Inherited work clutter – what will your successor have to deal with?

In my last post, I wrote about inherited family clutter. But there are other places we inherit other people’s clutter and the biggest one is at work.

Let me give you an example. Where I work, my former boss had been in her position for almost twenty years. Her mind worked better in paper. She liked to be able to touch things and look up information in books and files. After retiring this summer, she did me the mega-favor of coming in on her own time in September to clear out her office and leave me with what she considered to be the right amount of information.

I, however, don’t work the same way. As I think I might have mentioned once or twice, I hate paper, filing cabinets and bookcases full of books that nobody references.

This has meant that whenever I’m not focused on daily operations or moving the organization forward, I tackle a shelf or a handful of files. I have also rearranged furniture and eliminated several non-matching pieces that just begged to have unused paper piled on top of them, and in the process taken a sort of informal inventory of what we have.

Some areas of the office are bit chaotic since I haven’t been able to devote whole days to a beginning-to-end purge and reorganization, but I am bit-by-bit transforming the office, bringing it in line with the beliefs and habits of the staff who are paper-haters like me.

This process has raised questions for me about my own work habits and although I have just started in my position with the intention of staying in it a long time, having to go through the inherited clutter of my boss, I have been asking myself about succession planning and what someone who comes in after me will think of the way I’ve left the office.

Before I go any further, therefore, I’ve decided to formalize the organization and to depersonalize it. In other words, I am going to use the organization’s mission statement and objectives as my guide for what we end up keeping, what we get rid of, and even where and how we store it.

In doing so, if and when I move on, my successor will have a clear understanding of what is where and why.

In the end, I will have cleared out four bookcases, two small filing cabinets and what’s left over, the staff will able to use because they know what it is, where it is, and what it can be used for.

So, now my questions for you:

  • What information do you store at work?
  • Are you clear why you are holding onto it?
  • Are you making your organizing decisions based on personal preference or are they tied to the cultural beliefs and mission of the organization?
  • If you won the lottery tomorrow and stopped working next week, what would your successor have to deal with? Could he or she sit down at your desk and start working without too much trouble?

Living as paperless as possible

In my post about conference handouts, a reader asked me how I manage to live/work without a filing cabinet.

The easy answer is that I’ve organized both my work and personal life in a way that I don’t need to keep papers.

At home, everything I need to hold onto fits into about half a dresser drawer:

  • The deed, mortgage, our wills, and insurance papers (kept in a small fireproof safe)
  • One year of utility bills

And that’s it. Seriously. We don’t have children, so no need for filing report cards, badges, artwork and such. The Spanish medical system is centralized and efficiently run, so I don’t need to keep any of my own medical records. Apart from this writing gig, I don’t run my own business so don’t need to hold onto any receipts or the like. And since I’m rather anti-paper, I recycle almost everything that comes into the house. Finally, taxes are all done online and are accessible throughout the year, meaning I have no need to keep previous years’ tax forms.

At work, my role as Academic Director is about as paperless as a job can be. All my written communication with staff is done through email or WhatsApp. Student reports are stored in Google Drive spreadsheets and sent to parents monthly. The paper reports the teachers fill out are kept in one of three inbox trays (one per trimester), and in June they are all shredded.

And as I have no part in the administrative/financial side of the business, I don’t have any legal requirements to hold onto anything.

When I still lived in Canada, however, and ran my professional organizing business, I had to hold onto more paper, but I still didn’t have a filing cabinet, or even a drawer. Instead, every year, I bought myself a plastic multi-pocketed folder with an elastic closure. On the tabs for each pocket, I put the expense/income category and every day of the week, I would take five minutes to update my accounting program with anything new and store the piece of paper in its corresponding category.

The folder lived on top of my desk, beside the computer, easily accessible, portable and tidy. When the tax-year finished, the folder would go in an airtight plastic bin in the basement, and I would buy myself a new multi-pocketed folder.

I had such a simple filing system because I am a horribly disorganized person. I studied library science and records management but almost never worked in the field because I could never decide on just one set of stable categories. When asked, “where should I file this?” my brain would come up with at least 10 different options depending on the context of the potential future search.

Through many years of trial and error, I discovered the best way to be organized is to have as little as possible, and in more recent years, have as little legal responsibility as possible.

Now it’s time to turn the question to all of you: at home and at work, what papers do you honestly and truly NEED to keep and what are you keeping out of habit?

And once you’ve figured that out, check out Jacki’s article about organizing documents at home or the Office Organization archive for tips at work.

Organize big and little tasks at work

I recently started a new job in a field that I left about 20 years ago. It’s been like getting back on a (rusty) bike. I know how to do what I need to do, but it’s been a while since I’ve done it. Today, I’m about five months in and finally enjoying some job satisfaction, much of which comes from managing the big projects and the little tasks.

The big projects are easy, because they become little tasks. That is, the right kind of little tasks. For example, let’s say I have to write a proposal. If I were to concentrate on “write a proposal,” I’d get stressed. There’s a lot to do. However, when the project is broken down into small, easy-to-manage chunks it becomes much easier. Day one becomes “Research one aspect of the proposal.” Sure, I can do that!

These little tasks that you define, control, and push towards a goal are gratifying. However, I want to talk today about the annoying tasks — the repetitive, inefficient, inescapable tasks. Those tasks can be annoying, yet when well-managed, they can significantly increase job satisfaction.

The first step is to get organized. List the little tasks and administrative duties that must be done. Perhaps it’s daily email triage or short summary reports that are due every Friday. I like to move important information out of email and into Todoist. Whatever those tasks are for you, keep listing until you’ve got all the tasks written down.

Next, set aside the right time to devote to them. I say the right time because that’s important. Some of my tasks don’t take a lot of time or energy so I reserve them for the end of the work day, when I’m running low on both. This way I reserve my creative energy earlier in the day for dealing with the big stuff.

But the biggest benefit is that I can complete many of these small tasks in a short period of time. It’s tremendously rewarding to mark something as complete. These tasks are quick and easy, so you get the joy of four, five, even ten in a row! It’s a great feeling and can help increase your overall job satisfaction.

Try to identify the minor hassles in your day-to-day work, and set aside a block of time that’s dedicated to addressing them. You’ll find it is a very rewarding practice.

Conference handouts: do you ever refer to them?

If you have ever been to a conference, I’m sure you’ve received more than your fair share of handouts and other paper, from the organizing body, speakers and vendors. Plus you’ll also have whatever notes you take.

Conferences sometimes can feel like the New Year, a perfect time for resolutions, vows and promises to ourselves about what we’ll get right to work on when we’re back at our desks. But like most New Year resolutions, our good intentions get buried in the day-to-day details and mini-crises that make up a normal workday.

Years ago, in my most minimalist stage, I refused any and all handouts, relying on my memory. I had the theory that if a presentation didn’t cause a strong enough impression that it stuck in my brain, it wasn’t of much importance or priority to me.

The there are those who go to the other extreme, not just collecting everything they can, but also organizing and archiving it so that they can access the information at any point in the future. My mother was the latter type and although she didn’t refer back to every piece of information from every conference, she quite often pulled out some useful tidbit or other when working on a new project.

I just got back from a conference in Barcelona where I learned a lot about things that we are either in the process of implementing or could introduce at work. And since I’m no longer so minimalist, I took copious notes and after getting home, I downloaded the handouts/presentations of each of the sessions I attended. I was also given marketing material about products and processes the vendors offered. Between paper and electronic documents, I probably have a full day’s reading.

Assuming I actually look at it all, which I won’t.

I will hold onto my own notes and the presentation notes until I finish the projects we are working on that prompted me going to the conference. And the marketing materials will go straight into the recycling bin as will materials about the conference itself.

That’s me though. I don’t have a filing cabinet, or even a single drawer. I hate collecting paper. (Okay yes, I am still a minimalist at heart.) If you are someone who does like to hold onto information, however, here are some things to think about when it comes to deciding what to keep:

  1. Determine what part of your job the handout relates to. Make a note of it on the handout and store it with your other files on the same topic.
  2. If it’s not connected to anything you currently do, is it something you want to try in the future? If so, create a “future plans” document on your computer and add the basic ideas to it. Toss out what you picked up from the conference,, because when you finally get around to the idea, it’s highly likely you’ll need to research the topic again to find out the latest advances.
  3. Are you ever involved in running events? I am, so parts of my notes include my impression of the conference itself: what they did well and what wasn’t quite so good. I put these notes in with my event planning files (which in my case are all electronic — I really do hate paper).
  4. Record the vendor details in your preferred contact management system, along with a note about why you might be interested in working with them, and get rid of the marketing materials. Vendors are always happy to provide you with new information at any time (which these days can almost always be found online).

What do you do with conference handouts? Have I missed anything? Share your tricks and tips in the comments.

Organizing for hot desks

The terms “hot desks” and “hot desking” have nothing to do with temperature. It a business term used for shared office desks. Instead of assigning each employee a desk, offices will provide spaces with desks that are occupied as required. This is usually done for sales people and remote workers who only occasionally work at the office. A business can save money by implementing this practice because it doesn’t have to maintain unused space.

If you work in an office with hot desks, you’ll need to organize yourself and your belongings a bit differently. No longer can you leave piles of files stacked on the desk or sticky notes on the computer monitor as reminders of what tasks to work on. Alternative solutions include my favourite project managing system, On Top of Everything but you may prefer a combination of paper planners, digital calendars, and/or to-do lists.

In some hot desk offices, employees may have lockers where they can store their computers and a few personal belongings. If you do not have a locker, you should invest in a durable briefcase that is easy to carry around, holds all of your items, and can be locked when needed.

Here are a few things you might wish to carry in your briefcase:

Organizers: A Grid-it (or two) will help keep your computer cables and other items organized and easy to find. Even though your office may provide supplies, a plastic divided container is useful for keeping a small stash of paperclips, staples, etc., close at hand.

Sanitizing wipes: Clean the arms of the chair, telephone, and any other items touched frequently by multiple people. As a courtesy to the next person, use the wipes again before you leave the desk.

Temperature control: I’m always cold while working at my desk. I carry a pashmina type shawl with me to wrap around my shoulders. If you’re always warm, a portable fan may be useful.

Noise control: If you’re more productive when it is quiet, use earmuff-type noise cancelling headphones rather than the smaller ear buds. If your co-workers can see you’re wearing headphones, they will interrupt you only for important matters.

Name tag: Since employees change desks frequently, you may wish to get a simple nameplate to display at your hot desk so your co-workers will know where to find you.

If you have experience hot desking, please chime in with organizing tips for our readers.

How to buy a filing cabinet

blue filing cabinetLast week I brought a filing cabinet to the dump. I was very happy to see it go.

I bought that cabinet on a whim. It was cheap, small and seemed perfect for what I needed. Less than a year later, it had one drawer that wouldn’t close and four others that had become junk drawers. I hated it, ignored it and used its top to stack papers. It had to go and, more importantly, it taught me how to properly buy a filing cabinet.

Today, I know what makes a perfect filing cabinet for me. Here’s what I found.

First and foremost, it must fit all of the documents I wish to file and fit into the allotted space in my home office. My work space is a small, second-floor room in a house with dormers, so there’s not a lot of wall space available. Therefore, a traditional vertical cabinet is for me. Perhaps a horizontal cabinet will work best in your space. This really is a crucial first step, so make this decision your starting point.

When I say “it must fit,” I mean both physically and within my workflow. Vertical and horizontal cabinets are used differently. A vertical cabinet is most traditional and features two to five drawers. Contents run front to back and face the user. There’s a lot of internal space, but files aren’t easy to get at. A vertical cabinet is a good choice for archival or reference files you don’t look at often.

A horizontal cabinet takes up more wall space and offers more interior space than vertical models. The benefit is their contents are much easier to access, so if you’ve got to get at files several times per day, a horizontal cabinet is a great choice.

Finally, I make sure my cabinet is within “swivel distance” of my desk. Human beings tend to follow the path of least resistance, so I make it as easy as possible to put something in my filing cabinet: just swivel my chair.

Next, a cabinet must be durable. That is to say, I don’t want to be stuck with that one drawer that won’t open unless you yank on it (or shut unless you slam it), the wonky wheel or busted handle. Much of this depends on what the cabinet is made of. The most common materials are metal and wood.

A metal cabinet can stand up to years of use and still look good. They are also easy to maintain and come in colors other than the plain beige you’re probably envisioning right now. They’re also easy to paint, so feel free to make it your own. When shopping for a metal cabinet, make sure it has a protective coating to prevent rust and double-walled steel sides for durability. No, metal filing cabinets are not flashy, but they do their job well.

Wooden cabinets look great and come in a huge variety of styles. They’re less durable than their steel counterparts, but if you’re in a low-volume office or a home setting, you’ll have it for years before it shows signs of wear. For a high-volume setting, where you’re in and out of drawers all day, go with a metal model.

If your chosen filing cabinet sits directly on the floor, consider placing it on a wheeled caddy. This can be very helpful when you need to move the cabinet to clean behind it or rescue your favorite pen.

Safety is another consideration. First, I want to keep my documents safe. If you’ll be filing important documents, like a birth certificate or social security card, consider a fire proof cabinet or one that locks (or both). I like to keep these things off-site in a safe deposit box, but if you must store them at home, make sure they’re safe.

I also want to be sure that anyone who uses the cabinet is safe. Look for interlocking drawers that will prevent tipping when multiple drawers are open at once. Additionally, cabinets with ball-bearing suspension systems will open reliably for years, so no wonky drawers that you yank open in frustration, risking injury.

Style, structure and safety are very important when looking for a filing cabinet, but easily overlooked. Like any tool you introduce to your workflow, a filing cabinet should be taken seriously. Happy shopping and let us know what you end up with.

Get organized at a new job

Transitioning to a new job can be stressful. There’s a new culture to adapt to, a new schedule, new routines, and the desire to demonstrate that you are, in fact, the right person for the job. If you’re returning to the working world after an absence, the stresses are even greater. To keep your anxiety in check, let organizing help you.

New information

Whenever you start a new job, you receive a lot of information all at once. Numerous papers (maybe even binders) from the human resources department (retirement, vacation time, policies and procedures, etc.) and work-specific protocols (how to reserve a meeting room, where to take breaks) all hit you at once.

If you’re working in an office setting, I recommend buying two binders ahead of time or acquire two hanging file folders. Label one binder or hanging file folder Policies and the other Benefits. Then, get dividers for the binder or manilla folders for subdivisions. Sort the papers you receive into the two categories major categories right away. Next, divide those two piles into reference materials and things that require action. The reference material can be safely stored in the appropriate binder, while the actionable forms (retirement, wellness policy, etc.) should be scheduled on your calendar for when to be completed and returned (you’ll likely want to make copies of these documents, too, to keep in your binder/file).

Next, recognize that you probably don’t need to know all of that new information right now. Give yourself permission to read a little bit a day instead of all at once (feel free to schedule this reading time on your calendar, too).

Buy a small, portable notebook

The last time I started a new job in an office setting, it was the first time I had worked outside of my home in many years. I had a lot of questions and a lot to learn. To keep track of it all, I carried around a small notebook. When I learned a new protocol that wasn’t covered in the official documentation, I jotted it down. Even simple things like where to park in the parking lot when it was snowing, how to fill out a help ticket with the IT department, etc. Eventually I had a portable database of answers to assist me in navigating this new experience.

The benefits of my notebook extended beyond portability. For example, it cut down on the number of questions I had to ask. That’s always embarrassing as the new guy. Also, it let me record ideas that I wanted to share in a weekly meeting with my supervisor.

Personal effects

The amount and type of personal stuff you can bring to work — reference books, photos, earphones, bobbleheads — depends on many factors, like the type of work you do, the setting, and the company’s policies. Another factor to consider here is the culture. Do your new co-workers decorate their workspaces? Are you in an office or out in the field? Take a week or so to get a feel for how that stuff is handled before considering what to do with your desk.

Quick tips

Lastly, there are a few quick tips that you will probably want to adopt, no matter what your new gig entails:

  1. Find a veteran at the company who can answer questions and help you navigate the daily grind who isn’t your boss or supervisor — a buddy to explain all the little stuff. Keep it casual and try not to overwhelm the person, too.
  2. Set expectations. Ask your supervisor for a weekly check-in meeting, at least for the first month.
  3. Be clear on the company’s dress code before your first day. A quick call to the human resources department will help you with this before you buy a new wardrobe or show up in a suit while everyone else is in jeans and t-shirts.
  4. Politely ask how people wish to be addressed. Does your boss wish to be called Bob or Mr. Barker? And, if you’re unsure as to how to pronounce a co-worker’s name, again politely ask for guidance and practice until you get it right. The last thing you want to do is be at a company for years and then learn you’ve said someone’s name wrong the entire time.

Good luck! Starting a new job is exciting and with a little organization you can get past the initial anxiety quickly.

The ease of a non-junky junk drawer

In the 45 years I’ve spend on this planet, I’ve been in many homes. From my humble childhood home in Pennsylvania to the elaborate dwellings of well-off friends, all homes seem to have one thing in common: a junk drawer.

I think a junk drawer is a good thing to have. It’s a place for oft-used items like pens and note paper, as well as those piddly little things that don’t fit anywhere else: bobby pins, rubber bands, scissors, a ruler. As a storage option, it’s fine, as all those items need a home. In execution, however, there’s often a problem.

The casual nature of a junk drawer fosters an overall lenient attitude. It is very easy to have a mess on your hands. Once it becomes difficult to find what you want, it’s time for an intervention.

First, pull out the drawer (if that’s possible) and move it to a large work surface like a table or counter. Next, remove everything from the drawer and lay it flat on the work surface. Then, while the drawer is empty, give it a good cleaning.

Next, turn your attention to uncluttering your drawer’s contents and answer a few questions about the objects:

  1. Is there somewhere else this should be? I mentioned bobby pins before, and perhaps they should be returned to the hair care supplies in your bathroom. Likewise, maybe the rubber bands and ruler would be easier to find if stored with office supplies in your home office.
  2. Do I need this? Any true examples of junk in your junk drawer should be treated as such. Throw them out.
  3. Does this still function? Pens with no ink, miniature pencils with no erasers, and so on need to go.
  4. Is this a duplicate? Do you need five Chip Clips in the drawer in addition to the four in use?

Once uncluttered, focus on organizing the drawer. Would an in-drawer organizer or small boxes (like those your checks came in) help you to keep objects in a specific place? (If you want to make recycled objects appear coordinated, you can always wrap boxes in washi tape or printed duct tape.)

Finally: Why did you wait so long to organize this space? I know that I often procrastinate on a project if, deep down, I don’t think I can successfully do it. But that’s not the case here. The junk drawer seems so low-priority, so informal, that I tend to ignore it until the day I realize I’ve got to pull it completely out to find anything.

To combat that tendency, I’ve put a six-month reminder on my calendar to get in there and have a good sort. It only takes fifteen minutes, costs nothing, and results in a storage area that’s easier to use — and that’s time well spent.

Organizational tips from top tech CEOs

Tim Cook (Apple CEO), Jeff Bezos (Amazon CEO), and Jack Dorsey (Twitter founder and CEO) are some of the biggest names in business. It’s likely that their products touch your life every day. With such a tremendous amount of responsibility, how do these titans stay organized and on top of everything they need to do?

Late last year, TIME magazine published a look at how high-profile tech CEOs stay organized. I love articles like this since a peek at such high-level organization and productivity is rare…and often surprisingly simple. The following are my favorite insights from the article.

Jack Dorsey gives each day a theme. Mondays are for management tasks, Tuesdays for focusing on products, and so on. I’ve set aside a day for administration type work, but never thought of giving each weekday a theme and, therefore, a focus.

Meanwhile, Marissa Mayer (president and CEO of Yahoo) looks to the impromptu moments that happen between meetings and scheduled get-togethers to spark meaningful ideas. “Some of the best decisions and insights come from hallway and cafeteria discussions, meeting new people, and impromptu team meetings,” she wrote to her employees in 2013.

Facebook CEO Mark Zuckerberg embraces the power of creating goals for himself. In 2010, for example, he set out to learn Mandarin Chinese. Just four years later, he stunned an audience at China’s Tsinghua University by conducting a 30-minute interview entirely in their native language.

Finally, Wendy Lea, CEO of Get Satisfaction, makes a point to empty her mind and spend time on reflection. “I take 15 minutes every morning for contemplation and to empty my mind. I take a bag full of thoughts I need cleared and each morning I pick one out, read it, and send it down the river near my house.”

I love this one as it seems we spend less and less time in quiet reflection, processing the day’s activities, lessons and challenges. It’s so easy to succumb to the temptation to fill every quiet moment with a smartphone or an app that there’s no time to let your mind work on what needs attention. I’m going to adopt this practice and intentionally make myself stop, reflect, and process each day.

Simple, powerful organizing advice

Last week, I came across a helpful article from 2007 on Zen Habits about 27 simple organizing habits. Twenty-seven is a lot of habits, but one of them (a three-parter) really struck me as being essential for an uncluttered life. If you’re looking for straightforward and easy advice to follow, consider adding Leo’s #21 as basic habits to your every day routines:

  1. Write things down
  2. Execute
  3. Tidy up along the way

Write things down

The act of writing things down helps you remember details. Think of the notes you took in college or the shopping list you can “see” in you head. Today more and more people are producing digital notes, but research suggests that’s not the best method as far as recall is concerned.

In 2014, the Association for Psychological Science conducted a study on note-taking and recall. A group of students were told to take notes on a lecture. Half of the subjects used a laptop while the others used pen and paper. While both groups memorized the same number of facts, the pen-and-paper group outperformed their counterparts in tests on the material. Why? It could be because writing is slower.

A recent study by Scientific American suggests that, in a note-taking scenario, we can’t possibly write everything down verbatim. Instead, we must listen closely and record key words or concepts that represent what’s being said in a meaningful way. Conversely, speedy typing lets us “drone out” and record everything, as if simply taking dictation.

Execute

Procrastination is a vile, seductive monster. While beneficial procrastination is possible, it’s the exception rather than the rule. Stop procrastinating and take time to do what must be done and simply do it. I start each day with my three MITs, or Most Important Tasks. When they’re complete, everything else I tackle that day is a bonus.

Tidy up along the way

I recently revealed here on Unclutterer that the tidy life doesn’t come easy for me. As such, I really dislike the idea of an entire Saturday spent cleaning. That’s why I’ve adopted the habit of tidying up along the way. It requires almost no additional effort and is immensely helpful.

Walking upstairs? Grab that book that goes on the upstairs bookshelf. Going outside? Put the recycling on the curb. All of these tiny tasks add almost no time to what you’re already doing, are super simple, and have a huge impact on the state of things in your home and office.

Big thanks to Leo at Zen Habits for inspiring this post. Three simple ideas — write it down, execute, and tidy up — can have a massive improvement on your surroundings and your day. If you make them a part of your routine, you’ll enjoy the results.

Organize your email inbox with SaneBox

For many, dealing with email can be a full-time job. New messages arrive before you’ve attended to the old. What’s worse is that messages can be lost, misdirected, or marked as spam and unintentionally end up in the trash, and finding the important emails among so many duds is a real time-waster. In my constant pursuit to get email under control, I’ve found a fantastic service that I’ve been using for months now that is helping me to effectively deal with my email woes, and it is called SaneBox.

To use SaneBox, simply create an account by entering the email address you wish to tame. Right away, SaneBox begins analyzing your email history, noticing the addresses you respond to, and those you don’t.

Right here I want to address the security questions that some of you probably have. When I started researching this software, my first question was, “Wait, they’re accessing my email?” Well, no. First, email never leaves your server. SaneBox does not take possession of your messages. Also, they only look at the email headers, which are composed of the sender, receipt, and subject. They look at the patterns in your email behavior (messages you’ve opened, responded to, etc.). In other words, they’re not reading or downloading your email. Phew.

Back to the service. When the setup process is finished, SaneBox creates a new folder in your email software for you called @SaneLater. The messages flagged as “unimportant” during that initial analysis are moved there. The rest, or the “important” messages, are left right in your main inbox as usual. The result: you only see the messages that mean the most when you glance at your inbox. This has saved me huge amounts of time.

Messages moved to @SaneLater aren’t deleted, so don’t worry. They’re simply in a new folder. While SaneBox is learning, it might place a message in @SaneLater that you consider important. In that case, simply move that message to your Inbox and future messages from that sender will stay in your Inbox. After a few days of training, I just let it go with my full trust. I’ve gone from around 40 messages per day to six or seven.

There are other options beyond the @SaneLater folder, all of which are optional. @SaneBlackhole ensures you never see future messages from a certain sender. @SaneReplies is my favorite folder. It stores messages I’ve sent that haven’t yet elicited a response. @SaneTomorrow and @SaneNextWeek let you defer messages that aren’t important today, but will be.

What’s nice is that SaneLater doesn’t care if you’re using Mac OS X, Windows, iOS or Android. It also sends you a digest (at a frequency you determine) of how messages have been sorted, in case you want to make any adjustments.

SaneBox offers a 14-day free trial. After that, there are several pricing tiers, available on a monthly, yearly or bi-yearly schedule.

Build a time buffer into your schedule

Under-scheduling your day — even by just 30 minutes — can be an effective method for keeping to your schedule all day.

I’ve been working from home, in one capacity or another, since 2009. Six years’ experience has allowed me to come up with many great organizational and productivity tricks, and one of the most effective strategies is essentially accounting for the unpredictable.

I’m a big fan of routine and scheduling. I know when I’m going to work on a given project or area of focus. Before I go to bed at night, I review what must be done the next day. That’s a great way to eliminate the dreaded “what should I work on first/now?” questions. By the time you sit at your desk, you should be ready to go.

But that’s not my favorite trick. I schedule nothing — not a single task — for the last hour of the day. This “time buffer” is handy in so many ways. A last-second appointment come up? No problem. Kids need to be picked up from school? Got it. Even if nothing comes up, you’ve now got to time to process email, work up your schedule for tomorrow, maybe even relax a bit and decompress for the day.

It’s easy to schedule every minute of the day, and even over-schedule. Try building in a time buffer each day for a week to see if it’s beneficial to your effectiveness and productivity. I suspect it will be.