Tech clutter and cleaning vs. exhaustion

On the 14th, we asked our readers to share their biggest uncluttering hurdles and they responded. Now, we’re going through the comments to see what we can do to help.

Today I’ll be looking at two questions: tech clutter and the sheer exhaustion of staying on top of it all. Let’s start with the gadgets.

Bailey asked:

…Since [our kitchen] is by the back door [it has become a] landing pad for the cell phones and their chargers, especially for folks who are visual and need the reminder to take it with them…laptops and tablets end up all over the house, becoming visual clutter in the kitchen, dining room, and living room. Any suggestions on how to deal with this?

This drives me crazy, too. With four of us living under one roof, I find phones, the iPad, and our laptops all over the place. When we have houseguests it gets even worse, as cables and devices seem to dangle from every available outlet. To combat this issue, I’ve hit everyone where it hurts: battery life.

We have designated charging areas in our house: a so-called “telephone table” (it used to hold our land-line phone back when we had one) and the bedrooms. That’s it. If a device is not in a designated area, it does not get recharged, as moving cables from outlets is not allowed. The threat of a dead battery is enough to keep the digital clutter confined to one area. Smart planning will go a long way, too.

As human beings, we tend toward the path of least resistance. Use this to your advantage when defining a designated charge zone for your electronic goodies. If people like to enter the house through the kitchen and plop their devices down there, choose that location. There are several great options for DIY charging stations that can accommodate several devices and look great in the process. If you’re willing to sacrifice a drawer, you can make a hidden charging station that:

  1. Is where they like to plop stuff down anyway, so the habit change is minimal,
  2. keeps everything completely out of sight,
  3. is easy to access, and
  4. is very inexpensive and easy to set up.

I hope this helps. After a couple weeks of gentle reminders and some careful consideration, I think you’ll have a solution that everyone can use.

Next, reader Kat asked:

But at the end of [my 12-hour day]…I am utterly pooped. I hire someone to do the dusting and bathrooms and floors, but that creates pressure to have the house decluttered before she comes each week. I have boxes still unpacked in the garage from when we moved 3 years ago, and we can barely get into the garage if we need something from them. I have dealt with high pressure decluttering situations by piling high a laundry basket and hiding it in my walk-in closet – now no one can get into the closet. All the usual culprits — junk drawers, bathroom cupboards, closets, sheds, become repositories of clutter.
While I feel we are coping with day-to-day life flow, I just cannot find a way to break this cycle and find the energy to tackle the big projects like the garage or closets.

I think everyone can empathize with this situation in some way. I’ve been meaning to organize our basement for years. There comes a point when a little project becomes a big one, and a big one becomes an insurmountable monster. The answer for me has been to re-define your definition of a “project.”

“Clean the garage” is a project. But at this point, it has become so intimidating that it’s super easy to avoid. Instead of avoiding it, I’ve broken it down into much smaller projects that are achievable. Perhaps this weekend you can find 30 minutes to sit with a pen and paper and list the categories of items you expect to find in the garage, like yard tools, holiday decorations, sports equipment, etc. When you’re done with that, you’re done. You’ve successfully made progress on the garage.

Next time you have a fifteen minute block of time, plan out what your’e going to do with stuff that you aren’t going to keep. Will you donate it, sell it, give it away, take it to a consignment shop, the town dump, etc.? Again, getting those decisions made is another project completed.

The week after that, dedicate just fifteen minutes to sorting through one type of category of your stuff in the garage (ONLY yard tools or ONLY holiday decorations). Find items that will be thrown away, for example, and then donate/sell/recycle/trash the items that need to be purged. Put the items you wish to keep in a pile or box out of the way for you to organize on another day. After fifteen minutes, you’re done. Another win.

Do this with all your categories of items and then repeat it with organizing and putting away what you’ve planned to keep. It will take you many weeks, maybe months, to get the garage to your ideal, but you will get there. A little work at a time results in an uncluttered and organized garage, which is better than the chaos that is frustrating you now. Baby steps to success.

This is how I deal with the craziness. My wife and I work full time and we’re raising two kids along with Cub Scouts, Girl Scouts, ballet, soccer, homework, and on and on. Even in the house, I break things down. “Today I’ll tidy up the mudroom area.” These small victories compound and I get stuff done without exhausting myself even further.

Answers to a reader’s four questions

On the 14th, we asked our readers to share their biggest uncluttering hurdles and they responded. Now, we’re going through the comments to see what we can do to help.

An Unclutterer reader wrote in and talked about her four main struggles.

1. Finding pockets of time in the day to do large projects when you have small kids around. For example, I am trying to stain our wooden fence on our own, but I have two children under 3 years old. How can I approach this messy process strategically?

I’ve been in this situation before. I had two young children and my husband was deployed for six months straight with the Canadian Forces. One suggestion would be to find some teenagers you can hire. You can ask around to neighbours and friends or visit the local secondary school or community centre if you don’t know any personally. Some teens would appreciate getting paid for a few hours of work per week painting your fence or keeping your children occupied while you work on the household chores.

Another suggestion might be if you have friends with young children, you can do an exchange. One grown-up looks after all of the children and the other grown-up works on a project. The next time, you switch.

Before engaging someone to assist you, it’s always best to have a plan of what you can accomplish during the time you have. Here are some tips I’ve learned from experience:

  • Always underestimate the amount of work you’ll get done in the time that you have. If you think it will take you two hours to paint the fence, it may really take you four hours. Remember to include set-up and cleanup times in your estimate.
  • Always have a Plan B. If you’ve booked a sitter so you can paint the fence, have an alternative project to work on (e.g. sewing curtains) in case it rains that day.
  • Don’t fret if you’re not making as much progress as you’d like. Remember that slow and steady wins the race.

2. Overcoming analysis paralysis … how do I restore my decision-making confidence and JUST DO IT? For example, hanging art on the wall: it feels like a permanent choice! So I delay!

We’ve written before about improving decision-making skills and how to make the process of decision making easier. Reviewing these posts might help you get over your “analysis-paralysis.”

As someone who has moved houses eight times in 23 years, I can say that nothing is “permanent,” some things might just take a little more effort to change than others. As far as hanging art on the walls, try GeckoTech Reusable Hooks. They are made with a unique synthetic rubber technology that allows them to be used again and again. 3M picture strips are also very handy for hanging artwork without damaging walls. You may also wish to consider the STAS cliprail pro Picture Hanging System.

Apartment Therapy has great tips for hanging artwork so go ahead and make your house a home.

3. Thinking long-term about home projects, while on a budget. We plan to stay in our home a long time, but it needs some love. But our wallets are thin! What should we prioritize: remodeling the kitchen, or taking control of the landscaping? New interior paint job or pressure washing and re-glazing the pebble driveway? What house projects are most important and have lasting impact?

Home renovations can make your home more comfortable, improve your living experience, and increase the value of the home. However, shoddy workmanship or too much “unique customization” may actually decrease the value of your home.

Start with the basics by keeping the home safe and livable. Consider projects that involve your home’s structure (roof, windows, doors, etc.) or mechanical systems (furnace, air conditioning, electrics, plumbing). These upgrades make your home more energy efficient and may actually pay for themselves during the time that you live in the home. Insurance companies may also decrease premiums when you improve wiring, install secure windows, or add an alarm system.

Next, think about making you home more livable. High-end countertops may look good in magazines but more cupboard space may be what your family needs right now. Discuss your ideas with a designer and talk to a few contractors to determine prices and see what fits with your budget. You may decide to do the work yourself, but talking about it with a professional is great for brewing ideas.

Try to build the most flexibility and long-term usefulness into your designs. Remember that children grow quickly, so envision the basement toy room becoming a games room and study area in a few years. Installing the required wiring now will save you time and money later, and may also add a selling feature if you decide to move.

You might be able to do some work yourself, such as painting or installing closet systems. However, because of permits and laws/regulations/codes, most people find it best to hire professionals for tasks requiring plumbing, electrical work, specialized carpentry, and work involving altering the structure of your home (supporting walls, roofs, staircases, etc.).

4. How can we encourage others in our life to take care of their clutter before they leave this earth and give all their clutter to us? This is especially a problem when they don’t think what they have is clutter!

Unfortunately, the value of an item is in the eye of the beholder. Items you might consider clutter, might be of significant value to someone else. It would be difficult to ask someone to part with items that are valuable to him or her. You can’t control another person’s desires, wishes, and attachments to their things.

However, there are some steps you can take to ensure that your family members’ items are appreciated once they pass on.

Envision what you want for your family. Are you minimalists? Do you prefer art-deco style furniture? Will you travel? What hobbies do you enjoy or do you wish to start a few new hobbies? It helps to write down the lifestyle you want to lead and then act according to these visions when the time comes.

Prepare a respectful “no thank-you” response now. Chances are you will be offered something you don’t want or you will be told that items are being kept for you. If the item will not fit into your envisioned lifestyle, you will be able to turn it down. For example:

I know [item] is very important to you and it means a lot that you want us to have it after you are gone. But [item] will never replace you or our memories of you. Let’s consider how [item] could best be used and appreciated. Perhaps we should:

  • Consider offering [item] to a [name friend or family member] who would truly appreciate it
  • Donate [item] to charity or museum, where it could be used or appreciated by even more people
  • Sell [item] and either enjoy or donate the money

Sometimes once people find they are no longer obligated to hold an item for you, they are more willing to let it go.

Sorting through sentimental keepsakes

Last week, we asked our readers to share their biggest uncluttering hurdles and they responded. Now, we’re going through the comments to see what we can do to help.

An Unclutterer reader asked:

My mother in law recently moved out of her house and into a small place with medical care and more services than her home could provide. In her process of downsizing, many many items were earmarked for my husband and I. In the spirit of not hurting any feelings, we got a U-Haul and took all the items back to our house. Now, my husband is dealing with guilt and doesn’t want to get rid of hardly anything from his mom’s house. Is there a delicate way to handle this? I’d like to encourage my husband to keep a few choice items and ditch the rest, but its a delicate subject.

It’s definitely a delicate subject, and a familiar one for many people. A few years ago, my family was in a similar situation when my grandfather, who had been living alone for several years, had to move into a place that could properly care for his increasing medical needs. To make the process even more difficult, we had to sell his house as well. He passed away shortly thereafter, and we were left with a lot of stuff.

I can remember my extended family sitting in my aunt’s house surrounded by so much stuff and trying to decide, “Now what?” It seemed like an impossible task. At last I asked myself, “What did grandpa mean to me?” The answer came, “He was an artist.” At that point I knew what I would do.

For years, my grandfather had designed flatware and more for Oneida. He was also an accomplished artist in other mediums, like wood and charcoals. I found some items that represented my overarching impression of my grandfather: a sketch I had long admired, a spoon sample, some early product photos taken for the company, and a sketch.

The sketch, entitled “Winter’s First Snow,” is framed and hangs behind my desk. The spoon, photos, and sketches I had professionally mounted in a shadow box that now hangs on the wall in our bedroom. Both look great and are nice reminders of someone I loved.

We wrote about parting with sentimental clutter a few years ago, and that advice is still very good:

  • Only keep items you’ll display and/or use
  • If you insist on not displaying or using the items, limit items to a number that can fit inside a designated space, like a single chest or keepsake box
  • Remember that items don’t have magical properties, memories do — getting rid of something your loved one owned isn’t getting rid of that person

I’ll add this: identify a specific number of items that best represent your fondest feelings of your loved one and treat those items with the respect and love that those memories deserve. By giving the items a place of honor, you’ll feel that you’ve done right by the fond memories you have.

It’s also important to remember that you can’t force your spouse to get rid of his mother’s things, but you can show him what you think might be a nice alternative to keeping everything. This is also a big adjustment for your husband and it may take time before he can let go of some of the items he doesn’t want to keep. So, with a little time and suggestions from you, you both should be able to come to the right solution for your family.

And, you can remind him that a box in the basement full of items you rarely, if ever, look at is not a fitting tribute to an important person from your life. Two or three items tastefully and beautifully displayed or used in your home, however, shows that you care for, respect, and value the relationship.

What important documents to keep and how to organize them

Now that income tax season is past, it’s a good opportunity to organize important personal documents, determine how they should be stored, and how long they need to be kept.

Keep: Vital documents

Vital records are documents issued by the government that prove you exist and indicate your status. These documents include birth certificates, marriage licences, divorce decrees, death certificates, adoption certificates, citizenship and immigration papers, military enrollment and discharge papers, criminal records and pardons, passports, and social security number.

Keep: Legal documents

Legal documents explain types of contractual agreements between you and someone else or grant specific rights for someone to act on your behalf. These types of documents include wills, powers of attorney, living wills, custody agreements, and spousal support agreements. They also include deeds or land titles, patents, affidavits, and articles of incorporation for a business.

It is important to keep vital records as long as you are alive. Certain legal documents can be destroyed when superseded.

Both vital records and legal documents should be stored in a safe and secure location such as a safety deposit box or a fireproof safe. You should also keep a scanned copy encrypted on a secure cloud drive in case the documents are lost, damaged, or stolen.

Keep: Financial documents

Financial documents are a formal record of your financial activities. These include your income taxes, bank account and investment statements, stocks and bonds certificates, loan contracts, utilities, and all other types of bills. This type of information should be kept secure in a filing cabinet, although you may wish to keep some documents such as stocks and bonds certificates in a safety deposit box or fireproof safe.

The required length of time to keep financial documents depends on the country in which you live (different countries have different taxation laws), the state or province within that country, the type of document, as well as your particular financial situation. For example, if you are claiming a portion of your home electric bill as part of your business, you may be required to keep your electric bills for as long as required by income tax legislation for your business. If you don’t have a home business, you may simply wish to scan a copy of it and shred it immediately or even receive the bill electronically and save it to a folder on your computer. It is very important that you verify with your accountant, tax attorney, and/or financial advisor about document retention for your specific situation.

Keep: Licences and Insurance

The licence and insurance category includes licences such as driving, flying, and boating, and all types of insurance (life, home, auto). Generally, these documents can be kept until superseded or until they expire or are cancelled.

Insurance companies often provide discounts if you can prove you have been continually insured for an extended period of time and have minimal claims. If you are changing insurance companies, perhaps because you will be moving house soon, contact your current insurance company and ask them to provide a letter showing your customer status. Insurance discounts can be offered to drivers who have clean driving records, so before you move, contact your state/province and request a driving history. Keep the insurance letters and driving history records for as long as you hold insurance and a drivers’ licence.

Keep: Health records

For most people, their family doctor keeps a record of their health information. However, you may wish to keep your own details, such as family history of chronic diseases and conditions, a list of your own vaccinations and immunizations, surgeries and procedures, and any allergies, adverse drug reactions, as well as a copy of your dental records. If you travel often, you may wish to store this information securely on your smartphone or in the cloud so you have access to it whenever you need it. Paper records can be stored in a filing cabinet.

TIP: When you visit a specialist, get one of their business cards and write the date and the name of the tests/procedures you had on the back of the card. Keep the card in your medical file. If you move to a new city, you will have the contact details of the clinic and can easily have the records shipped to your new doctor.

Keep: Education and employment records

Education and employment documents include transcripts, diplomas, certificates, performance reviews, letters of recommendation, and commendations. These should be kept as long as you are eligible for employment (see “Organizing your employment history“). You may not need your grade school report cards once you graduate from university, but they might be something you wish to share with your own children.

Keep: Religious documents

Religious records, such as baptismal certificates, may form an important part of your family history. They may also be required as proof of your faith should you wish to enroll in a faith-based educational institution or get married in a particular church. Keep these records in a filing cabinet.

One last word

After you’ve passed away, the executor of your estate and/or lawyer may need some of the documents described above, so ensure that this person or people know where and how to access them. If you are the executor to someone’s estate, ask the lawyer and tax accountant how long you need to keep this paperwork after a death and closing of the estate and ensure they are kept safe during the retention period.

What’s giving you the most trouble right now?

I’ve been writing for Unclutterer for more than three years now. In that time, I’ve covered many aspects of leading a more organized, productive life, both at home and professionally. Often times, I’ll base an article on an experience or question I’ve had. Today, I want to turn that around.

Today I’m asking you: What is giving you the most trouble right now? What’s the aspect of organization or productivity that’s being a pain for you right now? Perhaps the thought of spring cleaning makes you wish we could just skip ahead to October. Maybe the kids’ bedrooms are a constant source of frustration. Maybe your digital photos are “scattered” everywhere, as it were.

Whatever your current sticking point is, describe it in the comments. I want to address your concerns directly in my upcoming posts. Spring is here, a new year is underway, the birds are chirping, and it’s a time for renewal. Fill the comments below with what’s bugging you and we’ll work it all out together, right here at Unclutterer.

Reduce visual clutter

Even when you have a place for everything in your home and everything is in its place, you still might feel like your home (or part of it) continues to appear cluttered. The article “Measuring visual clutter” in the Journal of Vision explains how this is possible and ways you can reduce visual clutter in your already tidy spaces.

How to reduce visual clutter

Create one focal point in each room. When you walk into a room, your eye should be instantly drawn to one object/area in the space and that object/area should be where you want attention to be drawn. In the bedroom, the focal point is most likely the bed. The table is most likely be the focal point in a dining room.

Keep the floor clear. Obviously, keep stray objects from impeding traffic patterns throughout a room. Also, remove small area rugs and replace them with one larger one, which will make the room/area feel more open because the eye sees a large unbroken space. (In other words, don’t have four area rugs in your television watching space, but one large rug under the couch, chair, media center, and coffee table.)

Avoid having too many conflicting patterns in the same room. Patterns draw attention and if there are numerous patterns, it’s difficult to visually process all of them. For instance, if you have patterned wallpaper, do not have a different pattern on your curtains and another on the carpet and yet another on every cushion on your couch.

Display only small groups of collections. If you have a collection of items, keep what is on display small in number. Either keep the collection small or only display a portion of it each season (and be diligent about switching it out, properly storing what isn’t on display, etc.). This will allow individual objects to stand out because they’re not hidden amongst other pieces. Some interior decorators suggest opting for larger, single pieces because decorative accents that are smaller than a cantaloupe can make a room look cluttered.

If for display purposes only, organize books by decorative elements. It is much easier for the eye to look at straight lines and blocks of colour than zigzag lines and bits of colour here and there. At Unclutterer, we don’t recommend people in small spaces store physical books for purely decorative purposes, but if your home is large and you can properly care for a book collection, size and color organizing will create less visual clutter in your space.

Make labels extremely legible. When making labels to identify the contents of bins or binders, use one, easy-to-read typeface. (Such as: Helvetica, size 20, regular, all caps.) Ensure the labels are the same size and shape and aligned at the same height on the bin or binder. The same rule should apply to labels on file folders in your filing cabinet.

Accidents in Uncluttering

A few years ago, Unclutterer’s editor-in-chief Erin Doland described her regret at accidentally disposing of vital documents when uncluttering. While we would all like to have instant clutter-free lives, it is important to take your time to properly sort items before you dispose or donate them. When uncluttering and organizing, think of the process as more like a marathon than a sprint. The following are a few tips to help you avoid accidents when you’re uncluttering.

Take your time and examine every item before disposing it. Often money is forgotten in old purses and coat pockets or between the pages of a Bible. Sometimes expensive jewellery can be mixed in with costume jewellery. Occasionally, a toddler will have a hidden cache of useful items between the sofa cushions or tossed valuables in with Lego bricks. People with dementia or mental health issues may hide money, expensive items, or important documents in places that may not seem logical, such as inside mattresses. Last month, a thrift shop in Nova Scotia turned over to police thousands of dollars in cash that they found in donated curtains.

When organizing paperwork, you do not need to read every scrap of paper, but it is important to scan documents to determine their significance. Tax accountants and lawyers can provide important information regarding which documents are important to keep for legal and tax purposes. Obtaining advice from these professionals is especially important if you are helping someone unclutter whose personal business you’re not familiar with, such as aging family members.

Consult with family members and friends about sentimental items, documents, and photographs. You might feel that an object has very little value, but it may hold powerful memories for another family member. If your family and friends live far away, it might be difficult for them to stop by the house to view items. Consider setting up a website or a Facebook group to share photos and descriptions of items you wish to pass along to family and friends.

When uncluttering, clearly separate the garbage from the donations. Use only black or dark green bags for trash and transparent bags or cardboard boxes for donations. If different bags or boxes are going to different charities, clearly label them on both sides of the bag or box. Astronaut Chris Hadfield had intended that a box of memorabilia from his time in space be donated to a science centre but last week his flight suit was found for sale at a Toronto thrift shop due to a mix up with donation boxes during a move.

Get an expert opinion before you dispose or donate items with which you are not familiar. You may be able to determine the approximate value of items by looking online at sites like eBay or specialized sites for specific collectibles. You may not find a comic book that will pay your mortgage but you may be able to earn a few extra dollars. If you don’t even know what the items are, check out our tips on how to deal with UFOs (unidentified found objects) before you dispose of them.

Have you ever found an expensive item stashed in a strange place while uncluttering? Have you accidentally donated or disposed of something you wish you hadn’t? Help fellow unclutterers by sharing your stories in the comments section.

Three organizing tips from recent news

As I read the news for the past couple weeks, I noticed a number of stories that touched on organizing themes. The following subjects caught my eye:

Handling Craigslist exchanges

Would you like to sell some things on Craigslist, but finding a safe place to do the exchange of money and stuff has you concerned? Lily Hay Newman wrote an article for Slate about cities where police stations are offering their lobbies as those safe places.

Saving information before it disappears from the Internet

Many of us are keeping less paper than we used to because the information we want is available online. In some cases, we expect it might disappear and we’re fine with that. We know that stores don’t stock the same products forever, for example.

But what if you find something such as a particularly poignant personal essay that you want to keep for future reference? As Carter Maness wrote:

We assume everything we publish online will be preserved. But websites that pay for writing are businesses. They get sold, forgotten and broken. Eventually, someone flips the switch and pulls it all down.

Maness wrote from the perspective of authors whose work is no longer available to show to editors who may want to hire them. But for those of us who are the readers, it’s a good reminder that we can’t assume that creating a bookmark or favorite will ensure we can retrieve a precious bit of writing. Besides the commercial websites that Maness mentions, there are personal websites and blogs that the owners decide to discontinue (or which get taken down after a death).

You may be able to find a missing article through the Internet Archive’s Wayback Machine, but there’s no certainty about that. Therefore, you may want to keep selected articles in digital form on your own devices by saving them to Evernote, by printing them to PDFs, by saving them as webarchive files (if you use the Safari browser), etc.

Preparing for your digital afterlife

Dave has written before about estate planning for your digital assets, but there’s a new twist. As Rachel Emma Silverman reported in The Wall Street Journal:

A controversial new state law is making it easier for estate executors to access digital data — such as email, photos and social-media postings — after the account holder dies.

Many Internet companies strictly limit access to their customers’ accounts to the account holder, in accordance, they say, with federal privacy law. …

But under a Delaware law passed last summer, executors can now access online accounts without a court order, unless the deceased has instructed otherwise. Similar legislation is under consideration in several other states.

Silverman went on to explain why this may also matter to people in the U.S. who don’t live in Delaware. Her article may inspire you to ensure your own estate-planning documents clearly state your wishes when it comes to accessing your digital files. Consult with your personal estate attorney to get guidance regarding your particular situation.

How to start organizing by setting yourself up for success

According to Statistics Brain, “Getting Organized” is the second most popular New Year’s resolution. If you’ve decided to be better organized in 2015, the following are tips that may help you accomplish your goal.

Check with your municipality to see what types of items they recycle. If your municipality offers special collection dates for pick up of large items, electronics, or household hazardous waste, mark these dates in your calendar. Also, schedule an hour or so the day prior to the special collection date to go through your home and collect all of the items designated for disposal. Place them at the curb or load them into your car to make disposal easy. Knowing when these special dates are makes uncluttering even easier.

Set up a disposal station (i.e. garbage and recycling bins) in the room that you are uncluttering. The work will go much faster if you do not have to walk through the house with each piece of rubbish. If your municipality requires you to separate paper from plastics and metals for recycling, set up two bins in the room, clearly labeling each one. The bins do not have to be fancy, a simple trash bag or a cardboard box will do. The important thing is making it easy to toss the trash.

As mentioned by fellow Unclutterer, Jeri Dansky, check local organizations to see what items they accept for donations. You can set up a central location in the house and have a separate bin for each group that accepts donations or you can set up one bin in each room for items that are destined for donations. Again, the bins do not have to be fancy, a cardboard box will do. The important thing is making it easy to clear the unwanted and unused objects from the room.

Set up a UFO (unidentified found objects) box to keep the items in one place until all family members have had a chance to confirm that the objects can be disposed or donated.

Start uncluttering the easy stuff first — the things you already know you wish to purge. You will see results immediately and it will provide positive encouragement to keep working away until the job is done. Two pasts Unclutterer posts, Things you probably have duplicates of that you can donate and Duplicates that you can donate or trash will help you identify the items easiest to unclutter.

Eliminate unwanted email subscriptions

One of the things I love to do in January is to unsubscribe from unwanted email lists, newsletters, digital sales fliers, and so on. After spending 11 months ignoring them whenever they show up, it’s time to get rid of them entirely. In this post I’ll explain a few ways to purge electronic mail lists from your email inbox, from one-at-a-time to bulk action.

It’s my fault for subscribing in the first place, of course. Often when I do, my intentions are good. I’ll find a new site or service that I’m interested in and think, “Yes, I do want to keep up to date with this company’s stuff.” Once I’ve done that a dozen times, I’m in trouble. Digital clutter is just as insidious as its real-world counterpart, so it’s time to make a change.

Identify likely candidates

I’m not opposed to email subscriptions. There are many that are quite useful (like the Unclutterer email subscriptions, obviously). Therefore, the first step in this process is to identify the ones you’ll get rid of in your purge versus the ones you wish to keep. I do this via a week of mindful email reading. Each day, I’ll make a mental note of the subscriptions I simply delete without reading. If you like, create a folder for these, mark them with a flag or otherwise tag them for future reference. When I did it, I just wrote a list on a piece of paper.

Let the culling begin!

There are a few ways to unsubscribe from unwanted email. If you’ve only got a few to jettison, you could go the manual route. If you look closely in the footer of the email you receive, you’ll see something along the lines of “click to unsubscribe” or simply “unsubscribe.” You might have to look closely, as it’s sometimes hard to find. The message’s sender wants to keep your attention, after all. Clicking this link will bring you to a webpage that likely has further instructions. Many will unsubscribe you then and there, while others will have you jump through additional hoops. It’s kind of a hassle, but worth it when the result is less junk mail. Of course, this method is too time-consuming if you’ve got a long list of unwanted subscriptions. In that case, consider one of the following:

Unroll.me. Not only does Unroll.me help you kill unwanted subscriptions, it makes the keepers more manageable by presenting them in a single, daily digest email. You can even roll things like messages from Facebook, Twitter, and YouTube into that single message. Tidy!

Mailstrom. This is another service that lets you cull hundreds or thousands of messages at once and send them all to the big, virtual trash bin in the sky, while keeping the messages you want to see intact. Plus, it works with the email solution you’re probably already using, as it’s compatible with Gmail, Google Apps Email, Outlook, Apple, Aol, and Exchange IMAP.

A tip for Gmail users. If you’re using Gmail, take a close look at the top of a message. You’ll likely see an “Unsubscribe” link. Google has made this a uniform location for this link, which is great, as it saves you from scouring a message’s footer for the hard-to-find default link.

Unlistr. Finally, this is a service that does the dirty work for you. Simply identify the email senders you don’t want to hear from anymore, and Unlistr does the rest, unsubscribing for you. Thanks, Jeeves!

Holly jolly clutter

While it’s such a fantastic privilege to be able to share gifts with friends and family this time of year, this privilege often comes with the side-effect of discovering clutter in your home. I’ve found several options for dealing with holiday clutter, some of which come from Unclutterer readers, and I’d like to share them with you.

Way back in 2007, we suggested you use the “one for one” rule. That is to say, if you receive a coffee maker, get rid of the old one. Love that new pair of jeans? Eliminate an existing tattered pair. For many items this rule is a good one to follow, but it’s not always practical. For instance, you can’t swap out consumables, like one-of-a-kind homemade items or cards.

Speaking of cards, readers Jan and Kate have shared some awesome suggestions for processing greeting cards. Jan cuts the front of cards off and reuses the colorful cover as a post card. Kate massacres (her word) the cards to use their images as gift tags. Those are both good ideas.

While you’re at it, this is also a good time to do a general purge of the items and decorations you typically only see once a year. If something is worn beyond repair or no longer working correctly, get rid of it. Decorations that are faded or looking a little long in the tooth should go, too. Resist the urge to just pack them away and get them out of sight until next year. And, if you have ornaments or decorations that need to be repaired, do that work now so you can enjoy the items this season.

If there are any items you didn’t unpack this year and left in the holiday decorations box, it might be a sign that it’s time to get rid of those things. Items you simply don’t like any longer can always be donated to charities and organizations that decorate for the holidays. You’ll enjoy freeing up some space and the eventual recipients will have the benefit of your generosity.

Gift giving is a tricky business and you may receive some items you appreciate but aren’t interested in keeping. If you’re thinking of re-gifting the item, check out Clementine Daily’s interview “Regifting: Yay or Nay?” with a modern manners and etiquette expert Diane Gottsman. She provides tips for doing this in such a way as to be considerate to everyone involved.

I’m sure several of you also have inventive and effective ways to manage holiday clutter. So, share your favorites with everyone in the comments below. How do you deal with the holly jolly clutter?

Book review: The Life-Changing Magic of Tidying Up

At first glance, I felt that The Life-Changing Magic of Tidying Up: The Japanese art of decluttering and organizing was like many of the other organizing books that I have read. The author describes the KonMari method of organizing, which is pretty similar to the S.P.A.C.E. method described in the 1998 book Organizing from the Inside Out by Julie Morgenstern:

  • Sort: Gather all items from one category together (e.g. clothes)
  • Purge: Discard items no longer needed.
  • Assign: Designate a storage place for all items
  • Containerize: Find suitable containers to hold the items
  • Equalize: Consistently return items to their assigned homes every day.

However, Kondo’s approach to the process is more graceful and she describes a deep respect for all items. During the purge process she tells readers not to focus on what to purge, but instead she tells them to focus on what they want to keep. “In this manner you will take the time to cherish the things that you love.”

Kondo believes in making the decision easier on yourself by asking the question, “Does this spark joy?” She instructs her clients to take each item in their hands and note their body’s reaction. She asks, “Are you happy when you hold a piece of clothing that is not comfortable or does not fit? Are you happy to hold a book that does not touch your heart?” If the answer is no, the item should be discarded.

Kondo recommends that clients declutter in the following order:

  • Clothing
  • Books
  • Papers
  • Miscellaneous
  • Mementos (including photos)

In her experience she has found that most people can make decisions easily about clothing (Does it fit?) which will strengthen their decision-making skills for the following, sometimes more difficult, categories. By the time the client is ready to sort through mementos, he/she will have a stronger understanding of the tidying process and be much less stressed when making decisions.

I found Kondo’s suggestions for discarding items helpful. She says to think of the lesson that the object taught you while you owned it. For example, the sweater you bought that was on sale but wasn’t quite your colour, taught you what was not your style. The sweater has served its purpose. It should be thanked for its service and be sent on its way to serve a purpose for someone else. If the item is to be disposed, it should be done in a way that honours the item.

Organizing paperwork is difficult for many people so the KonMari method classifies papers into three categories: papers currently in use, papers that need to be kept for a limited period, and those that need to be kept indefinitely. She states that papers that do not fall into one of these categories can be disposed. Sentimental items that happen to be made of paper (e.g. wedding invitations, love letters) should be classified as mementos and organized within that category.

Kondo provides recommendations as to which documents should be discarded. I would caution all readers to examine their personal situations and, if necessary, discuss with their legal and financial advisors prior to making decisions because laws and regulations between jurisdictions can vary greatly.

While the general methodology of the KonMari method of “tidying” is very much the same as many North American books about organizing, I found the Japanese way of framing our relationships with our possessions quite interesting. If you have had trouble parting with items you know you should really discard, The Life-Changing Magic of Tidying Up: The Japanese art of decluttering and organizing may provide a new perspective that will help get you started.