stockroom in order. This is a retail environment; a shoe department to be exact. Luckily, I don’t have to worry about how the merchandise is stored, that’s fairly under control. The challenge will be a workbench where various tasks are completed, the cash wrap and a storage area for supplies. At this point there things stashed behind doors into various drawers with no sort of method. To find anything is such a pain because it wastes so much time. We have encountered shrinkage because of “lost” items. It’s just so chaotic I swear I’m getting anxiety over it!
    After I get everything under control and into their designated spots how can insure that it will stay that way? Do I post a checklist or a rubric for everyone? Make a control journal like FlyLady does? Thoughts?

  • #225613

    Stockroom Organization-How to Keep it Tidy

    How big a space is involved? A desk 6 feet long with three drawers along top, a 6 foot tall-3 feet wide cabinet with 5 shelves 18″ deep?

    The easiest multiperson organization is structural: for example: only the scissors will fit in this bin because it is shaped like scissors.

  • #225615


    Stockroom Organization-How to Keep it Tidy

    We have a workbench that is about 6′ long with open shelving above and below. I was thinking of using techniques like 5S because people have gotten in the habit of not putting things away. I like your idea, though.

  • #225616

    Stockroom Organization-How to Keep it Tidy

    I looked up 5S: http://en.wikipedia.org/wiki/5S_%28methodology%29

    The photo on the right of the work drawer with spaces that fit only one tool is an example of structural organization. IME, groups of people who happen to work together rarely find any enthusiasm for new systems with acronyms and infomercials. But most people adapt quite well to newly labelled shelves. Clear out the useless stuff into a bin marked for disposal in a year (or six months), sort out what is left, put some labels on the shelves and perhaps buy some specialized bins. Add a spray bottle of Windex and roll of paper towels. An ostrich feather duster on a long handle may work well for the backs of bottom shelves, and, besides, ostrich feathers are fun.

    If it works well, fine. If not, see what is most of whack and fix that problem.

    Useful desk organizers: http://www.amazon.com/Officemate-Deluxe-Organzier-Recycled-26255/dp/B0040FH8QU



  • #225646


    Stockroom Organization-How to Keep it Tidy

    i would:

    1. consider the tasks performed in the area
    2. make a list of supplies/tools required for each task
    3. decide if there is enough overlap of tools/supplies to warrant creating centralised homes for the stuff. or if things are specialised, then consider keeping all the things required for one task in one place.
    4. think about the things that are used most frequently. they will live in the most accessible areas.
    5. label everything, label the shelves, put it all away, and see what happens.

  • #225674


    Stockroom Organization-How to Keep it Tidy

    – Make sure the lighting is good for the task(s).
    – Simplify the tools. Organize what most people there use, hide the rest. If only one person uses the doodad, it can go in a less accessible spot.
    – The most-used items are the closest/easiest to find, limit the number of each item in the area. If a drawer, label in back of drawer on where the backups can be found.
    – Clear, simple labeling, no acronyms unless it’s very common/agreed upon. Black letters on white background preferred in an easily readable size. Indicate the number of items to keep on hand (eg Pens (5))
    – if you have the right kind of space, hang items (scissors, tape, etc) on Command or other hooks, outlining the item w/ paint or tape (no label needed then).
    – group items for a task together (eg wrapping items to left, cash to the right – whatever makes the workflow go smoother).
    – The higher the number of people that use the space, the simpler and clearer the system needs to be (and my guess is that there is a high number of people, as it’s retail).

    My preference is no checklists for this purpose. Checklists are good for opening/closing. Hmm, unless closing a sale requires that everyone do the same task in the same order – then a checklist might be helpful if it’s difficult or long (or brain fades occur due to stress). But keep the checklist as simple and clear as you can – bullet points work great for those. Good luck!

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