Make printing less painful and more productive with Google Cloud Print

Years ago, when I worked as an IT Director/help desk for a residential school, the one thing I loathed to hear — more than server issues, backup recovery or Wi-Fi woes — was this simple, three-word sentence: “I can’t print.”

Computers continue to improve by leaps and bounds, while it feels as if printers are just as cumbersome and unreliable as ever.

At least one printing problems appears to have found a fairly simply solution. If you’ve ever had need to print out a document and mail it, now you can skip the mailing step and simply have the document printed at its destination. (The opposite is also true, if you’ve ever needed a document someone can have it printed on your printer.) This act of sharing is possible via Google Cloud Print. This is a solution that lets you connect to a printer via the web, instead of a USB cable or the local network in your home or office. Once you set up your account, you can easily give anyone you want — wherever they are — access to your printer. When it comes to documents that you need to have a physical copy in hand, this is a great and productive option.

My parents will fly to my house from Florida for a visit. Before leaving the house, they use Google Cloud Print to print their return flight boarding passes on the printer here at my house. They don’t have to send me an email, I don’t have to open the email, and I don’t have to print the document. It saves both of us time and improves our productivity.

Another case: You’ve left work and realize you forgot to print a contract for your boss to sign later that evening. No problem, just connect to the work printer from home and fire it off right then and there. You won’t have to drive back to work and your boss won’t be late to her next meeting.

My favorite time-saving advantage is that you can print directly from an iPhone, iPad, or Android device using an app. While we’re on the subject, Google Cloud Print doesn’t care what platform you’re using, so Mac and PC users can both enjoy the service. Earlier today, I was able to print files from my MacBook Pro, my iPhone, and my daughter’s Google Chromebook all to our little Epson via Cloud Print. No fussing with drivers, software, installer CDs, or any of that stuff.

Isn’t in nice when technology actually does make our lives easier and save us time?

While nice, Google Cloud Print doesn’t solve everything. Printers are still sub-par devices that eat time, paper, and money. However, consider this as one way to take the sting out of having to print. Now, if only I could remotely remove paper jams …

Computer desktop clutter

There are two types of people in the world — those who are okay with this, and those who aren’t:

Computers have been a part of my daily life since about 1994. The machines and technologies we used back then would be almost unrecognizable today, with one exception: files saved on the desktop. When Apple released the first Macintosh in 1984, it featured what we think of as the desktop today, with files, a trash can, a clock, and little program icons.

Since then, people have taken to saving digital files to the desktop, much as one does with a physical desk. We’ll call these people the “desktop group.” Others prefer to keep things sorted by folders tucked inside the hard drive itself, not visible from the desktop. We’ll call this second group of people the “folders group.”

I have a strong opinion on this, but first let me share both sides. The desktop group would claim that their method keeps everything within sight and within reach. Files that are necessary for the task at hand are right there, as are reference materials that will be useful in the future. This is how Erin works: she has all her files for her current project’s work saved to her desktop and then at the end of a project she carefully organizes everything into folders in her Documents area of her computer. For long-term projects, she makes alias folders on her desktop from her Documents area so that she can save directly to her desktop and access the folders from her desktop, but the files aren’t actually stored there. She says that working from the desktop saves her time during the work day but also allows her to delete temporary files easily so that they don’t clutter up her well-organized Documents area of her computer.

The folder group would assert that the desktop group’s method is cluttered, the icons strewn across the desktop a complete mess that can slow down the memory on the computer, and that a series of clearly-labeled folders is the way to go, despite taking a little navigation to reach them.

Unlike Erin, I fall squarely with the folders group. I really dislike the visual clutter of a desktop strewn with icons and must have my desktop free of as much clutter as my computer will allow. It barely takes me any time at all to save information to well-organized folders and it saves me time later from having to go back and clean up everything.

So, which method do you espouse and why? Let’s see what we can learn from each other.

Keep your computer clean with digital decluttering

A few days ago I got a desperate call from a friend. “My computer says ‘disk full’ and basically won’t work. What do I do?” Her laptop’s hard drive was full to capacity. She tried deleting the contents of her downloads folder, some unwanted photos, old emails, and stray files on the desktop and it wasn’t enough. Albeit a good start, I told her, but it’s kind of like using an eyedropper to empty a swimming pool. For real digital de-cluttering, you’ve got to break out the big guns.

While photo and video libraries can take up a lot of storage space, as well as music, backups and more, there are other, space-hungry files on your machine that you can’t see. For keeping those in check, I recommend using a piece of software. I recommend Clean My Mac and Clean My PC by the folks at Macpaw. (Both pieces of software are $40.)

Before I explain why, let me quickly discuss memory vs. storage.

Computer memory vs. computer storage

In the 20 years that I’ve been working with computers professionally, I’ve found that memory vs. storage causes confusion for people more than anything else. One refers to how much your machine can physically hold; the other, how much it can do at once.

Here’s an analogy: Consider an office desk. It’s got a broad worktop and many drawers for storing all sorts of stuff. To work on something, you pull it from a drawer and place it on the work top. The drawers are your storage. The more drawers you have, or the more spacious they are, the more they can hold. A desk with six drawers can store more stuff than one with four (assuming the drawers are all the same size). The drawers are your computer’s internal hard drive. The larger it is, the more “stuff” — photos, videos, Word docs, music, etc. — it can physically hold. Back to the desk.

To work with something, you pull it from a drawer and place it on the work top. The bigger the top of your desk is, the more you can spread out and work on at once. The work top is your computer’s memory. The more memory your computer has, the more you can look at one time. There’s a little more to memory than that, but this is a good basic explanation.

Kill digital clutter

As I mentioned, there are big ‘ol files lurking on your machine that many people can’t easily find and drag to the trash. That’s why I recommend using a piece of software to help you find these. As a Mac user, I use Clean My Mac from Macpaw. Clean My PC has a reputation for doing an equally fantastic job on Windows machines. However, since I don’t have a PC, I can’t speak for it directly.

I like Clean My Mac for three reasons: It’s thorough, it’s clear on what’s happening, and it’s safe.

Thorough

I cleaned my MacBook Pro earlier today, and Clean My Mac found outdated cache files amounting to nearly 2 GB, as well as iPhone updates that I no longer need. Additionally, much software is “localized” for several languages. I only need English, so Clean My Mac found the superfluous (for me) language files from my software and removed them — to the tune of 2.45 GB.

Safe

Whenever Clean My Mac conducts a scan, it identifies what it calls “Large & Old Files.” These files are not removed without your review and approval. You might find video projects in there, large audio files, and the like. For instance, the scan I recently conducted found several iMovie files that are quite large but not for deletion. Clean My Mac was smart enough to leave them intact for me.

Clear

This software’s help system is fantastic. Deleting files from your computer should not be taken lightly, even when you’re talking about known junk. The help section defines every term and process clearly and concisely, so you’ll know what’s going to happen. Additionally, the software’s main screen is quite legible and logically arranged.

It can be frustrating when your computer is cluttered. Fortunately, you can be safely proactive about it. Grab a good piece of software and stay on top of your digital decluttering before you end up with a virtual mess on your hands.

Technology and games to encourage kids’ organizing skills

It’s a wonderful time of year: Back to school time! Depending on your area’s schedule, children may have already started the 2015-2016 school year, while others have until after Labor Day for classes to begin. In either case, a big part of a student’s success this year will depend on his or her organizational skills.

Every year we buy the typical organizational tools for our kids: binders, folders, calendars for jotting down assignments and other important dates that must not be forgotten. The kids then sort and label their binders and folders by subject matter, actionable items (like permission slips that require signatures), and homework.

Beyond this groundwork, we’ve been looking for ways to help our children continue to gain skills. At ages 10 and 13, they’re capable of stepping up their skill levels. How are we supporting them?

Practice, practice

If a basketball player wants to improve her skills, she practices. The same goes for a violin student, a dancer, or an organized adult. The more you work on any skill, the stronger the skill becomes. With that in mind, we’re giving our daughter plenty of opportunities to practice these new skills.

First, we had her write down her daily routine and her evening routine. “However you want,” went the instructions. “Put them somewhere that you’ll be able to easily see. Again, however you want to do this is fine.” This was the result:

Two lists, taped to the wall above her dresser. I love this because:

  1. It forced her to consider the general contents of a day
  2. It prompted her to think of her day sequentially
  3. It encouraged list-making
  4. It required her to find a spot that could store this information and be easily referenced

Someday she’ll apply these techniques to her career and/or a college student perhaps. Maybe an employee, a spouse, or a parent. There are other, more fun ways to practice organizing skills. Based on your kids’ interests, consider:

  • Creating a playlist of favorite songs
  • Making lists for an upcoming birthday party, road trip, or pending sleepover with some friends
  • Joining a fantasy sports club with some friends: Draft a team, organize meetings of other participating friends, and keep track of all related statistics

Technology options

If your student has a smartphone or tablet, consider an app like Remember the Milk. This to-do list and task manager supports alarms that can remind him or her to start on homework, prepare for the next day, and so on. The Kindle Fire has capabilities for parents to set time limits for how long specific types of programs can be running — videos only for 30 minutes, for example.

Playing games

Yes, games can foster positive, life-long skills. I’m a huge fan of board games, and suggest these titles for sneaking in some life lessons while having fun:

Elementary school

Tokaido: Take a leisurely walk through Japan, and compete to have the “richest” experience by eating food, meeting locals, and visiting hot springs. To do well, players must plan several moves ahead and manage their coins.

Middle school

Fairy Tale, A New Story: This is a card game that has you making sets while being careful not to give opponents the cards they want. Players must pay attention to what they don’t have as well as what is in others’ hands.

High School

Pandemic: This is a cooperative game in which the players play together to identify and defeat a virus that’s spreading across the globe. It requires planning and above all else, team work.

Do you have children and have suggestions for helping them to build their organizing skills in fun and productive ways? If so, sound off in the comments. My family is always on the lookout for more strategies.

What to do with old USB flash drives

I’ve got an army of old flash-based thumb drives in a drawer and it’s time to put them to work. The following are ideas for what to do with these drives if you’re like me and now rely mostly on transferring files through the cloud (via Dropbox or similar).

Encrypted vault of secret files

I’m a big fan of Knox for Mac. It does several cool tricks including reformatting thumb drives to be secure, password-protected volumes. Perhaps you’re traveling for business and don’t want to take any chances with sensitive information. Maybe you’ve got info from multiple clients on a single drive and need to ensure they don’t get mixed up. Or, perhaps you want to pretend you’re an international spy. Whatever the reason, Knox keeps that information very secure indeed. You can even put a copy of the Knox app itself on the drive, so if you’re using it on a Mac without Knox installed, you can still open the volume (and Spotlight on that machine won’t index it, either).

Portable apps

So-called “portable apps” are light versions of software that don’t need to be installed on a host computer to run. By installing them on a thumb drive, you know you’ll be able to run the software you need when you’re away from you main computer. Some examples of portable apps include:

Audio books for the car

Many car stereos now feature a USB port for accessing media via the vehicle’s stereo or in-dash entertainment system. If you like listening to audio books like I do, you know that they can take up a lot of space on your digital audio player. Why not put them on a thumb drive and keep it in the car? That way you’ll have several of your favorite audiobooks available during long trips without taking up space on your smartphone or digital audio player.

Fun gifts

Need a gift for a family member or friend? CNET suggests adding music, photos, videos and other files that someone will find meaningful to a drive and then giving it as a gift. The recipient can even take those files off of the drive, put them somewhere for safe keeping and then have a nice thumb drive to use.

Press kit

I’ve received several press kits on customized thumb drives. They’ve contained a working version of a piece of software, a PDF of a press release, high-resolution graphics to use in a review, and more. Often the drives themselves bear a company logo. It’s a nice way to share such information and, like the gift idea, leaves the recipient with a nice drive to use.

Donate

Check with your local school, scout groups, camps, and other non-profit organizations to see if they need any drives. My kids needed them at school and camp recently. Just be sure to erase them thoroughly before handing them over.

Calendly is fantastic for easy, organized scheduling

I recently wrote about a few tech options for busy summer scheduling. After that article was published, I ran across Calendly, and now I’m wishing I could to back in time and mention that app in that post.

Seeing as time travel is not yet possible, I’ve decided to mention the app independently. I’m loving Calendly because it’s a hands-off, passive solution for scheduling. It lets you share a single link with potential collaborators, and it automatically accounts for what you already have on your schedule.

When you first create an account, you can link Calendly to Google Calendar or Microsoft’s Office 365. Once the accounts are linked, the app’s features are pretty impressive.

Let’s say you’re trying to schedule a time to talk with someone on Skype. All you need to do is send a person your personal Calendly link, and the service looks at your calendar and sees when you’re free. The person you’re trying to get together with can click any day, and Calendly automatically offers your available time slots to that person, based on what’s on your calendar. They click the one that works for them, adding an event to your calendar and sending you a notification.

As you add more calendar events, your availability in Calendly changes in real time. I’ve been using it for a week now and am hooked.

Note that there is both a free and a paid plan. The latter offers features like team scheduling, automated reminders, and an option to remove the Calendly branding, should you be using the service for business.

Get the most out of an older iPad

It’s amazing to think that Apple’s iPad turns five years old this year. It’s so ubiquitous in 2015 that it seems like it has been around for a lot longer. Even old models are still in use, which brings me to my motivation for writing this article.

I own an iPad 2. It was released in March of 2011 and it’s still alive and kicking. Apple has even noted that the next update to its operating system, dubbed “iOS 9”, will run on the aging device. Still, it’s not as zippy as its younger siblings.

If you’ve got an older iPad around and have been wondering about its usefulness, let me point out these great ways to keep it useful and in service. The following are four ways to use an older iPad.

As a cable-free TV

I’ll admit it, I use my iPad 2 to watch TV shows and movies quite often. More often than my actual TV, in fact. There are a slew of apps out there that make this happen, including:

  • Netflix: TV, movies and great original content
  • Hulu: A stronger focus on TV than Netflix, but it has movies, too
  • Crackle: Sony’s streaming service has plenty of movies
  • HBO Go/HBO Now: The former is a free add-on for HBO subscribers, while the latter is a stand-alone subscription at $14.99 per month, and both allow you access to HBO programming
  • Amazon Instant Video: A video streaming service that’s included with the company’s Prime membership at $99 per year
  • Your cable provider: If you have cable television or internet, your service may have an app that lets you stream television to your iPad

As a remote control

Don’t want to cut the cable cord? Or maybe perhaps you prefer to enjoy TV and movies on your actual television? No problem. Most TV manufacturers offer universal remote apps. Additionally, if you use the Apple TV, there’s a free Remote app ready to go.

It might not fit into your “Remote Boat,” but the iPad does a good job of controlling your TV. And it reduces clutter by limiting you to one remote instead of a pile.

Weather Station

A friend of mine has this super-cool wireless weather station at his house that I really like. Realizing that an app is cheaper than a whole new piece of hardware, I went looking for a compatible app and found WunderStation. This great-looking app provides a wealth of weather information that you can browse in real time. You can also customize its presentation so that it’s displayed just how you want. Add a handy wall mount and you’ve got a very cool weather station.

Kitchen Helper

I’ve been using my iPad in the kitchen pretty much from day one. Of course it’s great for storing recipes and keeping them handy for when you want to cook. But you can increase its usefulness with a kitchen-friendly stand. I use a ‘fridge mount from Belkin to keep my iPad 2 away from messy spills while I’m cooking.

Alternatively, you can use a Chef Sleeve or go low-tech (but just as effective) with a zip-top kitchen bag.

It’s funny to think of something that’s only five years old as near the end of its usefulness, but such is the nature of tech. However, I think the iPad is an exception. The usefulness for this device has certainly exceeded its cost at this point, and I plan to use it for many more years to come.

Online tools for easy summer scheduling

Ah, summer. Those three balmy months when school is out and many people are spending their vacation time. It’s great to get away and relax, and potentially tricky to work with collaborators. Instead of playing phone tag — or worse, email tag — consider some of these fantastic online tools that let everyone you wish to participate in a meeting list their schedule availability.

Doodle

A long-time favorite of mine, Doodle lets you pick several potential dates for your meeting or event and invite others to check off what works for them. Once everyone has participated, it’s easy to see what’s going to work and what isn’t. Doodle is free to use, though a paid option is available, which includes a custom domain, custom design options and more. But for quick-and-dirty scheduling, the free version works perfectly.

ScheduleOnce

ScheduleOnce is another option with a very nice feature: Google integration. Once connected to Google Calendar or Gmail, ScheduleOnce will populate those tools with the scheduling information added by your participants. That means one less step in the process of getting your meeting arranged. I like that.

Schedule Thing

I like the robotic name of this app: Schedule Thing! It’s not science fiction, it’s a scheduling application that makes use of what it calls “resources.” A resource can be just about anything, like a meeting space or a person. List when a given resource is available, and then participants click on the option that works for them. After the initial setup, Schedule Thing can save you a lot of time.

When is Good

I love When is Good because it’s super simple and completely free. When you create an event, you highlight or “paint over” the dates and times that work for you, as they appear on a grid. Save the unique URL to share with the rest of your group, as well as the unique results code. After everyone has participated, return to When is Good, enter your results code, and view compatible times in an easy-to-read grid. Like I said, it’s free and very easy to use.

Services like these aren’t unique to work situations, either. Perhaps you’re looking to schedule a fishing trip, a day in the city, or an afternoon at the lake with friends or family. Accommodate everyone’s busy summer schedule by letting them answer your request for info when they can. It’s convenient and easy.

Eliminating single points of failure

Many years ago, I worked as the IT director for a school here in Massachusetts. It was a multi-faceted job that included maintaining a file server, a backup server, well over 100 machines and, finally, a help desk for about 125 people. I have some amusing stories from those years, as well as an important lesson: never have a single point of failure.

Redundancy was the name of the game in my previous job. For example, our file server was connected to something called an “uninterruptible power source,” or UPS. A UPS provides electricity in the event of a power outage. That way, if a storm knocks power out, I still had time to get to our computers and shut them down properly.

I also ran a backup server that saved its daily and monthly backups to several locations. If one of those backups failed for whatever reason, I could rely on one of the alternates to provide what I needed. What does this have to do with daily life? Plenty.

As Leo Babauta once said on Zen Habits: “I’ve seen people pay $1,000 to hear speakers at a conference and only have one pen to take notes.” If that pen breaks or runs out of ink within the first five minutes, you’re out of luck. The simple act of bringing two or even three pens can eliminate a potential problem.

Consider where there might be a single point of failure in your life right now. I did some brainstorming of my own, and came up with this list:

  1. More than one flashlight. Here in semi-rural Cape Cod, we lose power at the drop of a hat. Keeping three inexpensive flashlights in the closet eliminates some stress.
  2. Car keys. Most new cars are sold with a pair of keys. But that’s not always the case with used cars. If you’ve only got one key, spend the money to get a second.
  3. Charger cables. These things aren’t really built to last longer than a couple of years it seems, yet we don’t replace them until they become a frayed fire hazard. Keep a fresh one in a drawer so you can swap it out with the original before plugging it into the wall becomes an act of pure optimism. Additionally, having multiple charging cables in different locations (such as one at your home, one at your office, one in your briefcase) means that you don’t ever have to worry about forgetting a cable when you need it most.
  4. Important documents, like birth certificates, marriage certificates, social security cards, etc. My practice is to put the originals in a safe deposit box and keep photo copies on hand. If I lose/damage the copy it’s no big deal, and I can always retrieve the original if I need it.

Finally, and you probably saw this coming, I’ll say please make multiple backups of your important digital files. A solution as simple as Dropbox makes it very easy to have files both on your computer and safely on their servers. Additionally, Carbonite and Crashplan will back up your computer in its entirety. (Erin wants you to know she’s a fan of Backblaze.)

Make a list of the single points of failure in your life right now, and see if you can fix them. Someday you might be very glad you did.

Organize your web bookmarks

As a person who writes online for a living, I’m constantly finding articles and other insights I want to read. I don’t, however, always have time to read what I find when I find it. So, I must save those articles and websites for later viewing.

Unfortunately, I’m really bad at it.

I’m a Mac user, and the Mac’s operating system will let you drag web addresses into the “Dock” at the bottom of the screen. The good news is that sites and pages saved this way are a click away once saved. The bad news is that if you’ve saved many (as I have), the result are a row of identical icons. The only way to determine where one is pointing is to mouse over it. It’s a cluttered mess. With this in mind, I went searching for alternatives and found the following.

Instapaper: This solution seems to have been made with me in mind. With a single click, I can save an article, site or page to the Instapaper service, which is accessible via a browser, iPhone, iPad, Android, or Kindle. I can leave notes on the articles I’ve saved and even read them when offline.

Historious: This is a searchable history of web pages you’ve marked. To get started, create an account and then drag the Historious bookmark to your browser bar. Then, when you’re on a site or page you want to read later, simply click the bookmark. When you want to find a page again, go to the Historious website and search for a term that was on that site, and it’ll find it for you.

Pinboard: Pinboard isn’t free at $11/year, but there are no ads and no frills. Just bookmark your favorite addresses and refer to them later. Since it works in a browser, it’s compatible with nearly anything you can throw at it. It will even sync with Instapaper if that’s something you want to use.

Ember: This Mac-only software lets you collect URLs but goes way beyond that. You can take snapshots of a web page, too, and annotate it. Everything you save to Ember can be gathered into collections, making it easy to organize by project, work vs. home, interests, what have you. It’s quite useful.

There you have several options for getting you web bookmarks organized. Now if you’ll excuse me, I have my reading and organizing work cut out for me.

Organize a summer vacation with your smartphone

Last year I traveled to Orlando from Boston and managed every aspect of the trip, from packing to sending a thank-you card, with my iPhone. I rarely touched paper through the planning and traveling process and never felt unprepared or wanting. The following is how I managed a vacation with a smartphone (and you can, too).

Hardware

There are two pieces of hardware I needed for my journey beyond my smartphone. The first was a backup battery case. My choice was the Mophie Juice Pack. It’s sturdy, indicates its available power via LEDs, and has an on/off switch, so you don’t turn it on until you need it. The Juice Pack leaves all the ports and buttons available on a phone and charges up with or without the smartphone inside. I typically switch it on when my iPhone’s battery hit 20 percent, and turned it off once the phone was back up to 80 percent.

Don’t have an iPhone? No worries, Mophie makes battery cases for many makes and models.

I also brought an AC charger for the car. Nothing devours a smartphone’s battery like running a GPS app, so a charger is essential. Save the Juice Pack for later.

Book a flight

Kayak is my favorite smartphone travel app, available for iPhone and Android devices, and it’s what I used to book my flight. I launched the app, tapped Flights, and entered flight details (like originating airport, terminal airport, date, number of passengers and price range). Then, I tapped Search Flights.

Once I selected my flight, I booked through the app (but you don’t have to). Finally, I had the program email the details to me and a travel partner.

If you book your flight outside of the app, you can create a free Kayak account and email any confirmation emails to your special Kayak address. The details will appear in the “My Trips” section and the app does a stellar job of parsing the information into something useable. Having all your flight information in one, well-organized location is very convenient.

Packing list

I also used Kayak to create a packing list. There are many apps that can do this, but I like having things in one place. Kayak offers four list templates by default: Family, Business, Romantic, and General. Each features items that one might take on a family trip, business trip, etc. You can edit these lists or create custom ones.

Book a bus ticket

I live in the boonies, so I must take a bus to the airport. My local bus line isn’t the most technically advanced, but that’s all right. The schedule is available as a PDF, which I put into Evernote tagged: Florida. Now, I’ve got the schedule ready to browse anytime, even if I lose my Internet connection.

At this point, I had to touch paper. My bus line sells tickets with no electronic option.

Finally, I put copies of email confirmation from the airline and a photo of the bus ticket into my Evernote “Florida” notebook. It’s overkill, but it helps me rest easier. Now it’s off to the airport.

En route

Kayak does a great job of monitoring flight information, but there are alternatives. My favorite is Flight Update Pro. This app lets you create a Trip, and each Trip can have several flights. Flight information is very legible, and includes terminal and gate information, weather report flight maps, and even a seating chart. You can store your confirmation number, seat number, and any relevant notes.

The sharing options are great, too. You can send an email or a SMS to a travel partner with a tap of a button. There’s little to type, as the messages are pre-populated with flight information and status. Kayak offers easy emails, but not SMS. It’s a simple way to say, “I’m here,” with almost no effort.

There are other flight apps, and I’ve tried many. Honorable mention goes to Flight Card by Sylion. It’s less capable than the others, but very good looking and certainly well-suited to those who fly less frequently or aren’t as demanding of their flight apps. Again, if you have an Android device, you can do all of this with Kayak.

Driving

After a night at my parents’, it was time to drive to the destination, Universal Studios Islands of Adventure. I’d need a turn-by-turn GPS app for the two-hour drive, and Google Maps is my choice, available for Android and iOS. It’s been my go-to GPS app for years.

Park Map

Many amusement parks have apps for customers and some third-party developers have created them, too. Universal’s Islands Of Adventure – GPS Map with HP is a nice example of the latter. It provides a map of the venue with GPS directions, as well as points of interest such as popular attractions, restaurants, and restrooms. It’s not all-inclusive (many Disney apps include ride wait times, for example), but it is better than those oversized paper maps that typically get torn or lost. If you’re heading to an amusement park this summer, be sure to research park-specific apps that might be beneficial for you.

Photographs

Smartphones come with photo software that’s fantastic right out of the box, so you probably won’t need to look elsewhere. I do, however, like Camera+ by Tap Tap Tap for the iPhone. Its editing tools are quite nice.

Don’t forget to back up your photographs automatically so if your phone gets waterlogged or lost, you don’t lose your vacation memories.

Thank you notes

There’s a great app for making greeting cards from Android devices and another for iPhones. On your flight home, you can take care of the thank you cards and be finished with your trip except for your laundry when you get home.

Helpful smartphone apps for people with ADD

A few years ago, I was diagnosed with Attention Deficit Disorder (ADD). In short, I was thrilled; years of frustration were explained and I got a comprehensive plan for the future. Surprisingly, my smartphone is a part of that plan.

One of the reasons my iPhone is part of my comprehensive ADD plan is because it’s always with me and a lot better at remembering what needs to be done and when than I am on my own. Listed below are some of the apps and other practices that I absolutely depend on to help me focus and get things done. Perhaps they’ll help you or someone you know.

Before I begin, please note that any ADD treatment plan is multi-faceted and individualized, and typically involves input from a trained, experienced professional. This post is presented for your information only and not meant as medical advice. With that said, on to the apps.

Due: I have a terrible time remembering to do those little tasks that must be completed every day. I can write a note to myself, yes, but that’s an incomplete solution. How will I remember to read the list? Most of the time, I don’t. Or I lose the note. Fortunately, the answer is simple; have the list present itself to me at the appropriate time.

Due is that list. It’s a reminder app for iPhone and iPad that’s perfect for quick additions and relentless with the reminders. Due is not a calendar, a GTD solution, or a to-do list. It won’t sort items by context or project. What it does is answer the question, “Will you remind be about ____?” with a resounding “Yes.”

By default, Due pings and produces a dialog box at the designated time and every 60 seconds thereafter until I act upon it by either marking it done or putting it off. Due’s persistence won’t let me forget about the task, so I’m likely to either complete it or delay it if necessary. Also, delaying the deadline doesn’t affect the snooze function. Those pesky but immensely helpful reminders are also pushed ahead.

Evernote: Where Due is my short-term memory, Evernote is for long-term storage. Anything that I don’t need to act upon right away, but might need to refer to in the future, goes into Evernote. I get such a huge sense of relief knowing that I have all that information and, more importantly, that I know where to find it.

MindNode Pro: I’ve written about mind mapping before, as it’s my favorite way to brainstorm. When I get started, ideas just show up for me rapidly and without any organization. A mind map suits this tendency well, as I can just capture these thoughts easily and attach them to other relevant thoughts quickly.

These three apps go a long way to keeping me on top of what I need to do and capture the thoughts I have. Most importantly, they give me the peace of mind that I’m not missing something important, which is such an awful feeling (especially when it’s true). If you know of something else I should check out, let me know in the comments below.