This coming weekend will mark a first for me: I’m competing in a sprint triathlon. As with any activity requiring preparation (moving, changing jobs, going away to school), there has been a great deal of planning and organizing involved to get ready for the race. When I made the decision to work toward this goal back in January, I felt like a project manager as I tried to figure out how to get to where I am today. Ultimately, I decided to use a basic, seven-step process to reach my goal.
To give you an idea of where I was before I decided to take on this project, I didn’t know how to swim. I could float around and not drown, but I didn’t know how to swim laps or do any proper strokes. I’d also never been on a racing bike, and the only bike in my garage was my two-year-old daughter’s, complete with training wheels. I couldn’t run a mile continuously and the idea of swimming, biking, and running back-to-back-to-back genuinely terrified me. I needed skills, gear, training, and confidence.
The first step in the planning process for this triathlon was the same as it is for any project: research and gather information. I read The Triathlete’s Training Bible, Triathlon Anatomy, and a couple more books. I jumped on YouTube and watched videos from races. I learned about all the equipment I’d need (swim goggles, a racing bike, fast-drying triathlon clothing, gym membership, running shoes …) and put together a rough estimate of how much it would cost and how much race expenses would be (hotel, travel, race registration). I extensively studied dietary needs for athletes. This is also the point where I saw my doctor for a physical and underwent other forms of athletic testing (anaerobic threshold, body fat and lean mass analysis, etc.) with a triathlon coach to learn as much as I could about my body.
The second step in the planning process was to evaluate the gathered information and decide if I wanted to proceed toward the goal as anticipated. In a typical project, this step might include changing the goal or moving the completion date or deciding if you need to bring in additional resources before continuing. You look at the information gathered and analyze it to see if you can achieve your goal. For me, the decision was much more personal in nature. I have a genetic disorder that makes competing in triathlons not the best idea I’ve ever had. My disability doesn’t prohibit me from doing a triathlon, but it certainly makes things more complicated. So, I had to decide if I wanted to continue knowing the risks and my limitations. I decided to continue, but I also had to agree to do everything I possibly could to reduce my risk of injury and complications.
The third step is mostly complete after the research stage, but it’s important to create an official budget for the project. No matter the project, be sure to build in a line item for unexpected expenses. Then, maybe, triple that line item. (I forgot I’d have to pay for childcare, for example.)
The fourth step is a lot of people’s favorite step: create timelines and to-do lists. This is the point where you identify what needs to get done, by whom, and when. As I previously mentioned, I needed to take lessons on how to swim and how to ride a racing bike. I had to weight train and build endurance. I also needed to overhaul my diet so I wouldn’t do damage to my body, which meant months of meal planning. I created milestones and points where I would check-in with my coach (for a work project, this would be where you check in with your client) and points to evaluate how my training was going so I could make changes, if necessary, as I progressed. Be specific during this step — swim 30 laps, pack two boxes, sort through one dresser drawer, write 1,500 words — so that it is clear to you each day when you look at your calendar exactly what you need to do.
The fifth step is the hardest and (typically) the longest: do the work every day. Once everything is in place, it’s time to get your hands dirty. This is when you crank the widgets. I joined a gym with a pool. I bought a racing bike. Some days I was up at 5:00 a.m. for swim classes. Other days it was raining or freezing or extremely hot and training was the last thing I wanted to do, but if I wanted to reach my goal I had to do it. You write the code or build the house or pack all your belongings into boxes.
The sixth step I have yet to complete on this project, but it’s my favorite step in the process: complete your goal. For me, this will be Saturday when I (hopefully) cross the finish line.
The seventh step is the final one and often the most overlooked: evaluate your performance. Once a project is finished, it is tempting to move on to the next project without taking the time to identify what went right, what didn’t, and your final expenses and time sheets. But doing so will help you in the future — the next time you move or build a website for a client or compete in a triathlon. This information will be a valuable resource to you in the future, so take the time to complete this step and help your future self. You won’t regret it.
All of these steps are intuitive, but that doesn’t mean you won’t want to rush ahead to start with step four before doing steps one through three. Or be so happy to be finished with step six that you skip step seven. Do all of these steps and you’ll be well on your way to achieving your goals. Taking on a large project also can create anxiety, but breaking it down and going through this process will help you to see that your goal can be reached.