Recently I started a new course that’s rather stressful and time-consuming. To prepare for it, at work, I wrote down everything I have to do between now and my August holidays. For Unclutterer, I didn’t do anything because Jacki has a lovely Google Calendar with all our publishing dates. And I informed my husband of when I would need to work on my course so that he wouldn’t feel ignored.
All good things, right? Communication, written task lists, and using sharing technology to its fullest. The height of personal organization.
But then, at work in doing one of my monthly tasks, I left half of it undone. Plus I didn’t go look at Jacki’s calendar and almost missed a publishing date (thanks for reminding me, Jacki). The only thing that didn’t go wrong was my relationship.
I asked myself why that happened.
I began by looking at my task list at work. When I’d written down the monthly task, I wrote down only the information for the first part of the task and nothing about the second. When I relied solely on my memory, I always went through a mental checklist to make sure I wasn’t missing anything. Having written it down, I didn’t feel the need to go through that list and didn’t even remember the second part existed and it’s something I’ve been doing monthly for over 3 years!
Then I thought about the calendar and why I didn’t consult it. Lack of habit and assuming that I already knew it. I have to admit that last one is a biggie for me. I get convinced of something so much that I don’t bother checking to make sure that it is true.
This led me to wonder about using lists, relying on memory, or employing technology. Which works best and why?
With smartphones and prior to that day-planners, we have external memory devices around us all the time. No need to actually remember anything, right? But is that lazy of us? Over on Life Hacker, Thorin Klosowski did a personal experiment back in 2012 where he stopped relying on anything other than his brain to remember what he had to do and where he had to go.
To make sure he did everything he needed to, he would walk himself through the day each morning, similar to what I did for my monthly work tasks before making the mistake of half-writing them down. He found the experiment extremely helpful and although he didn’t stick to a brain-only memory prompt, he did decide to rely less on paper and technology.
Fascinated by Klosowski’s experiment, I thought I’d go see what else was out there and found an article in Wired from 2014 that looked at an experiment that tested people’s ability to remember things with or without the ability to write it down first. The results did not support note-taking as a memory tool. Those who relied solely on memory performed better.
“Okay, okay, maybe these are two isolated incidents,” I said to myself. “Let’s see what else is out there.”
Moving up to 2016, Motherboard published an article about how using technology to remember tasks makes it easier to forget them.
The author, Rachel Pick, was in a situation really close to mine — lots of commitments with different dates and requirements and no simple way to merge them all into a single list. She tried a physical planner, but just like me, she forgot to take it with her. She then tried apps, which were either too complex or too restrictive.
She finally tried Google Keep (which I use to remember restaurants in other cities, birthday gift ideas for my husband, and things that we have to take to the cottage). And she liked it, so much so that if something wasn’t written down in the app, it was like it never existed.
Being a curious person, Pick spoke with a neuroscientist to find out why this was happening. What he told her was basically what Klosowski discovered on his own — Pick was outsourcing her memory to Google Keep and was changing the way neurons were firing in her brain.
What was the neuroscientists advice? Rely more on memory and less on tools.
With so many things going on in my life, I can’t rely on just my memory, but what I have to do is start asking myself, “Are you sure that’s all? Are you missing anything?” and go through my mental checklists with paper and technology acting as prompts and light support only.