Reader Amanda recently contacted us with the following question:
Could you write on the idea of how a home office should function?
It seems like an innocuous question at first. Obviously a home office should be used for, um, home office, uh, stuff …
But, it turns out, it’s not such a simple question. Identifying all of the reasons why a person might have a home office and then all of the possibilities for how that home office should function are quite extensive tasks. The specific requirements a single, graduate student, working on his dissertation might have are far different than those of an active family with four children where both parents work outside the home.
It is possible, however, to write about over-arching ideals that should be present in a home office. Here are the big picture goals I believe all home offices can strive to achieve:
- Welcoming. Strive to create the most comfortable, productive, inspiring, and organized environment that you can for your work space. You want this area to make boring tasks like filing home owners association documents as pleasant as possible. If your stress level rises when you walk past this space, you’re not going to use it.
- Flexible. The demands that you put on this space can change from year-to-year, or even day-to-day. You want your space to be able to adapt to your needs. This means that you need to have room on a shelf and in a drawer to grow — at all times. If your space is completely full, then it becomes a museum or library instead of a functional office. You want your files to be able to accept new entries and your desk to be ready to handle your next big idea.
- Consistent. The more consistent your office systems are, the more likely you will be to maintain them. Save files on your computer and in your filing cabinet using names and categorizations that makes retrieval quick and possible. Keep the learning curve low and let it reflect the way you think and work. Additionally, be consistent about putting objects away when you’re finished using them so that you will be able to find them the next time you need them.
Regardless of what type of work you need to do in your office, having a welcoming, flexible, and consistent environment will make it a functional space. The better your office can work for you, the better work you can accomplish in your home office.
How does your office measure up to these standards? Let us know in the comments.
This post has been updated since its original publication in 2008.