Reader Question: What to do with digitized CDs and DVDs

Recently, reader Sarah asked us this:

I don’t know if it’s still true, but it certainly was the law in the USA that if you own a music CD and rip it to create mp3 files (or similar), you had to continue to physically possess the CDs from which you did the ripping, otherwise it was considered illegal use. Perhaps someone can update me on that?

That’s a great question – and yes, it still is the law. Copyright law protects the work of artists. If you make unauthorized copies, you are taking the artists’ works without providing payment. This type of theft is called piracy. You may have seen the FBI anti-piracy warning shield on movies you have watched. Although audio recordings may not have a warning label, they are still subject to the same copyright laws. Thanks to the internet, piracy is a world-wide problem and law enforcement agencies in many countries are working together to protect intellectual property.

The Recording Industry Association of America® (RIAA) has a great summary of the different actions that are considered music piracy but they also applies to movies. Piracy can include uploading and downloading unauthorized versions of copyrighted music/movies from peer-to-peer networks as well as ripping CDs/DVDs to your own computer and selling the originals at a garage sale.

What does this mean for uncluttering and organizing if you can’t dispose of the original CDs/DVDs once you’ve converted them to a space-saving digital format?

First of all, you can sell or give away the original CD/DVD, but only as long as you no longer have any copies of the music/movies in any format. Once our children were older, we donated all of the DVDs and CDs that they were no longer interested in. It didn’t take long after that (mere minutes, in fact) for me to delete every digital copy as well. Bye-bye Barney and Friends!

Go through your collection. Are there any movies you will no longer watch or any music you won’t listen to anymore? Delete the digital copies and let the originals go.

DVDs and CDs tend to take up space because of their bulky, and rather breakable “jewel” cases. You could take the disks out of their case and put them into classy storage albums. This type of album also has storage for lyrics sheets or movie notes. It will take up much less space on shelving and allow your disks to be easily accessed whenever you need them.

After we downloaded our music onto our computer, we stored our entire CD collection in “cake boxes,” the spindle-type containers in which you can buy a stack of computer CDs. These are easily stored in the back of the drawer of our filing cabinet. The disadvantages of storing CDs in cake boxes include difficulty finding and accessing a CD if you need it again and lack of storage for movie notes or lyric sheets.CD storage box

Storage boxes like this one, can hold over 300 CDs/DVDs. The advantage of the storage box is that you can store movie notes or lyric sheets with the disks. It’s a good idea to put disks in sleeves to protect them — just in case the box gets tipped over onto the floor. Accidents can happen.

Regardless of how you organize your CDs/DVDs, you should also create an inventory and store it separately from the collection. You may wish to take photos of the disks and original packaging and include a copy of the sales slip. This information would be useful if your collection was ever damaged or stolen.

Avoiding an excess of tote bags

When I first started working as a professional organizer I often found people had what seemed to be an excessive number of grocery bags — paper, plastic, or both. If they agreed, I would often take those excess bags and donate them to charities doing food giveaways.

However, starting in 2007, laws in California changed — first in certain cities and counties, and then at the statewide level. California now bans many stores from providing single-use plastic bags at check-out (with a few exceptions), and stores now charge a small fee for paper bags.

There’s good reason for such bans, as Chelsea Harvey explained in The Washington Post:

Plastic bags are infamous non-biodegradable sources of pollution — although they will eventually break down into tiny pieces, scientists believe this process can take hundreds of years, or even up to a millennium, in landfills.

Many scientists are growing particularly concerned about plastic pollution in the oceans. Research suggests that 5 million to 12 million metric tons of plastic may have been dumped into the ocean in 2010 alone. There, the waste is frequently eaten by seabirds and other marine animals — or it breaks down into tiny pieces known as microplastics, which scientists believe can be harmful or even toxic to sea creatures who ingest it.

If you want to know more, Ed Yong wrote a fascinating article for The Atlantic explaining why some seabirds are attracted to this plastic. If you still use plastic grocery bags, you’ll want to be sure they get reused (by you or others) or disposed of responsibly so they don’t wind up in the ocean. Bags that are left in the street often get washed into gutters, and go from there into various waterways.

As a result of these new laws restricting single-use bags, reusable tote bags have become popular. And now I often see people with an excess of those bags, partly because tote bags get given away so often. I’ve gotten bags at conferences and received bags as gifts from charities. I got one when I subscribed to a certain newspaper.

I use a lot of bags in my work — they’re handy for hauling away items my clients want to donate, recycle, or give away. But even I wound up with more bags than I could possibly use, without buying a single one. This is a common problem, as Noah Dillon noted in The Atlantic:

In a 2009 article about the bags for Design Observer, the Urban Outfitters designer Dmitri Siegel claimed to have found 23 tote bags in his house, collected from various organizations, stores, and brands. …

He notes that because the bags are large, flat, and easily printed on, they’re great for embellishment and product placement. They’re given away with purchases at galleries, bookstores, eyeglass boutiques, grocers, tattoo parlors.

Besides cluttering our homes, these bags have another problem: They take a lot of resources to produce. Dillon noted that a bag made of recycled polypropylene plastic would need to be reused 26 times to be as environmentally sound (from a resource usage standpoint) as a plastic bag. And a cotton tote bag would need to be used 327 times!

So what can someone trying to live a green and uncluttered life do? For one thing, you can decline to take extra bags you don’t need when they are offered. If you always carry a tote bag with you, it’s easy to tell a store that you don’t need theirs for your purchase. (Small bags that have limited reuse possibilities are especially annoying.) Get in the habit of always having bags in your car or carrying one or more with you when you walk, bicycle, or take public transit to any place where you might do some shopping. Many bags fold up to a very small size and can fit in a backpack, purse, briefcase, etc.

Similarly, if a charity offers a bag as a reward for making a donation, decline that offer if you don’t need any more bags. When you see clever tote bags on sale (and there are certainly many that I’ve found tempting), consider whether it’s something you’ll really use or if will just become clutter — just as you would with any purchase.

Finally, you can give away excess bags. It seems that not everyone has too many, because I successfully freecycled about a dozen a few months ago.

The inherited-photos dilemma

Do you struggle with a collection of old photos? If so, you may relate to the following question I got via email, which the sender agreed I could answer here since this situation is not uncommon:

I have a ton of old pictures that I ended up with when my mom passed away three years ago. Sadly, some of them I have no idea who they are. I dread organizing them and wonder if you have any tips to help me. Many of them are in old photo albums on black paper with those little edges.

I’m wondering if I should save those as is or take them all apart and scan and get rid of them. I’ve put this off for three years now. Help me before I put it off for another three years — or more!

I also have slides that my parents took and have no way of looking at them to see if I even want to keep them.

First of all, you are under no obligation to keep old photos that have no meaning to you, which would be the case with photos of unknown people. Just as with anything else you inherit, you can decide which items you want to keep and then find appropriate homes for the rest.

What would be an appropriate home for those photos of mystery people? If anyone in your family is into genealogy, that person might well appreciate getting the photos. My brother began researching our family tree over the past few years and has identified many of the mystery people in the photos we inherited from my mother. You might bring the photos to a family gathering and see if anyone wants some.

If no family members have any interest, you could check to see if a local historical society would be interested in them. An art school — or any school’s art class — might enjoy working with them. Some people have had luck using freeycle groups, Craigslist, or eBay to sell or give away old photos.

If none of these ideas work out for you, it’s okay to just toss the photos that aren’t meaningful to you. As Earth911 explains, many older photos have a chemical coating that keeps them from being recyclable, so they may just need to go into the trash bin.

For the photos you do want to keep, scanning at least the best of them is a good idea. Digital photos can be stored and backed up so they won’t be lost if you were unlucky enough to have a flood, a fire, etc. Also, digital photos can be easily shared with other family members. You could scan them yourself, using a flatbed scanner, or pay one of the many photo scanning services to do this for you.

You can then decide whether you want to keep the originals of the photos you’ve scanned. For any you do want to keep, using an album or box that has passed the Photographic Activity Test (PAT) will help ensure the photos don’t deteriorate over time. Albums can make for nicer viewing, but photo boxes take a lot less space.

You are lucky that your photos are in albums with the little corner holders, so it will be easy to remove them as needed. If you have any hard-to-remove photos in those magnetic sticky albums, you can follow the advice from the Smithsonian Institution Archives about safely removing those photos.

For dealing with the slides, you can buy a slide viewer fairly inexpensively to allow you to look through the slides. Slides you would like to keep can also be scanned for easier viewing in the future. If you don’t want to pay a service to scan them, you could consider renting a slide scanner rather than buying one for just a one-time project.

Finally, work at a pace that is comfortable for you. Some people like to set aside a whole day or more for a project like this, while others prefer to do a little bit every day or every week.

Clutter and productivity

A few years ago, we pointed out a study conducted by the Princeton University Neuroscience Institute which demonstrates how a cluttered environment can negatively affect productivity:

“Multiple stimuli present in the visual field at the same time compete for neural representation by mutually suppressing their evoked activity throughout visual cortex, providing a neural correlate for the limited processing capacity of the visual system.”

In other words, having lots of “stuff” in your visual field can make it difficult to achieve the focus needed for meaningful work.

It’s a compelling finding and one that I relate to. How often have I delayed the start of a project because my desk is a mess? Many. This is anecdotal of course, but I don’t believe that’s always a function of procrastination. After tidying up, I feel like, “Ahh, now I can work.”

Of course, I don’t want to work in a spartan, decor-free room, either. So what do I keep around my work space? Here’s a quick tour of the few items that I allow in my immediate work space.

Desk

On my desk you’ll find the expected. A computer, keyboard and mouse. There’s a coffee mug fill of pens. The mug has sentimental value to me, as I bought it while on a family vacation. Seeing it makes me smile. Next you’ll find a stack of 3×5 index cards and a desktop “inbox,” much like this one.

Lastly, there’s a coaster for the odd drink (tea, etc.). Notably absent: photos. I know many people feel motivated or happy when looking at photos of loved ones. I understand that, but those images make me wish I was with them and not at work! So no family photos for me.

Wall

To the left of my desk is a bulletin board with quick-reference material. I’ve written about my love of bulletin boards before. Mine stores phone numbers I need to know, policies that must be public and a few other similar items.

Computer screen

I like a tidy computer desktop as well. For me, that means the wallpaper must be either a solid color or depicting a simple image. Also, I can’t handle a screen littered with icons. I know that many people like to keep icons representing oft-used documents and applications on the desktop, and I can respect that. I just prefer folders.

There’s a quick look. For me, visual clutter definitely interferes with my ability to focus on work. With that in mind, these are the few items I’m glad to have around. How about you?

Do you need to toss those old items in your pantry?

In the U.S., there’s no federal law regarding food product dating, except for infant formula where an expiration date is required because the nutrients decline over time. Some states have additional requirements for products such as milk and eggs.

But most commercially produced food items, including shelf-stable items such canned corn, jars of mustard, and packages of pasta, also have date labels: sell by, consume by, use by, best by, best if used before, enjoy by, etc. And sometimes there’s just a date, with no label at all to indicate what the date means.

All of this can be confusing and can lead to food waste. As NPR explained:

Companies use the labels to protect the reputation of their products — they want consumers to see and consume their food in as fresh a state as possible. But those dates often have the perverse effect of convincing over-cautious consumers to throw perfectly good food into the trash.

Now two major trade associations, the Food Marketing Institute and the Grocery Manufacturers Association, have suggested that manufacturers and retailers use just two labels (unless laws require otherwise):

  • Best If Used By: Describes product quality, where the product may not taste or perform as expected but is safe to use or consume.
  • Use By: Applies to the few products that are highly perishable and/or have a food safety concern over time; these products should be consumed by the date listed on the package – and disposed of after that date.

The FMI and GMA press releases on Feb. 15 summed up the situation nicely:

“Eliminating confusion for consumers by using common product date wording is a win-win because it means more products will be used instead of thrown away in error,” said Jack Jeffers, Vice President of Quality at Dean Foods, which led GMA’s work on this issue. “It’s much better that these products stay in the kitchen — and out of landfills.”

These are voluntary standards, and you won’t see the new labels immediately, but it’s a move that should (over time) help everyone make more informed keep-or-toss decisions. In the meantime, you can still recognize that a best-by type of date on a non-perishable food item is a flavor indicator, not a food safety indicator. The cans to toss for safety’s sake are those that are bulging or leaking, those that have deep dents, especially if the dents affect the seams, or those with rust along the seams.

If you want to consider donating the items, check with your local food bank or other food donation center as to its rules. My local social services agency accepts non-perishable food up to one year past the “best by” date.

Another note: According to the FDA, that bottled water you’ve stocked up on as a critical part of your emergency supplies will still be safe past any labeled expiration date, as long as it’s in an unopened, properly sealed container. It might have an off-odor or taste, though.

Reduce key chain clutter with Key Ring

In the world of retail, customer loyalty programs are designed to keep shoppers going back to the same store over and over. They often employ those little plastic “loyalty cards” that many of us have dangling from our key chains and cluttering up our wallets and purses. While the rewards can be nice, the cards are just one more thing to keep track of, carry around, or simply lose — unless you make them digital.

Key Ring is an app for iPhone and Android devices that lets you store all of your loyalty cards on your phone. I’ve been using it on my Pixel and I have to say, it’s pretty darn handy. Plus, it let me seriously reduce the amount of clutter on my key chain and in my wallet, which I appreciate very much. Here’s a look at this clever little app.

I’ve been using Key Ring on an Android device. The iPhone version, while generally the same, might have slight variations in functioning that are unique to iOS.

Setup

Setup is simple. After installing the app, you’ll be prompted to create an account by adding your email address and a password. That’s it. From there, you can start adding loyalty card information.

Adding a new card is just as easy. You’ll find a “+” at the top of the screen. Tap it, give the app permission to access your phone’s camera and take a picture of the bar code on your card. The app will recognize it right away and it’s ready to go.

My hesitation with solutions like this is always the same. I’m always afraid that when asked for a loyalty card and I present my phone, I’ll get a confused look from the cashier. Or, the equipment the cashier has access to won’t accept a bar code that’s on my phone’s display. Fortunately, that has not been the case. I’ve had success at the grocery store, electronics store and elsewhere.

More than loyalty cards

Key Ring offers even more benefits than just storing cards and reducing key chain/wallet/purse clutter. If you allow the app to have access to your location, it can find sales in the area, let you identify favorite sales for later reference, and even create shopping lists. You can browse store coupons and even have the cashier scan them, right from your phone. There’s no need to fumble with flyers and slips of paper.

In the weeks that I’ve been using Key Ring, I’ve grown to love it. It’s well laid-out, simple and effective. Plus, it does exactly what it says on the label. My key chain can attest to that.

Uncluttering old computers and phones

I recently got rid of two old laptop computers and I’m very happy to have them gone. I had originally kept them to serve as backups if my current computer — an essential business tool — needed repairs and was unavailable to me for multiple days. But now that I have a tablet, I realized I could get by okay for any repair period just using that tablet.

The following are the steps I followed to dispose of my old computers. Similar steps could work for smart phones, too.

1. Decide whether to sell, give away, or recycle the computers.

I didn’t have anyone in my circle of family and friends who was interested in either of my computers, so I knew I wanted to sell them if possible, and recycle them if not.

2. If selling, recycling or donating, choose your service provider.

While selling the computers on eBay or some similar marketplace would probably have provided more money, I was more interested in having a hassle-free experience. One computer was nine years old, and the other one was five years old and had some problems — so neither was going to be worth much, anyway.

Since these were old Apple laptops I started out looking at Apple’s Renew program. (This program handles PCs and various brands of smartphones, too, not just Apple products.) The older computer wasn’t worth anything but would be accepted for free recycling. I was offered a small sum for the newer one, payable in an Apple gift card. I was fine with the offer, so I didn’t investigate further.

You could also choose to sell through sites like Gazelle (which I’ve used successfully to sell old phones) or do trade-ins at places like Best Buy, where you get a gift card in exchange for your phone, tablet, computer, or gaming hardware. And other manufacturers, such as Dell, have programs similar to Apple’s.

If you’re donating or recycling, there are many options to choose from. One easy-to-use choice is Goodwill, since many Goodwill locations accept old electronics, working or not, for either refurbishment or recycling.

3. Back up your data and then erase it.

Apple provides pretty clear instructions on how to prepare to sell or give away a Mac, and I followed those instructions. Note that you may need to deactivate some services before you erase your data.

I didn’t need to do a backup of my old computers, since all the data had been migrated from computer to computer as I got new ones — and my current computer is backed up both to a cloud service and to a series of external hard drives.

But I did need to erase my data. Again, Apple provides instructions for doing this, and those worked fine for the newer of my two computers, but not the older one. So I took that older one to an Apple Store and had the staff there do the erasing for me — and they took care of the recycling, too. Erasing the data took about seven hours using the most secure option, but it was worth it to me.

Other vendors may provide similar instructions. For example, Microsoft tells you how to remove information from a computer, phone or gaming device.

4. Ship off or drop off the computer or other electronics.

Now I was ready to actually get the computers out of my home!

When I filled out the online form and got my tentative quote (subject to evaluation when the computer arrived), I also received a shipping label. I took the label and the computer to the closest FedEx store and the staff boxed it up and shipped it off at no cost to me. Gazelle’s service works similarly, using FedEx’s packing services for some items and the U.S. postal service (along with a free shipping box, which is sent to you) for others.

And now I can enjoy having a closet that doesn’t waste space holding old computers I never used.

Uncluttering with the three r’s: reduce, reuse, and recycle

Reduce, reuse, and recycle has been a mantra of the environmental movement for many years. It’s also really good advice for anyone serious about uncluttering.

Reduce

You don’t need to remove clutter if you don’t let it enter your home or office in the first place. The following are some ways “reduce” might apply to your space:

  • Get off mailing lists. Registering with the DMAchoice mail preference service will help eliminate junk mail, while registering your opt-out preferences with OptOutPreScreen.com will help eliminate credit card offers. To get rid of mail from organizations I’ve done business with in the past, I call the catalog companies and charities that send me solicitations, but you could also use a service such as 41pounds.org or Catalog Choice.
  • Consider borrowing or renting things you use only rarely or need for just a short time. For example, my neighbor and I share the use of my high-quality hole punch. Neither of us needs this very often, so it would be silly for us both to own one. I also see requests to borrow things on my freecycle group, and that often works out. (Nextdoor or Facebook groups might also help with this.) Another example: Your library can provide an alternative to buying books, and you can still buy any that you really want to own after reading the library copy.
  • Consider whether your current magazine subscriptions still make sense.
  • When you’re shopping, be a careful purchaser and minimize the number of purchases you later come to regret.
  • Don’t take every free item that you’re offered.

Reuse

When you no longer need or want an item, you can often find it a good new home with someone who does need or want it. You might:

  • Sell it using a local or online consignment store, eBay, Craigslist, a garage sale, etc.
  • Donate it to a charity, which may give you a tax deduction. That charity might be a large organization like Goodwill, a local charity-run thrift store, a pet rescue/adoption agency that can use old towels, a church that gives things away to the needy, etc. Some organizations will pick things up, which is handy when you have big, bulky items. You can also ship off certain donations for free using Give Back Box. You might want to create a list of local donation sites, noting what types of things they accept, so it’s easy to do the donating when the time comes.
  • Give it away to a friend or family member (if you’re sure the person wants it) or pass it along using freecycle, Nextdoor, a Facebook group, etc.

Recycle

If things can’t reasonably be reused, perhaps they can be recycled. Each locale handles recycling differently, so you’ll want to ensure you know how recycling works where you live. My city has curbside recycling, but there are also less convenient organizations that take things my local garbage company does not. When I had a friend getting rid of hundreds of home-recorded VCR tapes, I drove my very full car to a recycling center that takes them.

You’ll also want to know how your locale handles electronic and toxic waste, prescription medications, and medical sharps. These often require special disposal methods.

When the three r’s don’t work

Sometimes things really do need to just go in the trash. If you’ve carefully considered your options and can’t find another reasonable way to discard something, you don’t need to feel bad about just tossing it. And sometimes, even if there are other options, you may be under time pressure or have other constraints that mean you need to be less conscientious about how things get discarded. That’s okay. The three r’s are an ideal, not something that must be followed under every circumstance.

Three tips for New Year’s resolutions

Many people make New Year’s resolutions related to uncluttering, organizing and managing their time — and you may be among them. The following tips might help you stick to your resolutions this year.

1. You don’t have to begin on January 1.

January 1 might be a difficult time to start, coming right after the hectic holiday season. But you can choose to start at a different time, such as Epiphany (Jan. 6) or Groundhog Day (Feb. 2). Or maybe you’d like to start resolutions on your birthday. There’s no one right time, so choose whatever seems best for you.

2. If you tried something last year and it didn’t work, try something a bit different this year.

You may have resolved to get organized in the past, perhaps using books as guidance, and not achieved the results you wanted. If you tried doing it all alone, maybe it would help to include someone else to cheer you on, provide advice, etc.

There are many ways to do that:

  • The Unclutterer Forum is our online discussion section where fellow unclutterers post their challenges and successes as well as tips, tricks, and tools that they use to stay organized.
  • Many people like FlyLady, with her free daily emails (while others think it’s too much). There’s now an iOS app, too.
  • The Apartment Therapy website runs a free group project called January Cure with “one-manageable-step-at-a-time assignments” which are “designed to help you create a cleaner, more organized and peaceful home.” You can sign up now for the emails.
  • You could work with a friend who has a similar goal. But be sure to pick a friend who will provide the encouragement you need, not one who will push you to make choices that make you uncomfortable.
  • If you’re willing to spend a bit of money, Clutter Diet memberships give you access to videos and tutorials as well as access to virtual consulting services from a team of professional organizers.
  • If finances allow, you can hire a professional organizer to work with you in your home, either to jump-start your organizing efforts or to work with you until you’ve accomplished your goals.

3. Consider how you might incorporate helping others into your resolutions.

I just read an article by Paul Sassone on the Chicago Tribune website where he mentioned how self-centered most of our resolutions tend to be. He lists some common resolutions (such as losing weight) and notes:

What’s missing from this list are resolutions to help other people. There are millions of people who are homeless, abused, poor, hungry, sick, infirm. …

It would be nice if at least one of the actions we contemplate doing in the new year was helping to better someone else’s life.

Organizing-related resolutions can have a charitable component, too:

  • Uncluttering can lead to donations of still-good items to local charities (social services agencies, charity-run thrift stores, or even neighbors in need via freecycle or Nextdoor).
  • More thoughtful buying leads to less clutter — but it may also allow you to donate, to the good cause of your choice, some of the money you are no longer spending.
  • Better time management may free up some time to volunteer for one of the many organizations that could use your help.

Maybe that component will give you extra motivation to stick with your resolutions!

Reader Question: Vintage bedspreads

Reader Delia recently sent us the following question:

What does one do with old, vintage sentimental bed spreads?

If the bedspreads have sentimental value but you no longer wish to keep them, consider asking family members or friends if they would like them. Send an email or letter describing the history of the bedspreads and include a few photos.

If the bedspreads are in good condition, a museum or local historical society may be interested, especially if the quilts handmade by local artisans or citizens of local importance. It always helps if you can provide historical context around the item being donated such as the life of the artisan(s) and the creation of the quilt itself. Occasionally theatre or reenactment groups may need quilts made during a specific time period. They may be willing to accept your donation.

Storing and displaying vintage quilts and bedspreads can be laborious. Antique fabric in general is difficult to handle because it is easily damaged. If you do not have the confidence or ability to manage a project like this, consult a local museum or historical society. They may be able to refer you to someone in your area who can take on your project.

The Great Lakes Quilt Centre provides quite a bit of information on how to clean, store and display antique quilts.

  • Washing can enlarge holes and bunch up batting. Wringing and pulling can break seams and damage fibres, especially when they are wet so do not put quilts in a washing machine or hang them on a clothesline. Dry cleaning should also be avoided.
  • A gentle vacuuming with low suction through a fiberglass screen is recommended to remove dust.
  • In storage, quilts should be folded as few times as possible. Every few months, refold them along different lines to avoid permanent creases. Stuffing the folds with acid-free paper or unbleached muslin can help avoid fold lines.
  • Wood, cardboard and plastic can emit chemicals that cause fabric to break down. Store quilts in unbleached, 100% cotton pillowcases or sheets to protect them from light and dust. Acid-free storage boxes are ideal for storing these types of textiles. Quilts can also be rolled onto acid-free tubes and covered with a cotton or muslin sheath to protect them from dust.
  • Store quilts in an area that is not subject to fluctuations in temperature and humidity. Ideal conditions are slightly cooler than room temperature and around 50% relative humidity. Avoid light (sunlight and artificial light) because it can damage fibres as well as cause fading.
  • To capture historic details of the quilt, iron a piece of muslin to a piece of freezer paper and use a typewriter or laser printer to print the historical information about the quilt. Peel the fabric label from the paper and hand stitch the fabric carefully onto the back of the quilt. You could also use indelible ink to write the information on the muslin by hand and stitch it onto the quilt. It can be helpful to create a muslin pocket to hold other important information such as photos of those who made the quilt or a family tree diagram showing the relationship between the quilt maker and the quilt owner.

Finally, if you still have a sentimental attachment to your quilts and bedspreads but do not feel that it is worth the efforts to properly store them, consider taking photos of the entire quilt and close-up shots of specific fabrics. Write the story of the quilt-maker, how the quilt was made and how it came into your possession. “Publish” the story on your own and share it with your family and friends. Donate the quilt itself to charity or to an animal shelter.

How to hire a professional organizer for the holidays

Holiday organizing sometimes means calling in a professional.

The winter holidays represent a busy time for many people. In addition to the day-to-day tasks of running a household, you may take on:

  • Traveling
  • Hosting visitors
  • Planning/hosting a party
  • Decorating the house
  • Shopping
  • Cooking

…and so on. Add to that the general cleaning, laundry, maintenance, homework, etc. of a typical month and it’s very easy to get stretched way too thin. When that happens you might consider hiring a professional organizer. This extra set of hands can be a real life-saver, if you approach it carefully. Here are a few tips for finding, hiring and getting the most out of a professional organizer around the holidays.

Find the right organizer for you

Hiring the right organizer for you isn’t as easy as firing up Google and contacting the top result. There’s a lot to consider, starting with trust. This is a person who will be working in your home, and potentially be working with stuff you don’t often share with strangers. The truth is just about anyone can call themselves a “professional organizer.” There are, however, a few steps you can take to find a trustworthy, qualified professional.

Your best option is to start with an industry association such as the National Association of Professional Organizers (NAPO). There are NAPO members all over the world however, many countries have their own associations. See the International Federation of Professional Organizing Associations (IFPOA) for an association in your country.

Most associations require their members to have a certain amount of training and carry insurance before they can be listed on the association website. Additionally, members must adhere to a strict Code of Ethics.

It is also a good idea to ask around. Perhaps a friend, relative or coworker has used an organizer successfully. Create a list of two or three likely candidates and then schedule interviews.

Spend twenty or thirty minutes to spend talking with each candidate. Many will offer this type of consultation for free. During this chat, you can get to know his or her personality, experience, credentials, history and organizational philosophy. Get even more specific by asking about:

  • How long have they been in business?
  • What type of organizing do they specialize in?
  • What do they charge and is there a written contract?
  • Do they prefer to work alone or with others?
  • Can they provide references?

Professional Organizers in Canada (POC) has a great list of Frequently Asked Questions about hiring an organizer that may be helpful.

Once you’re satisfied with that I think of as the “technical” aspect, move on to the tricker questions, like:

  • How do they deal with clients who have a strong sentimental attachment to items?
  • Can they remove items marked for donation?
  • Will they purchase organizing items like baskets and bins or is that my responsibility?

A consultation can help you get the kick-start you need, find the right person and most importantly, identify the person you’re going to get along with.

How much will an organizer cost?

Rates for a professional organizer can range from about $50 to $100 an hour, and most have a 2–3 hour minimum requirement. You’ll want to know if he or she charges by the hour or by the project. Rates may vary between geographical areas and travel charges may apply depending on your location. While it’s possible to find that person who will work for $20 per hour, that “bargain” might not deliver the results you’re looking for.

Other considerations

This one might sound silly, but ask if they have advertising on their car. Perhaps you don’t want the neighbors to know you’ve brought someone in. Most organizers have confidentiality agreements to protect your privacy. If the organizer doesn’t mention this, raise the subject with him/her.

Also, know just what type of work you’re looking for. In this instance, you might want help with prepping for a party or organizing holiday decorations. Therefore, someone who specializes in bathrooms or kitchens might not be your best choice.

Pro organizer or personal assistant?

Perhaps you want to go in the other direction entirely. That is to say, hire someone to take care of the little errands while you stay home and organize the party, put the decorations away neatly and efficiently, etc. In this case, a personal assistant may be what you need. Websites like Care.com can help you find one.

In any case, best of luck with getting it all done. Hiring an organizer or assistant can be a great way to reach your goal and enjoy a more stress-free holiday. Let us know how it goes.

Being productive with Nextdoor, for uncluttering and more

About a year ago I joined my local Nextdoor community. For those who aren’t aware of Nextdoor, it’s a “private social network for your neighborhood.” Nextdoor is currently available in the United States, the United Kingdom, and the Netherlands.

As a locally focused network, Nextdoor won’t have messages about national politics. The following are the kinds of messages I usually see:

  • Lost and found pets: dogs, cats, and chickens
  • Other lost and found items, including keys, phones, and jewelry
  • Items for sale (or items being given away for free)
  • Items people are looking for (usually free or inexpensive)
  • Requests for a good painter, plumber, handyperson, house cleaner, etc.
  • Notices about local events
  • Notices about local road closures

As with any such network, taking time to use it effectively will pay off. If you’re using Nextdoor (or considering such use in the future), please keep the following suggestions in mind.

Choose your notification options carefully

Nextdoor lets you choose to get emails about every post from your neighborhood (and top posts from nearby neighborhoods), no emails at all, or something in between. You can also choose to get a daily digest, and the contents of that digest can be customized a bit. You can also select which “nearby neighborhoods” you want to see messages from, whether that’s via email or on the Nextdoor website or mobile app.

You can also choose to get mobile alerts about urgent items: missing children, natural disasters, etc.

You may not be sure which messages you want to get at first, so just make your best guess and then adjust as necessary after you’ve been in the network for a while.

Use good subject lines

Just as with email, you will make everyone’s life a bit easier if the subject line makes it obvious what your message is about. I get a lot of Nextdoor emails every day, and I want to be able to quickly scan to see which ones may be of interest.

I saw a message this week with the subject line “Hi all” — which wound up being someone who was looking for a vacuum cleaner. A subject line saying “Wanted: vacuum cleaner” or “Need a vacuum cleaner” would have been a whole lot better.

Similarly, a lost and found message entitled “Lost bracelet at or around Farmers Market” is much better than one that just says “bracelet.”

Include good photos when relevant

Just as you would with Craigslist, be sure to include good photos if you’re offering something for sale (or even for free). Even if it’s something where the looks don’t matter (such as tickets to an event) or something pretty standard (like a Kindle), a photo can help because the message will look better in the online listings.

This is one area where I want to commend my neighbors, who have generally done a good job of this. One person even included a picture of the “free clean dirt” being offered — which got taken pretty quickly!

Also consider photos when posting about lost or found items or pets.

I haven’t yet used Nextdoor to give things away, since my local freecycle group usually works fine for that. But I have some china to get rid of, and I just might try selling it on Nextdoor.