How good are you at letting others help you?

I’m not. Not at all, in fact. Whenever someone offers to help me with anything, my immediate reaction is, “No, I can do it!” As if I were a five year old in front of an adult who questions my ability to do something.

It’s a terrible affliction this need to be so independent. And to be quite honest, it’s rather selfish on my part, too.

In an article in Psychology Today, the author talks about how letting others help you is a gift you give them. Most of us feel the desire to help whenever loved ones need it and helping them makes us feel better.

Just last night a friend was saying how her vacation plans fell through because of a mix-up with the online vacation reseller. We automatically offered our place in La Rioja – at least they would be able to get away from home for a week and they both love wine and sun. While it’s not the 5-star hotel they had hoped for, at least it’s a change of pace and scenery.

She said she couldn’t possibly and I countered with, “If the roles were reversed, would you offer us your place?” When she said, “Of course!” half-offended that I would imply otherwise, she realized how incongruent she was being and added, “Fine, I’ll think about it.”

When it comes to clutter, disorganization, or a lack to time deal with all of your responsibilities, can you ask for help, or are you like my friend who is horrified at imposing on others?

If you are like my friend (and to be honest, like me) and don’t like asking for help, these five tips from the “Savvy Psychologist” Ellen Hendrikson, PhD, may just help you:

  1. I don’t want to be a burden. As I’ve said already, people love to help. To get over this feeling, try asking for something small and very specific. Ask your best friend over and say, “Can you help me go through my closet? I want to get rid of some clothes, and I need an objective eye.” (Offering wine while you do it might help soothe your feelings of imposing.)
  2. I can’t admit that I need help. There’s nothing wrong with needing help. Being a human being means being part of a community, and in communities, people help each other. Try depersonalizing the problem. Instead of saying, “I can’t get the bathroom cabinets under control.” say, “The bathroom cabinets are about to explode (and it has nothing to do with me as a person; it’s external to who I am).”
  3. I don’t want to feel indebted. Helping isn’t a barter system. People don’t help in order to be able to call in the favour later (at least people with a healthy understanding of relationships don’t). Try feeling gratitude. Say, “Thank you, I really appreciate this.” No need to offer reciprocal help in that moment. No one is going to present you with a bill (unless you’ve hired yourself a Professional Organizer, of course).
  4. I can’t show my weakness. This is my issue. I’m independent. I can do it! I don’t need anyone! Whenever I find myself acting like this I give myself a good shake and say, “Oh, please, you’re not a toddler and you’re not some macho alpha who always has to be strong. No one is always strong.” Or, you can take this as an opportunity to learn something new, especially if you consult with an expert (again, perhaps a Professional Organizer).
  5. I might get rejected. People have their own situations to deal with and this might not be the right moment for them to help you. Don’t take it as rejection of you or your problems. Thank them anyway and find someone else to ask. Not everyone is going to be too busy to help. And if they are, as I’ve repeated several times now, you can always turn to professionals.

If you have trouble asking for help, which one (or ones) of these five reactions do you feel when considering asking for help? Do you think the tips are good ones for getting over each reaction? Have others worked for you?

And if you want a book to help you ask for help, why not check out Kickstarter-star Amanda Palmer’s book, The Art of Asking?

What makes you switch your ways?

For a business course I’ve been taking on change management, I’ve recently read the book, Switch: How to Change Things When Change is Hard by Chip Heath and Dan Heath. It was published back in 2010 and Erin talks about it briefly in relation to a video interview with one of the authors.

Although the book is seven years old, its content is 100% current and presented me with a whole new way of creating change — not just at work but also in my life in general.

The Heath brothers tell us to forget about the reward-punishment dichotomy of the carrot-stick approach to change.

For real lasting change to occur, it needs to be appealing on three levels:

  • It needs to make sense.
  • It needs to resonate emotionally.
  • And it needs to be clearly articulated and have easy-to-implement steps.

They talk about these three points using the analogy of trying to ride an elephant. Logic (the Rider) can only go so far in directing the change. Emotion (the Elephant) is a much stronger element and can’t be forced to go where it doesn’t want to. And finally, if the path isn’t easy, neither the Rider nor the Elephant are going to want to make the change in direction.

As I said, the book opened my eyes to a new way of managing and encouraging change, but as with all methods, you need to take into account your audience. In a work situation, I didn’t do that and had to twist and turn to avoid a staffing disaster.

I’ve been trying to convince staff to adopt a new program, and was facing resistance. After reading Switch, I realized I was neither appealing to the Elephant nor making the path easy. So, armed with a hugely motivating presentation, I held a staff meeting where I was going to do a bang-up job of getting staff excited about the program before diving into the details of how we could all work together to make the transition easier and better for everyone.

Unfortunately, one staff member hates emotional appeals — I mean, despises them! He sees red whenever anything “motivational” floats before his eyes. From the first slide in the presentation, he turned confrontational and spent the rest of the hour-long meeting arguing against something that logically he and I have agreed upon as necessary and practical.

The next day, he and I spoke and we agreed that in the future, any time that I plan on motivating staff, he will be excused from the meeting and I will send him an email logically extolling the virtues of whatever change I am proposing to the rest of the staff.

Although it was an intensely frustrating hour, I learned a great deal from the confrontation, the main point of which is that when you are discussing change with anyone, you need to know what will best appeal to them.

If you want to change teenage behaviour at home, for example, neither logical nor emotional appeals will likely work very well. You need to make the change easier than not changing at all.

No matter your approach, however, if you are looking to make any sort of change in your personal or work life, I highly recommend reading Switch before embarking on the journey.

The calming power of lists

“Hold on, I’ve got to make a list.”

I’ve said this so many times — at the beginning of a project when I know a lot is about to come at me, when I need to go shopping, or when I’m about to tackle some errands for the day. If I have to communicate with a group of people, I make a list so I don’t leave anyone out.

Often, I’ll find a pen and a paper when I’m feeling overwhelmed and want to get everything out of my head. The simple act of writing down what needs to be done, when, and by whom, gives me a sense of being on top of things, even when the resulting list is ridiculously long. I feel a sense of relief, which can be explained by science.

Recently, neuroscientist Daniel Levitin, author of The Organized Mind, shared his insights with the podcast, Note To Self. He said, among other things:

“I think this is really important, that you write down all the things that you have to do, clear it out of your head so that you’re not using neuro resources with that little voice reminding you to pick up milk on the way home and to check to see if you paid the utility bill and that you have to call back Aunt Tilly because she left a voicemail and she’s going to worry and all this chatter – get it out of your head, write it down, then prioritize things.”

This notion mirrors something that author and productivity expert David Allen has said for years (I’ll paraphrase here), “The mind is not for storage. It’s for problem solving.” When you try to force it to do the former, you create dissonance and tension.

I prefer to outsource the task of remembering of what needs to be done to lists. Long-time readers know that I’ve got a pen and a notebook in my back pocket at all times. What’s inside my notebook? Lists. When I need to refer to what’s next, I just look at the notebook. My mind is free to do the work, not remember what work needs to be done.

It seems there are two types of people in the world: listers and non-listers. Unless you’ve got a mind like a steel trap, I don’t know how you do it. I’ll be a lister forever. Long live lists!

Are you able to disconnect?

Here in Spain, today is Labor Day. At this particular moment, instead of being at my desk, I’m in our apartment in La Rioja, Spain’s wine country, recovering from having eaten too much yesterday at a home-style restaurant that keeps serving food until you’re ready to explode — and then they bring out dessert.

But forget about my bout of over-eating; the thing to focus on here is the fact that I’m in the process of completely disconnecting from work and having a bunch of laughs with friends.

Sometimes that disconnection is difficult for me. I love my job and often find myself thinking about it outside of work hours — in the shower, while falling asleep, while watching a movie, when I’m out for dinner. And when I’m not working, I am thinking about articles for Unclutterer, or thinking about how I could squeeze more out of each day.

Shep Hyken, in an article in Forbes, says that working outside working hours is normal, especially the higher up you go. However, he also believes that everyone has the right to disconnect from work and even quotes the cheesy line: “All work and no play makes Jack a dull boy.”

With smartphones and constant connectivity, it’s often hard to leave work at work, or any other passion, for that matter. So what can we do to truly disconnect from the need to be productive?

The Huffington Post offers several ways of organizing disconnection time:

  • Make time off a priority
  • Delegate tasks
  • Meditate mindfully
  • Use your smartphone to remind you to disconnect more
  • Write about your stress in order to release it

And SmartChic goes even further with ten disconnection ideas:

  • Prepare your next day before leaving work
  • Set limits and stick to them
  • Derail work thoughts when you are outside of work with fun distractions
  • Relax with a hot shower when getting home from work
  • Exercise
  • Get hobbies that are not productivity-related
  • Have non-work friends
  • Spend time with (chosen) family
  • Do something creative
  • Turn off electronics

These are all really good ideas, but to be honest, I’m exhausted just reading about all the ways to disconnect.

Let me give you my foolproof way of disconnecting. I learned how to do it when I went through a health crisis decades ago and was forced to do nothing.

Ready?

  1. Sit on the sofa or in a comfy chair
  2. Focus on a blank patch of the wall or the ceiling
  3. Let your mind wander with no judgement about any thoughts that may occur to you

And that’s it. No rules, no disconnection productivity tips, no processes to learn. Disconnecting is about disconnecting. Remember, as En Vogue sings, “Free your mind, and the rest will follow.

Avoiding “sorry for the late response” emails

If I didn’t email you back it means I set your note aside to consider more carefully later, then didn’t. — Michael Green, on Twitter

I read this tweet and smiled, because I’ve done the same thing, as have so many others. Marissa Miller once tweeted, “adulthood is emailing ‘sorry for the delayed response!’ back and forth until one of you dies” and her tweet got shared 27,000 times, so this obviously resonates with a lot of people.

Susanna Wolff recently wrote a humor column in The New Yorker entitled Sorry For the Delayed Response that is full of imagined way-too-late email responses, starting with the following one:

Sorry for the delayed response. I opened your e-mail on my phone while my date was in the bathroom, but then I saw that it required more than a “yes” or “no” reply, decided that was too much work, marked it as unread, and then forgot about it entirely until just now.

So how can we avoid the delayed response syndrome?

Suggestions for email senders

In an article entitled Let’s All Stop Apologizing for the Delayed Response in Our Emails, Melissa Dahl wrote about what she saw as the “real problem with replying to email”:

When … are you supposed to reply? Sometimes people make this clear, explicitly noting that they need an answer by the end of the day, or week, or whatever. But this doesn’t happen as often as it should.

So try helping your email recipients by making it clear just how urgently you need a reply: right now, tomorrow, by a specific future date, etc. You can also adopt the practice that Tsh Oxenreider describes on her blog, The Art of Simple: her friend Sarah ends some emails with “No need to reply!” Not every email requires a response, so it helps to make it explicit when no response is expected.

Also, make it easy for your recipients to see exactly what response is needed. A few days ago I got an email from my brother with five numbered questions, and it was extremely easy to respond quickly — and I knew he needed a quick response because he told me that. Each question was brief, including exactly the information I needed in order to answer. Did I want to go to either of two choral performances (with dates and location provided)? How did I feel about a potential family reunion at a specific place on a specific date? If only all my emails were that easy to handle!

Suggestions for email receivers

If it’s not clear when a response is needed, you can write back and ask. This will help you respond appropriately, and it might also train your correspondents to include this information in the future.

As we’ve discussed before on Unclutterer, you can create your reply faster by using a text expansion tool to handle frequently used text.

But the advice I read that I personally found the most meaningful came from Melissa Febos, writing in the Catapult online magazine and addressing her fellow writers: “Stop trying to get an A+ at anything but writing your best work.” The specific thing you’re trying to get an A+ in may be almost anything, but it probably isn’t email replies. Yes, work emails require professionalism and clarity. But I know I’ve sometimes spent way longer on an email response than was necessary. The latent perfectionist in me likes those A+’s, but I know that my time can often be spent more wisely.

Working in groups productively

We live in a condominium of 15 floors with 4 units per floor. While that might not sound like a lot of units to high-rise dwellers in cities like Toronto or New York, here in the Basque Country, it’s considered a huge number of neighbors.

While normally we are quite happy with the set up, at times having so many neighbors can create friction, such as when work needs to be done on the building as a whole.

Over two years ago, shortly after we moved in, the company that administers the building announced that the government was requiring an inspection of the state of the building (it’s over 50 years old). This study revealed that while the façade is in good shape, many balconies and window sills are in danger of crumbling.

Finally, this year it looks like the work is going to start, but we still have the biggest hurdle to leap — getting neighbors to choose which company will do the work.

When the project was first announced, my husband and I spoke and we decided that I would join the committee that would review the proposals and make recommendations to the neighbors. Once the project is underway, this committee will also meet with the construction company to make sure everything is going as planned and that the building as a whole stays informed about the project.

I could have decided not to bother getting involved, as the majority of the unit owners have done, but we plan on living here for at least a couple of decades more and we care about our home just as much as any homeowner.

And I have to say that I’ve really appreciated my organizing background during the process as it has helped keep everything and everyone on track while minimizing arguments and chaos.

Specifically, being organized has helped me in the following ways:

Short, effective meetings: I hate meetings that constantly go off topic and last forever. For that reason, I have gone to every meeting with the basic tools of paper and pen, and with questions prepared to ask the administrator or the construction company reps. Most of the others on the committee have lived in the building or neighborhood their whole lives, and they can easily get distracted by other topics. Gently, but firmly, I pull them back on topic, and being the “new” neighbor, they realize that they are merely reminiscing and then they get back to business.

Simple visuals: The proposals and budgets we were given to study were twenty pages each and filled with technical details and column after column of numbers. Even the summary the architect gave us was incomprehensible. To make sure I understood the situation correctly and that we weren’t missing information, I created a four-page summary with the following:

  • What will / won’t be done
  • Guarantees
  • Cost comparisons
  • Financing options
  • Optional additional work
  • Pros & cons of each company

I took this summary to subsequent meetings. The administrator and architect corrected a few items that I had confused, and cleared up questions that all of us had.

Only essential information: An even shorter two-page version has been given to every neighbor to be used as the basis for discussion; removing options, personal opinions of the committee, and details of the work to be done. The debate is going to be heated because it involves a lot of money so we decided to remove any extra information that might be used as an excuse to argue more. Basically, the government has declared that the work is necessary, and the only decision to be made is which construction company will do the work. Anything not related to that decision has been cut out completely.

Learning from similar projects: In our area there are twelve towers of the same style that were built at the same time. Several of them have already had this work done. Using the connections that the long-time residents have, we’ve learned what extra work is not worth the effort and what details to pay attention to. For example, in a recent renovation two towers over, the balcony design included tear-shaped posts. When the wind comes down over the mountain, the new balconies now whistle. We will definitely be avoiding fancy balcony designs.

So that’s my situation. But what does this have to with all of you? How can my experience help you?

Whenever working on committees, whether it’s for a renovation in the building you live in, or an upcoming volunteer event, here are the four basic principles that can be applied to any project:

  • Short, effective meetings: Respect people’s time. If meetings go on too long or wander about, volunteers will be more likely to quit. If people want to chat, organize a post-meeting coffee where participants can go as far off topic as they like.
  • Simple visuals: In any project, there is always an insane amount of information to be sifted through and decisions to be made. Reducing the options to simple tables and bullet points filters out extraneous information and focuses the decisions on what’s really important.
  • Only essential information: While transparency is important, very rarely does everyone need to know everything. Create a committee to filter out details that the rest of the stakeholders don’t need. Also, when providing just the essential information, the committee ensures that decisions already made at the committee level aren’t rehashed by everyone else.
  • Learning from similar projects: As the phrase “there’s nothing new under the sun” implies, we can always learn something by looking for similar situations in the past. What worked, what didn’t, etc…

Am I missing anything? What has your experience working on committees taught you about being productive in groups?

The power of writing it down

“Keep everything in your head or out of your head. In-between, you won’t trust either one.” ~ David Allen.

We’ve written about David Allen’s Getting Things Done several times at Unclutterer. In a nutshell, it’s a system of best practices around doing what you need to do. It’s easy to get “on the wagon” so to speak, and it’s just as easy to fall off. This weekend I spent five hours getting back on, and it’s been great.

Today, I have 86 open projects between work and home, and I feel great about every one. I haven’t made significant progress on any of them. Nor have I ticked off any major milestones or delegated the more repetitive tasks. What did was to get them out of my head and organize them into a system I trust.

As David Allen would say (and I’m paraphrasing here), your brain is not for storing to-dos, it’s for solving problems. When you ask it to do the former, it causes stress. If you’ve ever had a moment when you’ve thought, “Oh no! I need to do [x]!” when there was no chance of doing so, you’ll know it’s the worst. Getting tasks out of your head and into a trusted system can eliminate that feeling.

Last weekend, I sat down and wrote out all of the outstanding projects I need to work on. I define a project as anything that takes more than one step to complete so “draft an outline for volunteer orientation” and “get the oil changed in my car” are both treated as projects.

Once everything is written down, I organize it in a project management system I trust. For me, that system is Todoist (I’ve written about Todoist here before). It’s not the only solution, but it works well for me. I list the project and each step that must be done before the project can be marked as completed.

Once that’s done, I can look at the list of 86 open projects and feel on top of all of it. I know what needs to get done. I know the steps I have to take. I know exactly how to make progress on all of it — and I don’t worry about forgetting things! Finally, nothing feels better than clicking the little checkbox next to a completed task.

When you’re feeling overwhelmed, take the time to do a “mind dump” and get everything out of your head and into a trusted system, whether it be a piece of software or simply a list. It will help you feel good about all of your projects, no matter how many you have.

Do we outsource our memory too much?

Recently I started a new course that’s rather stressful and time-consuming. To prepare for it, at work, I wrote down everything I have to do between now and my August holidays. For Unclutterer, I didn’t do anything because Jacki has a lovely Google Calendar with all our publishing dates. And I informed my husband of when I would need to work on my course so that he wouldn’t feel ignored.

All good things, right? Communication, written task lists, and using sharing technology to its fullest. The height of personal organization.

But then, at work in doing one of my monthly tasks, I left half of it undone. Plus I didn’t go look at Jacki’s calendar and almost missed a publishing date (thanks for reminding me, Jacki). The only thing that didn’t go wrong was my relationship.

I asked myself why that happened.

I began by looking at my task list at work. When I’d written down the monthly task, I wrote down only the information for the first part of the task and nothing about the second. When I relied solely on my memory, I always went through a mental checklist to make sure I wasn’t missing anything. Having written it down, I didn’t feel the need to go through that list and didn’t even remember the second part existed and it’s something I’ve been doing monthly for over 3 years!

Then I thought about the calendar and why I didn’t consult it. Lack of habit and assuming that I already knew it. I have to admit that last one is a biggie for me. I get convinced of something so much that I don’t bother checking to make sure that it is true.

This led me to wonder about using lists, relying on memory, or employing technology. Which works best and why?

With smartphones and prior to that day-planners, we have external memory devices around us all the time. No need to actually remember anything, right? But is that lazy of us? Over on Life Hacker, Thorin Klosowski did a personal experiment back in 2012 where he stopped relying on anything other than his brain to remember what he had to do and where he had to go.

To make sure he did everything he needed to, he would walk himself through the day each morning, similar to what I did for my monthly work tasks before making the mistake of half-writing them down. He found the experiment extremely helpful and although he didn’t stick to a brain-only memory prompt, he did decide to rely less on paper and technology.

Fascinated by Klosowski’s experiment, I thought I’d go see what else was out there and found an article in Wired from 2014 that looked at an experiment that tested people’s ability to remember things with or without the ability to write it down first. The results did not support note-taking as a memory tool. Those who relied solely on memory performed better.

“Okay, okay, maybe these are two isolated incidents,” I said to myself. “Let’s see what else is out there.”

Moving up to 2016, Motherboard published an article about how using technology to remember tasks makes it easier to forget them.

The author, Rachel Pick, was in a situation really close to mine — lots of commitments with different dates and requirements and no simple way to merge them all into a single list. She tried a physical planner, but just like me, she forgot to take it with her. She then tried apps, which were either too complex or too restrictive.

She finally tried Google Keep (which I use to remember restaurants in other cities, birthday gift ideas for my husband, and things that we have to take to the cottage). And she liked it, so much so that if something wasn’t written down in the app, it was like it never existed.

Being a curious person, Pick spoke with a neuroscientist to find out why this was happening. What he told her was basically what Klosowski discovered on his own — Pick was outsourcing her memory to Google Keep and was changing the way neurons were firing in her brain.

What was the neuroscientists advice? Rely more on memory and less on tools.

With so many things going on in my life, I can’t rely on just my memory, but what I have to do is start asking myself, “Are you sure that’s all? Are you missing anything?” and go through my mental checklists with paper and technology acting as prompts and light support only.

Organize big and little tasks at work

I recently started a new job in a field that I left about 20 years ago. It’s been like getting back on a (rusty) bike. I know how to do what I need to do, but it’s been a while since I’ve done it. Today, I’m about five months in and finally enjoying some job satisfaction, much of which comes from managing the big projects and the little tasks.

The big projects are easy, because they become little tasks. That is, the right kind of little tasks. For example, let’s say I have to write a proposal. If I were to concentrate on “write a proposal,” I’d get stressed. There’s a lot to do. However, when the project is broken down into small, easy-to-manage chunks it becomes much easier. Day one becomes “Research one aspect of the proposal.” Sure, I can do that!

These little tasks that you define, control, and push towards a goal are gratifying. However, I want to talk today about the annoying tasks — the repetitive, inefficient, inescapable tasks. Those tasks can be annoying, yet when well-managed, they can significantly increase job satisfaction.

The first step is to get organized. List the little tasks and administrative duties that must be done. Perhaps it’s daily email triage or short summary reports that are due every Friday. I like to move important information out of email and into Todoist. Whatever those tasks are for you, keep listing until you’ve got all the tasks written down.

Next, set aside the right time to devote to them. I say the right time because that’s important. Some of my tasks don’t take a lot of time or energy so I reserve them for the end of the work day, when I’m running low on both. This way I reserve my creative energy earlier in the day for dealing with the big stuff.

But the biggest benefit is that I can complete many of these small tasks in a short period of time. It’s tremendously rewarding to mark something as complete. These tasks are quick and easy, so you get the joy of four, five, even ten in a row! It’s a great feeling and can help increase your overall job satisfaction.

Try to identify the minor hassles in your day-to-day work, and set aside a block of time that’s dedicated to addressing them. You’ll find it is a very rewarding practice.

How to get started when you don’t feel like it

Unclutterer readers are the get-things-done type when it comes to productivity and uncluttering except when they don’t want to be.

Occasionally, we all feel like getting exactly nothing done. Sometimes that’s fine. I love a lazy Saturday as much as the next guy. But other times the urge to relax out comes at the worst time. What do we do in that situation? First of all, recognize that you’re not the first person to feel this way. Next, understand that there is something you can do.

Here’s how to get started on a project when it’s the last thing you feel like doing. Let’s start with two simple steps.

First, give yourself permission to do a bad job. The tendency to want everything to be great hindered my writing for a long time. I changed my thinking and would say to myself, “Today, I give myself permission to write a terrible first draft.” When I wrote a sentence that I knew was complete garbage, I was able to continue because I knew I would go back and fix it another time.

The same goes for uncluttering and organizing. Tell yourself it’s OK if your first attempt doesn’t generate the ideal result. Just get started.

Next, and this is a big one, completely disconnect from the internet. No Facebook, Pinterest, Twitter, or online games. There isn’t a bigger time waster on the planet. Avoid it and you’ll be more productive.

Of course there’s more to it than those basic tips. For example, getting in the right mindset is crucial. It can be as simple as clothing and as complex as a daily routine.

In his book “ Getting Things Done,” author David Allen states, “I don’t feel like exercising until I put my exercise clothes on.” Author James Clear expanded on this idea:

“If you look at top performers in any field, you’ll see similar patterns all over the place. NBA players who do the same thing before every free throw shot. Comedians who recite the same words before they step onto stage. Corporate executives who follow the same meditation sequence every morning.

Do you think these people always feel motivated? No way. There are some days when the most talented people in the world wake up feeling like sluggish lard bombs.

But they use their pre–game routines to pull them into the right mental state, regardless of how they feel. You can use this same process to overcome your motivation threshold and consistently exercise, study, write, speak, or perform any other task that is important to you.”

James outlines just how to create a routine that will work. Paraphrasing, it is:

  1. Start with something too easy to avoid.
  2. Get physically moving.
  3. Keep it consistent.

Often times, we procrastinate in the face of feeling overwhelmed. Sometimes we just don’t know where to begin. I combat this by each night by writing down the three tasks I must complete during the following day. That little note sits on my keyboard and answers the question, “Where do I start?”.

Good luck with your new projects in 2017. Here’s hoping you accomplish all you set out to do and more.

Three small, useful tools

These three small, useful tools help me save time and be more productive.

Universal socket

20161209_universal_socketAfter living in Canada, England and now the United States, we have items that have been built with both SAE and metric-sized nuts and bolts. It is time-consuming, not to mention frustrating, going back and forth to the toolbox trying to figure out if the bolt is 12mm, 13mm or ½ inch-sized. The universal socket saves me time. I only have to grab this one socket for multiple jobs. It also works on nuts and bolts whose corners have been slightly ground-down causing ordinary wrenches to slip. It is also useful in fastening and detaching odd-shaped things like hooks and eyes. It won’t take the place of a heavy-duty socket set that a car mechanic might need but it is amazingly useful for all those jobs around the house.

Damaged screw remover set

20161209_screw_remover_setWe’ve lived in rental housing most of our lives. To do small repairs, sometimes we need to remove screws that are rusty, damaged or covered with layers and layers of paint. The damaged screw remover set has been very useful. These bits fit easily into a multi-head screwdriver or power drill and remove all types of screws including slot, Philips, Robertson, hex and Torx. This little kit has saved us from a lot of heartache (and smashed fingers) and made repair jobs much easier.

Glass cutter

I originally purchased a glass cutter for a weekend craft course on stained glass windows. Since then, I’ve used the glass cutter several times and I’m really glad we have it. Almost every time we move, the glass in a picture frame or a mirror gets broken.20161209_glass_cutter
With the glass cutter (and leather gloves and safety glasses) I have been able to cut the glass down to smaller sizes so I can wrap it in cardboard (usually a cereal box) and safely dispose of it.

Do you have small tools like these that you just can’t live without? Please share your stories with our readers in the comments.

Being productive with Nextdoor, for uncluttering and more

About a year ago I joined my local Nextdoor community. For those who aren’t aware of Nextdoor, it’s a “private social network for your neighborhood.” Nextdoor is currently available in the United States, the United Kingdom, and the Netherlands.

As a locally focused network, Nextdoor won’t have messages about national politics. The following are the kinds of messages I usually see:

  • Lost and found pets: dogs, cats, and chickens
  • Other lost and found items, including keys, phones, and jewelry
  • Items for sale (or items being given away for free)
  • Items people are looking for (usually free or inexpensive)
  • Requests for a good painter, plumber, handyperson, house cleaner, etc.
  • Notices about local events
  • Notices about local road closures

As with any such network, taking time to use it effectively will pay off. If you’re using Nextdoor (or considering such use in the future), please keep the following suggestions in mind.

Choose your notification options carefully

Nextdoor lets you choose to get emails about every post from your neighborhood (and top posts from nearby neighborhoods), no emails at all, or something in between. You can also choose to get a daily digest, and the contents of that digest can be customized a bit. You can also select which “nearby neighborhoods” you want to see messages from, whether that’s via email or on the Nextdoor website or mobile app.

You can also choose to get mobile alerts about urgent items: missing children, natural disasters, etc.

You may not be sure which messages you want to get at first, so just make your best guess and then adjust as necessary after you’ve been in the network for a while.

Use good subject lines

Just as with email, you will make everyone’s life a bit easier if the subject line makes it obvious what your message is about. I get a lot of Nextdoor emails every day, and I want to be able to quickly scan to see which ones may be of interest.

I saw a message this week with the subject line “Hi all” — which wound up being someone who was looking for a vacuum cleaner. A subject line saying “Wanted: vacuum cleaner” or “Need a vacuum cleaner” would have been a whole lot better.

Similarly, a lost and found message entitled “Lost bracelet at or around Farmers Market” is much better than one that just says “bracelet.”

Include good photos when relevant

Just as you would with Craigslist, be sure to include good photos if you’re offering something for sale (or even for free). Even if it’s something where the looks don’t matter (such as tickets to an event) or something pretty standard (like a Kindle), a photo can help because the message will look better in the online listings.

This is one area where I want to commend my neighbors, who have generally done a good job of this. One person even included a picture of the “free clean dirt” being offered — which got taken pretty quickly!

Also consider photos when posting about lost or found items or pets.

I haven’t yet used Nextdoor to give things away, since my local freecycle group usually works fine for that. But I have some china to get rid of, and I just might try selling it on Nextdoor.