Last week, I wrote about organized chaos and how to work around it. Recently, however, my boss and I were discussing how we always seem to be putting out fires and going from one challenge to another. No matter what we do, we always feel disorganized. We just never have the time to move projects forward or plan events in advance or do anything that an organized successful business should do.
And yet we are an organized successful business.
Every year we grow. We have a reputation of being one of the city’s best companies in the sector to work in. And the ratio of happy to complaining clients is overwhelmingly positive. So, we are doing something right, but despite all the processes and automated solutions we have implemented, we just never seem to have time to do more.
It’s not that we are disorganized. In fact, we are much more organized than most other businesses in our sector. There are just so many last minute issues to resolve that it feels we move forward only by chance.
In looking for a solution to this problem, I found a great article about the impact of being disorganized at work. Unfortunately, we do every single one of these best practices and we still operate in last-minute chaos. Here are some of the good suggestions the article includes:
Time block and leave space for last minute issues: We do that but when a “challenge” absorbs half the day, the rest of the day gets eaten up by daily tasks.
Use task lists: I actually have blocked out all the major and most of the minor tasks that have to happen each year, and yet I miss deadlines all the time and have to scramble to catch up.
Reschedule tasks when you don’t get them done in the assigned block: We also do this, but at some point the task needs to be completed and can’t be rescheduled anymore, which means delaying and rescheduling other tasks.
Plan the whole week on Monday: However, on Tuesday, Wednesday, and Thursday, three different crises arise and the nothing gets accomplished.
Hold yourself accountable: We are all accountable to each other at the office but are all in the same challenge-to-challenge mode.
Develop processes for the things that need to be done regularly: I am the king of processes and without them nothing would happen ever. We continue to be successful despite the chaos because of the many processes that have been implemented
The article has more points, but as you can see, the daily challenges seem impossible to conquer. This year we even added a new position to deal with a lot of the crises and yet they still occupy too much time in our calendars.
I don’t yet have a solution and to be honest, I think if I did, I’d become a millionaire because this is a problem that most businesses, especially small service-based ones, face. Small companies can’t throw staff at problems the way large ones can.
There are steps we can and will take to minimize the problem, but sometimes you just have to accept that chaos and disorganization are part of your reality and you have to learn to work around both of them.
What do you do when it seems that due to circumstances beyond your control chaos and disorganization do their best to keep you from achieving your goals?