In a comment to my post about working hard, not a lot, Kenneth in Virginia asked what the information in the post meant for someone who like his father drove a truck for a living. It’s an excellent question, because to be honest, few of us have the luxury of choosing how much we work. Most jobs have a fixed schedule, and require a physical presence during that period.
There’s no working better or faster to reduce the workload and no putting in extra hours to advance. A truck driver has to go from Point A to Point B, a cashier has to ring up purchases, and a factory worker has to run the machine for the entire eight hour shift.
This is completely different from someone who works in an office and has projects to fulfill or objectives to achieve. The previous post was addressed to these latter people, and in looking around at the literature, most business organizing books focus almost exclusively on them as well.
That doesn’t mean, however, that the former group can’t be organized or reduce their workload through efficiencies.
My husband is a factory worker, and one of the most organized people I know. Over the years, I’ve seen him develop a sort of set of rules that help him in whatever position he has.
- Pay attention. Repetitive jobs can become mind-numbing, and if you’re not careful mistakes can start slipping in if you do not focus on each detail. You might choose the wrong lot of a product to add to a mixture. Or you might let quality slip, which may cause a serious problem for the company, with perhaps long-term negative consequences for you.
- Don’t make more work for others. In many time-based jobs, workers operate in a sort of vacuum. They may be part of a team, but only are aware of their own part of the process. Take for example someone who works in a supermarket in the meat section. Part of her job may be to add the labels to packages of meat for sale. If the label isn’t applied flat, the scanner at the checkout won’t read it and the cashier has to either enter the barcode in manually or call someone to come give him the correct code.
- Take your time, but not too much. The proverb haste not waste applies here. The best way to be organized and to make the time pass quickly in any job is to work consistently and carefully. No matter the pressure from above to work faster and produce more, sure and steady wins the race (to use another famous proverb). Speed produces errors which often means having to go back and doing it again. Or in the case of a truck driver, speed literally can kill you. On the other end of the spectrum, however, working more slowly than necessary relates back to the previous point: the less you work, the more someone else will have to.
Now it’s your turn. Do you have any other “rules” to add to these three for shift-based work? If you work by hours, what tricks and tips can you offer others to make sure you are working efficiently and effectively?