Getting motivated to unclutter and organize

Starting and completing an organizing project can be hard — it takes time and continued focus on your goals. Some people get motivated when their frustrations become overwhelming. They are tired of not being able to find things, of feeling embarrassed by their homes, etc.

Sometimes people find their motivation in something they’ve read. Although organizers often find a collection of unused organizing books on people’s bookshelves, sometimes reading just the right book (Erin’s latest book, Marie Kondo’s book, etc.) at the right time can provide the inspiration needed.

Other people get motivated by images of organized spaces they see in magazines or on Pinterest. While these photos are often unrealistic — I’ve never met anyone whose home looks as picture-perfect as those shown in magazines — they can still inspire some people to imagine what their homes might look like and start taking steps in that direction.

For other people, the best way to stay motivated is to have a deadline. That can be a self-imposed deadline or one that comes from others: the IRS, family members, etc. I’ve seen people who had talked about getting organized for years, with no success, who became successful once they had deadlines they had to meet.

The following are some deadlines I’ve seen work for people:

  • I’m going to adopt, and the agency is coming to do a home visit.
  • My parents are coming to visit, and I want my home to look good when they get here.
  • I need to file my tax returns, so I have to get my papers organized.
  • My boss gave me a month to get more organized.
  • I’m replacing my broken garage door in a few weeks, and I have to clear out my packed garage before then.
  • I’m moving in a month, and I can’t take everything with me.
  • I’m going to be getting a roommate, so I need to unclutter the room she will be renting from me.
  • I’ve made an appointment for next month with someone who may want to buy some of my stuff.
  • I’ve told the storage facility that I plan to give up one of my three units next month.
  • I committed to my therapist/coach that I’d get going on this project before our next visit.
  • I want to participate in our neighborhood garage sale.
  • I promised my sister-in-law that I would send her the clothes my kids have outgrown, because they’ll be just the right sizes for her kids.

Note that if you are setting your own deadline, you can make sure it’s a realistic one for you. If you have multiple storage lockers, you can set a deadline for clearing out one of them at a time. You can set deadlines that are a month out, not next week.

And finally, many people are motivated by seeing progress. If you can find something that motivates you to begin the uncluttering and organizing process, you may find it easier to stay motivated to continue.

What you might want to store in your car’s glove compartment

Your car’s glove compartment, also called the glove box or “glovie,” was initially invented to store the driver’s gloves, as you’ve probably guessed. Years ago, when cars were new and open to the air, drivers wore gloves to keep their hands clean and to prevent them from going numb with cold.

Today most people don’t wear driving gloves and those compartments have evolved to include locks, internal lights, and special compartments for things like manuals and pens. Fancier models are even temperature controlled. One thing they all have in common is the tendency to collect junk, like hair bands, receipts, ketchup packets, and used Starbucks gift cards. These spaces are useful storage compartments, though, so if you use them what would be efficient to have in your glove compartment?

Crucial items

The most obvious answer is proof of auto insurance and your current registration. Protect these crucial documents by keeping them in a protective plastic sleeve. Not only will they be safe from the ketchup, they’ll be easy to find.

Also important is a list of crucial medication family members are taking. If you’re ever in a situation when you can’t convey this information to rescue workers, it’ll be important to have this stored somewhere. While you’re at it, you can store medical information on your phone, too.

Your owner’s manual and schedule of regular maintenance should also be in this space. Many people buy a car, acknowledge the manual’s existence, and then ignore it for the rest of their car’s life. However, when you want to reset the clock, connect a Bluetooth phone or figure out what that weird light means, you’ll be glad you have it. I also tick off when I get my scheduled maintenance done, so that there’s no question at the garage.

Less-crucial items

A pen and a pocket-sized notebook in the glove compartment can often come in handy. I also store a small pocket knife in the glove box. It’s great for opening packages at the post office and quick-fixes like tightening a screw or popping open your car’s fuse panel.

A small flashlight is also a good idea of something to store if you have the space in your glove box. The Coast HP1 Focusing 190 Lumen LED Flashlight is hands-down my favorite portable flashlight. It’s small, durable, water resistant, and produces a bright light with no dark spots.

I also keep some travel wet wipes in the car’s glove box. The first time you spill gas on your hands while filling up your tank, you’ll be very glad they’re there.

Finally, if you really want to keep things like hair bands or fast food napkins in your glove box, find an organized way to do so. A small zip-top bag or plastic container can keep these items from cluttering up the space.

Toss the junk and keep only useful items in your glove box for happy motoring.

Avoiding uncluttering regrets

Are you afraid that if you get rid of something you’ll find a use for it the next day? Douglas Adams and John Lloyd created a word that relates to this:

Nottage is the collective name for things which you find a use for immediately after you’ve thrown them away.

For instance, your greenhouse has been cluttered up for years with a huge piece of cardboard and great fronds of gardening string. You at last decide to clear all this stuff out, and you burn it. Within twenty-four hours you will urgently need to wrap a large parcel, and suddenly remember that luckily in your greenhouse there is some cardb…

But in reality, with all the clients I’ve worked with, I’ve never seen this happen. What sometimes happens is more like Josh Barro’s experience, which he wrote about on Twitter:

About a year after adopting Marie Kondo’s advice about throwing things away, today’s the first time I’m annoyed I don’t have something.

Of course, Kondo says if you discover you really do need something you threw out, you can buy another. So I ordered it from Amazon.

(It’s a book that’s not very interesting but is suddenly relevant for a story I’m working on.)

The following are some specific strategies you can use to ensure you don’t wind up with unclutterer’s remorse:

Treat easily replaceable items differently than others

Barro could easily replace the book he discarded. If I ever regret getting rid of my kitchen thermometer, I could easily get another one, inexpensively. I could even just borrow one from someone, if I had a one-time need.

But other items are less easily replaced. They may be handmade items, sentimental items from long ago, or expensive items where a replacement doesn’t easily fit into your budget. For these items, you’ll want to be more thoughtful about your discards. Be sure you’re making your decision when you’re at your best, not when you’ve been making a lot of other decisions and may be hitting decision fatigue. With sentimental items, you may want to take a photo of them before letting them go.

Respect your emotions

If the thought of getting rid of something brings you to tears, you probably aren’t ready to get rid of it, even if your logical side says to let it go.

Consider uncluttering in phases

Although Marie Kondo will tell you to do all your uncluttering in a single pass (all the books, all the clothes, etc.), you may find it’s easier to unclutter the easy, obvious things first: clothes that itch or never did fit quite right, for example. Then after you’ve built up your uncluttering muscles, and you’ve had time to appreciate the benefits of that first pass, you can go and do a second pass — tackling the things that you weren’t ready to deal with the first time through.

What does it mean to be organized?

I’ve read many good definitions of what “organized” looks like, but I recently came across one from organizer Matt Baier, which read in part:

My definition of organizing is “taking the less important stuff out of the way, so that you can get to the most important stuff.”

To me, organizing isn’t effective, if there isn’t a process of prioritization. … Furthermore, I believe subtraction always has to be part of the process. By saying “out of the way,” I don’t mean just discard and donate, but also sell, store, and archive. You can still keep things, but when you free up the most space for just the most important items, it is easiest to STAY organized. Of course, taking the less important things out of the way, must be done in such a way, that you can always TRUST that you can find what you want, when you want it, in storage and archives too.

This definition really resonated with me because of my own situation this past month. I had hip replacement surgery, and I knew I’d have a lot of movement restrictions when I came home. So I really needed to put this definition of organizing into practice.

Since I wouldn’t be able to bend down very far, I needed to prioritize what sat on my counters, within easy reach. So down came the food processor, since cooking just wasn’t going to happen for a while, and up came the paper plates for serving the Chinese food I could get delivered. In the closet that serves as my pantry, down came the staples for cooking (tomato sauce and such) and up came things like the bran cereal.

Because of my movement limitations, I wound up working with a home services agency to get someone to come in weekly to do light housekeeping and laundry, and to run errands for me. Fortunately, my garage storage is organized, so I was able to tell her just where to find things like a new toothbrush.

And yes, there was definitely some subtraction. One example: I knew I needed to find a place to stash the Bosu balance trainer which took up valuable floor space I would need when using a walker. I certainly wouldn’t be using the Bosu for a while! But then it dawned on me that this was a piece of equipment I probably wouldn’t want to use at all in the future (for fear of losing my balance and coming down in a way that damaged my new hip) and I gave it away on freecycle.

The prioritization process also applied to my to-do list. I considered what things had to be done pre-surgery and was comfortable deferring everything else.

Of course, Matt’s advice about prioritization works for everyday situations, too. There were many things I didn’t need to change, because my prior organizing efforts meant the most important things were already identified and readily accessible. But one side benefit of preparing for surgery was taking some time to re-evaluate what was important, and making some changes that will benefit me even after I’m fully recovered from the surgery.

Organizing the end of the school year

June is upon us and if your kids (or you) aren’t already out of school then the last days of school are right around the corner. It’s time to say goodbye to homework and celebrate an end to the 2015-16 school year.

With a little prep you can wrap up the school year with a tidy bow and prepare for next year now. Imagine staring the summer knowing that some of the work for back-to-school 2016-17 is already sorted. The following will help you get started.

End of the school year

I’m all about avoiding clutter, so identify what we won’t need over the summer and put it away — now. The items on this list will depend on the age of your student(s).

Young kids:

If your student attends a school that requires a uniform, make sure it’s properly stored away for the summer. (Be sure to properly store off-season clothes.) Before you store it away, however, consider if your kid will likely wear that size next fall. Will it fit in September or will the uniform requirements change when the kid goes back? If it’s not going to work, see if your school accepts donations of gently used uniforms or uniform components (vest, skirt, etc.).

I don’t know about you, but I often find myself bemoaning the fact that I’ve got to buy a new batch of pencils, erasers, sharpeners, and so on each year. Chances are there are some good, perfectly useable options in Jr.’s bag. Set them aside for the “First Day Back Box,” which I’ll explain in a bit. They’ll be easy to find and save you a few bucks.

It’s also a good time to sort through the bin of artwork and papers from the year and only store the best of the best items. Everything else can be photographed and some can be shipped off to grandma or an aunt or someone who would love to have one of your kid’s creations.

Older kids:

For high school students and college kids, the list is certainly different. Sort through papers and materials and get rid of anything that won’t be reused or needed in the next school year.

College students may find some textbooks invading their spaces. If the textbook is one you’ll need in the future for reference material, find a convenient but out-of-the-way location for it. If you’ll never have use for that Art History book again, sell it back to the bookstore or an online retailer (if you haven’t already).

Special topic: Bags

School bags can be used all year. A backpack, for instance, can follow a younger student to camp or family outings, like hikes. For older students, a shoulder bag could be useful at a summer job. Store these, however, if you don’t foresee a need.

Teachers

Let’s not forget the teachers when it comes to end-of-school! You folks work hard all year and now that those 180 long days are gone, it’s time to enjoy the summer sun. First, get organized from the year and prep for September.

Teacher gifts:

It’s always heartwarming to receive gifts from students and families you served over the last several months. If you’re a veteran teacher, however, they tend to accumulate. Have a plan for where these gifts are going to go if you choose to keep them. I know one teacher who uses a bit of hot glue and some wire to turn smaller gifts into tree ornaments. Her “teacher tree” is quite the sight each year. Others can be re-gifted (be honest, it happens). Just don’t let them take over your space.

Purge:

For some reason, teaching generates huge libraries of stuff, some of which never gets used. That draw of toilet paper tubes from the late ’90s? It might be time for them to go. Have a good, honest go-round in your classroom and ditch, donate, or hand-off to another teacher anything you probably won’t use.

Take a photo:

It’s likely that the custodial staff will give your classroom a good cleaning over the summer. You might return to find the furniture neatly stacked in the center of the room in September. Today, take a photo that shows how your room — each area — is set up. That way, you’ll have a reliable reference when you’re setting back up. Speaking of….

The “First Day Back Box”

This is a clearly-labeled, accessible box that will be the first thing you open when you’re getting ready for school to resume in the fall, be you a teacher or a student (any grade level).

Fill it with the most essential items that you’ll need for the start of school next year. That might include scissors, a stapler, paper clips, pen and paper, or thumbtacks. Maybe you’ll need some cash for a week of lunches, or pocket-sized tissues.

High school students might add a USB flash drive or binders. Perhaps a college student will need an ID or course catalog. In any case, take the time before hitting the beach to think of the must-have items that will make your first day a breeze, collect them all, and create your (labeled) First Day Back Box. Finally, keep the box accessible as you will likely get a list of items necessary for the next school year during the summer, and you can easily add those items to the box.

With a little forethought and elbow grease, you’ll have organized you stuff from the current school year and prepped for the fall.

Organizing with an ADHD mind

Today we welcome guest post author Ryan McRae, who is the founder of the website TheADHDnerd (a blog dedicated to helping people with ADHD be more productive). If you’re interested in learning more, he has a free book for download, Conquering Your Calendar and Getting More Done.

I’ve had ADHD all of my life and I never had the natural ability to organize; I distinctly remember my third grade teacher dumping my desk out when I couldn’t find something. I remember misplacing my wallet constantly and having clutter surrounding me most of my days.

The amount of time I have wasted letting my ADHD run my organizational life could have earned me a Ph.D.

No more. The following are the strategies I use to get my ADHD to cooperate with my need to have my life in order.

Pick your battles

If you are looking to clean your house, your ADHD mind will quickly attempt to deter you from this enormous project. You have to break it down into manageable pieces and if your ADHD still pressures you to catch up on your Netflix queue, break it down into smaller bits and pieces.

Instead of “cleaning the bathroom” decide to simply tidy up the sink and throw out old, empty containers. Once you do that, you’ll find one more task to do and then do that. Set that strategy on “repeat” and you’ll find you cleaned the entire place without firing up “Unbreakable Kimmy Schmidt.”

Double duty

One task I absolutely detest doing is laundry. The entire spectrum of the task from loading the washer to putting away the folded t-shirts puts me into a fit.

So what I do is put on a movie I’ve seen before or a podcast and listen to it while I do this abhorrent task. If there is ever a Kickstarter project that eliminates this task, I’ll put a lot of money behind it.

If you can couple something you love with something you don’t quite enjoy, you’ll be much better off. As Mary Poppins said, “A little This American Life makes the laundry get put away…”

Develop routines

When I used to get home from work, I’d change out of my work clothes, flop down on the couch, and think about what dinner was going to be. Many times I didn’t get up from the couch. I noticed that the next day I couldn’t remember what I did with my keys and where my shoes were. My mornings didn’t start off great and left me no time for coffee. And who has two thumbs and loves coffee? This guy.

So I had to develop a routine that I would launch into as soon as I went home so I knew where my stuff was as well as leave me room for my beloved nectar, my best friend, coffee.

When I get home now, I simply do the following:

  • Grab the mail and go through it and only take in the house what I need to process. Throw out the rest.
  • Empty my pockets in the container by my front door immediately.
  • Change out of work shirt and evaluate if it can be worn again: hamper or hang it.
  • Wash hands
  • Fix Dinner

I do this every time. This way I know where everything goes and I don’t have to sweat getting my evening going. I’ve built a great morning routine and before-bed routine as well. This minimizes my stress and headaches searching and wondering what I’m doing next.

Maintenance day

I stole this idea from Chris Bailey in The Productivity Project. Having one day, a maintenance day, to do all of your low energy tasks is much wiser than alternating between something that takes a lot of time (cleaning out the garage) and then trying to do something simple (dusting the living room). Batch all of your simple tasks together.

He calls these “low-return” tasks. Instead of doing them throughout the week, depleting some willpower throughout the week, just knock them out all in one day.

For example:

  • Grocery shopping
  • Clean house and office
  • Do laundry
  • Water plants
  • Clear out the inboxes

Since my Thursday is my maintenance day, I will get up early, and attempt to get all these little tasks done before 1:00 p.m. It’s my own personal competition — this way they are cleared out for the week and I can set my mind on other larger projects.

Simplify

ADHD can trick me into being collectors of all kinds of things. My weakness is t-shirts. My t-shirt collection grows due to sales and convention swag every year. I can’t get enough t-shirts.

It becomes a storage issue quite quickly. So I have my own personal Hunger Games when it comes to my t-shirts. Once I can’t fit the folded shirts in the drawer, it’s elimination time.

I use my ADHD to quickly assess which t-shirts will remain and which will be donated to the local thrift store. I simply sort them and if they don’t grab my attention, they must go. If I try it on and it’s a bit of a stretch, it is soon eliminated.

Scan, store, or shred

Paperwork can grow like this overwhelming kudzu, filling the desk and creeping into every bare surface in the house. When it comes to paperwork, there are only three choices.

Paperwork I know that I need in a moment’s notice, I’ll scan using my smartphone. I save everything on Evernote and make sure it’s secure. Examples of what I scan are: travel itineraries, passport information, and my car insurance card.

When I need to store something larger, I have a file folder system — this is for manuals, workbooks, etc.

Otherwise, I shred it and don’t look back.

Avoiding the clutter of free stuff

When you stay at a hotel, you’ll usually be provided with toiletries that are free for you to take along: shampoo, shower gel, hand lotion, etc. However, some people seem to feel compelled to take these at every hotel they visit, and they wind up with huge unused stashes at home.

It makes sense to take the toiletries under specific circumstances:

  • You didn’t open them, and there’s a charity you support that needs such things. And you’ll be able to drop off donations in the near future.
  • You used them, and you really like them. You want to use the remainder and maybe order more — or just enjoy an extra bit of luxury. I rarely take hotel toiletries, but this happened to me on my last stay.
  • You used them, and they were just okay, but there’s enough left that you hate to see the partially used bottles go to waste. You’ll take them home and use them yourself or you’ll give them away using Freecycle or some other organization that accepts open bottles.

That last one can be problematic — will you really use those toiletries or pass them along? Or will they just sit in a cupboard for years? If you already have a collection of such bottles, it’s a good sign that perhaps you should just leave these new ones behind.

Other things you might take if you will use them (or donate them) include sewing kits, note pads, and pens. But this advice from Mikey Rox on Money Crashers seemed odd to me:

While I don’t personally need to shine my shoes, I can still use that small shoeshine kit as a stocking stuffer or to add to a grown-up Easter basket.

I don’t know anyone who would want to get a hotel’s shoeshine kit in a Christmas stocking — but if you do, and you have a place in your home to accumulate stocking stuffers, then taking the kit might make sense. It certainly fits within the list of consumables that hotels expect you to use or take.

If you happen to take long-haul flights or fly in business or first class, you may get an amenity kit with toothpaste, a toothbrush, eyeshades, etc. If you get this on an outbound flight and don’t want to haul unwanted amenities around for the rest of your trip, you might decline to take the kit so things don’t go to waste. But if you want just some of the amenities, there’s often no great option — you either toss the things you don’t want or you let them clutter up your bags until you get home to donate the items you won’t use.

If you do decide you want the hotel toiletries, remember to take time to ensure they won’t leak during the rest of your trip and cause a huge mess. It would be a shame to have a freebie ruin something like your luggage, your clothes, or your electronics.

Book Reviews: Five new releases on simple living and productivity

Five really terrific books have been published in the past few weeks that might be of interest to our readers:

Born for This: How to Find the Work You Were Meant to Do
by Chris Guillebeau

Living an uncluttered life isn’t always about stuff. It’s also about clearing clutter from aspects of your life that keep you from doing what you would rather be doing. Chris’ book is perfect for anyone looking to unclutter a bad job or career from your life to do exactly what you should be doing. This isn’t a “dream big” book that leaves you inspired but without steps and tools to achieve what you want. This book is full of every tool you will need to make your job and/or career change happen. If you’re a regular reader of this site, you know that I’m a bit of a fangirl when it comes to Chris. One of those reasons is because his advice is based on years of research and includes examples from actual people who have taken his advice and found success with it. If you’re unhappy or disgruntled with your work, his book is exactly what you’ll want to read to move productively in a new direction.

90 Lessons for Living Large in 90 Square Feet (…or more)
by Felice Cohen

A few years ago, we wrote about Felice because she lived such a full life in such an itty-bitty NYC studio apartment. Since that time, she has sat down and written an entire book exploring her strategies for occupying such a tiny place. You don’t have to live in an extremely small space to benefit from the advice in her book, though. I found her text easy to read — it’s mostly lists that are direct and simple to follow. There are 90 “lessons” in the book to go with the 90 square feet theme. If you know any graduates heading to college or a big city with a tiny space, this book would be perfect for him or her.

Parent Hacks: 134 Genius Shortcuts for Life with Kids
by Asha Dornfest

Asha has been writing the ParentHacks website for more than 10 years, and her latest book is a cultivation of all the best advice she’s seen during this time. The book is illustrated and in full color and every page is packed with useful tips to make parenting easier. My favorite thing about this book is how often it transforms objects that on the surface seem to be unitaskers but shows you how they’re really multi-taskers. (16 uses for a baby wipe tub, 13 uses for non-slip shelf liner, 8 uses for a baby bath tub, etc.) If you’re a parent, you will want this book. If you have a friend or family member who is becoming a parent, they will want this book. This book is my new go-to gift for anyone who announces she’s pregnant or becoming a parent in another awesome way. There are so many real-world tips in this book that almost every page contains a piece of advice you can use to make life with kids easier.

The More of Less: Finding the Life You Want Under Everything You Own
by Joshua Becker

Today is the release of Joshua’s book and it’s perfect for anyone who is coming to uncluttering with the hope of having a more fulfilling life. His book explores the topic of simple living in a much more philosophical manner than what we usually delve into here on Unclutterer. And this minimalist philosophy speaks to a lot of people, so if that sounds like you, pick up this extremely resourceful and guiding text. The advice is solid and practical. It’s not an organizing book — it’s a live with less stuff book. It’s a must-read for anyone looking for a step-by-step guide to minimalism.

The Inefficiency Assassin: Time Management Tactics for Working Smarter, Not Longer
by Helene Segura

I had the pleasure of reading an advanced copy of Helene’s book and have been eagerly awaiting its release so I could recommend it to you. If you struggle with productivity and time management, THIS is the book for you. The review I emailed to Helene immediately after finishing reading it sums up my opinions about the helpful text: “The Inefficiency Assassin is a concise, straightforward, and comprehensive plan that provides realistically attainable tactics to solve every major productivity problem. It details precisely how to eliminate these issues so you can have the professional and personal life you desire. With Helene Segura’s help, you can say farewell to guilt and exhaustion and to being overworked and overwhelmed.”

When neat and sloppy live together

A big part of why I write for Unclutterer is because an uncluttered life doesn’t come easily to me. I have to work at avoiding stacks of books, piles of clothes, and misplaced lists. Sharing victories and insights with you helps me discover and reinforce my own best practices.

While my default mode is “deal with it later,” my better half likes things neat, tidy, and sensible. I would’t say we’re Oscar and Felix, but my mess threshold is certainly higher than hers and over the years it has caused some friction in our relationship.

Differences in levels of tidiness can be problematic in a relationship, especially if the neat-adverse member is vilified by the tidy one or when the tidy party performs a disproportionate amount of the housework. Tina Tessina, a marriage and family therapist, told the Today Show that one in three couples she sees struggles with this issue, and that it’s most prevalent in young couples.

So what is a couple to do? If you’re one of those young couples and not yet living together, consider the advice from clinical psychologist and marital therapist Sam R. Hamburg: “The earlier you face up to differences like this and talk frankly about them, the better off you are.” In other words, talk about your expectations regarding tidiness before living together.

If you’re already living with someone and you have different levels of tidiness:

Compromise

I know there’s a saying that, “a good compromise leaves nobody happy,” but in this case it’s not necessarily true. One one hand, a drinking glass or two left on the coffee table isn’t the end of the world. Meanwhile, a mountainous pile of laundry on the floor isn’t acceptable. Both parties can learn to give a little. Instead of it being your-way-or-the-highway, discuss what is okay to leave as a little mess and what is absolutely not okay.

Designate messy and clean zones

I’m not suggesting you let one room devolve into the town recycling center, but not every room in your home needs to have the same level of tidiness expectations. The front room and kitchen might be your “always clean” zones and your garage workshop, sewing room, or game room can receive a little leeway and be a “messy” zone.

Motivate

My family has instituted the “hour of clean,” a time dedicated to giving the house a good once-over. Everyone knows when it’s scheduled and can prepare accordingly. Plus, it’s kind of fun with everyone involved and working together. Remember, too, that nagging has never motivated anyone, so leave that off your list of motivating strategies.

Have clear-cut responsibilities

I’m best when working from a specific list. When my wife hands me a list of chores or tasks, that’s great, as I have a clear definition of what needs to be done. For kids, you might take a photo of what an acceptable definition of “clean room” looks like and outline exactly what steps you want the child to take to get the desired result.

If a list would make other people in your home’s heads explode, use a less formal method of divvying up tasks. “I’ll do the laundry and mow the yard today.” “I’ll run the dishwasher and take out the trash.”

Have solutions that work for everyone

What works for one person in your home might not work for all. A three-step process for putting something away might be just fine for an adult, but a one-step process might be more appropriate for a toddler. When discussing your expectations, consider organizing and mess-busting solutions that everyone in your home can follow. You might be able to take off your shoes at the door and immediately walk them down to your clothes closet to be stored in labeled boxes, but your spouse might have trouble doing much more than taking off his or her shoes and not tracking mud through the house. A shoe storage solution by the main entrance of the house might be perfect for him or her, even though you have no use for it, and will help to keep the entrance clean to your specifications.

How to organize business cards

Do you have a stash of business cards hanging around somewhere? Jon Carroll (a former columnist for the San Francisco Chronicle) has one, and he wrote:

I have a top drawer in my desk. It’s where I put important things. Alas, a lot of things have seemed important over the last 30 years. So the drawer is jammed full — you have to pat it down just to close it. …

I recently made an [sic] pathetic attempt to, uh, curate the drawer. I got no further than the large pile of business cards I had thrown in there over the years. A lot of them were entirely mysterious, people I had no memory of ever meeting. (I bet you have a similar stash of business cards somewhere; it might be amusing to try to cull them sometime).

Jon also found cards that were meaningful or delightful in one way or another, beyond those from people he does know. For example, there was the card from “Le Bar a Huitres, a restaurant in Paris I have no memory of entering. But I love the maps on the back, with appropriate landmarks and useful data, including Metro stops.”

If you have a collection like Jon’s, what do you do with it? If you just enjoy pulling them out and looking at them — as memorabilia, a source of cool design ideas, etc. — then saving them in a drawer or a box, in no particular order, may be just fine.

But if you actually want to make use of the information on the cards, you’ll want a more systematic approach to dealing with them. The first step would be uncluttering. Get rid of cards from people you don’t recognize, and vow that in the future you’ll make a note on such cards when you get them, to jog your memory. You can also discard cards from businesses that have closed or that you no longer choose to patronize, and cards from stores and restaurants in cities you’ll never visit again. If any of these qualify as memorabilia, you might want to hold onto them but keep them separate from those that have useful information.

Now, what do you do with the cards you’re keeping? If you’re someone who deals best with physical cards rather than digital information, you might keep them in a business card book or file. I’m pleased with the business card file sold by The Container Store.

Another tip: If you have phone numbers just jotted down on pieces of paper, you can tape those papers onto blank business cards (or rewrite the information on the blanks) and file them with the other cards.

The other option is to store the information electronically, and there are many ways to do that. I don’t deal with many cards at a time, so I just enter the information manually into my computer contact list, which syncs with my smartphone. Once I’ve done that, I recycle the physical card.

If you’d prefer to scan the cards, there are many ways to do that. You could use a scanner such as one in the Fujitsu ScanSnap family. Or you could use a business card scanning app on your smartphone; there are many to choose from. Evernote has its own free Scannable app, which may be ideal for Evernote fans. Currently, it’s only available for iPhones and iPads.

One nice thing about digital storage is that you can search and retrieve information in many ways. For example, when I enter cards for doctors, I’ll note their specialties and the names of the people who recommended them, so it’s always easy to search and find the doctors if I forget their names. I also create groups of contacts, which is another way to make them easier to find. If you’re using a paper filing system, consider whether filing by name or by category would make it easiest to find the right card when you want it.

Prepare for spring cleaning

It’s time to get organized for spring (or fall, if you’re in the southern hemisphere), no matter what the thermometer says. So before you put those snow shovels back in the shed, consider doing a bit to prepare for spring now.

A good spring cleaning is a topic for another post. Today, I’ll share a few things I do that will make that process easier when the time comes to embark on it. I’m here to give you a leg up, if you will.

Purge, purge, purge

Winter is the season of accumulation: gifts, clothing (hats, mittens), ice scrapers for the car — all sorts of new stuff arrives between December and the winter thaw. To begin with your purge, pick a room and get started. Those gloves with the holes? Gone. The packets of duck sauce in the refrigerator from the Reagan administration? Toss them. Even gifts you won’t use can be upcycled, donated, or tagged for next year’s Secret Santa at work.

Speaking of the gloves with the holes, perhaps they can be mended? Select an area/box/bin for clothing that can be fixed. The most important thing in this process is to be sure to actually follow through on you commitment to fix those clothes. Put it on your calendar and do it!

Make a playlist

Music makes work easier, at least for me. If I know I’ve got a time-consuming task ahead of me, I’ll make a playlist of songs that always put me in a good mood. Perhaps an audio book is more your speed, or a favorite podcast? In any case, have your favorites queued up and ready to go.

Ensure you’ve got the right supplies

It is no fun to start any project and realize you’re missing something that’s key to its completion. Make a list of what you’ll need and buy the lot well before you begin. Trash bags? Cleaning chemicals? Sponges? Paper towels?

Schedule the time

“Busy” is the American way and it can be tricky to find a full Saturday with nothing to do. Look at the calendar and find a set of hours you can dedicate to the task. You can do 15 minutes one night and an hour the next if you don’t have a full day to dedicate to the process. In fact, you might prefer to do a little at a time even if you have a full day you could devote to it.

A little preparation goes a long way. Spring cleaning is a big task, so be sure you’ve got everything you need before getting started. Just think, in a few weeks the cold weather will be behind us and a clean home will under our feet.

Organizing video games

I really enjoy video games. My favorite one is, “Where am I going to put all this bulky junk?” Wait, that’s real life and it’s far from being a fun game. Along with playing video games comes games boxes, consoles, controllers and more cables than you’d ever want to see spread like locust around the TV, the entertainment center, and the house at large. If you’re a gamer, the following advice may help you to tame the swarm and organize your video games and accessories.

Game boxes

Games sold on physical media (that is to say, not games downloaded from a digital app store) typically come in decorative plastic boxes. They’re stackable, uniform in size, and clearly labeled with the game’s title. Still, finding the one game you want can be a hassle. Here’s what we do at home to keep things straight.

  1. Put all game discs in their proper boxes. It’s so easy to grab a disc and pop it into the nearest box, saying, “Eh, I’ll put it in the right box later.” In my experience, “later” never comes. Take the extra few seconds to store the game properly. Make sure you eject any disc in your console/computer before you begin this task.
  2. Spread out all of the boxes on a large table or even the floor.
  3. Sort alphabetically. Put all games starting with “A” in one pile, “B” in another and so on. And then again within each pile, “Marvel Nemesis” precedes “Medal of Honor.”
  4. Find a home for the alphabetized lot. In our house, we line them up on a shelf like books, but you might find it easier to put them in a box or drawer based on your space.

Those with a lot of games may want to sort by category. For example, after step two above, sort games by type: shooter, racing, educational, etc. Then do the ABC sort. Next, make labels for wherever you store the boxes so you can jump right to the category you’re searching and so it’s easier to put the discs away after use.

Game controllers and accessories

This is most likely where things get messy in your home, at least it’s that way in mine. Controllers are bulky and vary quite a bit. Some have wires, some don’t. Many have replaceable batteries, others don’t. Certain models must be charged regularly and/or require protective cases.

Storage

Video games are often played by kids, so a kid-friendly shelf is a good way to go if this is the situation in your home. An easily accessible shelf puts devices within reach and also out of the way. (A basic, no-frills option on Amazon, if you’re interested.) I also like wall-mounted models, as they’re one less thing on the floor and can hide cords more successfully than a shelf.

There are personalized game controller tubs on Etsy, which are cool, and look great while keeping unwieldy controllers in one place. Additionally, Instructables has a tutorial for wall-hanging your controllers, which is well done.

Charging

As nice as these solutions are, they don’t account for devices that need to be charged. A hidden drawer is a great way to go, as you can charge up the devices without having to look at them in the meantime. You may need to drill a hole in the back of the drawer for cables, if there isn’t enough space to run the cables currently. A converted storage box is another great-looking and effective option.

Game consoles

Xboxes, Playstations, Wiis, and other gaming towers are usually bulky and are stored on a shelf of the media center. There aren’t many options when it comes to disguising them while keeping them useful, however, there are some things you can do to keep them from being an eye sore.

First, keep them clean. A game console is just a powerful computer, and as such they give off a lot of heat. Make sure they’re stored so that all vents are unblocked. Additionally, dust them periodically as a build-up will hinder heat dispersion.

Keep cords in the rear separate. Twist-ties work very well here, and labeled ties are even better for keeping your cables organized.

Try to keep them clear of areas with heavy foot traffic or bounding pets. Gaming systems really don’t like to be suddenly flung onto the floor.

Really, the best thing to do is to get all of the gamers in your house into the habit of cleaning up after saving the universe, offing a zombie, or rescuing the princess. It only takes a minute and is a lot more fun than playing “Now Where Did I Put That?”