Ah, summer. Those three balmy months when school is out and many people are spending their vacation time. It’s great to get away and relax, and potentially tricky to work with collaborators. Instead of playing phone tag — or worse, email tag — consider some of these fantastic online tools that let everyone you wish to participate in a meeting list their schedule availability.
A long-time favorite of mine, Doodle lets you pick several potential dates for your meeting or event and invite others to check off what works for them. Once everyone has participated, it’s easy to see what’s going to work and what isn’t. Doodle is free to use, though a paid option is available, which includes a custom domain, custom design options and more. But for quick-and-dirty scheduling, the free version works perfectly.
ScheduleOnce is another option with a very nice feature: Google integration. Once connected to Google Calendar or Gmail, ScheduleOnce will populate those tools with the scheduling information added by your participants. That means one less step in the process of getting your meeting arranged. I like that.
I like the robotic name of this app: Schedule Thing! It’s not science fiction, it’s a scheduling application that makes use of what it calls “resources.” A resource can be just about anything, like a meeting space or a person. List when a given resource is available, and then participants click on the option that works for them. After the initial setup, Schedule Thing can save you a lot of time.
I love When is Good because it’s super simple and completely free. When you create an event, you highlight or “paint over” the dates and times that work for you, as they appear on a grid. Save the unique URL to share with the rest of your group, as well as the unique results code. After everyone has participated, return to When is Good, enter your results code, and view compatible times in an easy-to-read grid. Like I said, it’s free and very easy to use.
Services like these aren’t unique to work situations, either. Perhaps you’re looking to schedule a fishing trip, a day in the city, or an afternoon at the lake with friends or family. Accommodate everyone’s busy summer schedule by letting them answer your request for info when they can. It’s convenient and easy.