Like many of our readers, I find one of the most daunting projects is organizing and digitizing our family photos. Fortunately, when I was at the recent NAPO conference, I had the opportunity to speak with Mollie Bartelt, co-founder of Pixologie and author of A Simple Guide to Saving Your Family Photos. She gave me a copy of her book to review.
If you’ve inherited family photos or you just want to get your own photos organized and digitized, this book is for you. It is well written and easy to read. It provides advice on many different scenarios (family photos, a professional photographer’s collection, etc.). As well, the book explains how to incorporate physical photos and digital photos into one organized collection.
In the first part of the book, Bartelt explains how to get started. She describes the time, space, tools, and equipment needed manage this type of project. I was rather confused when I saw dental floss on the list of required tools. However, Bartelt goes on to explain that dental floss can used to remove photos that are stuck in old-fashioned “magnetic” photo albums. Sliding the floss carefully underneath the photos will unstick them without having them curl up at the corners. This makes it much easier to scan them.
Bartelt also recommends which photos to keep and which to let go. For example, to remember your family’s trip to the zoo, you can keep a photo of your children in front of the elephant enclosure. There is no need to keep a dozen pictures of the elephant itself.
Prior to organizing your photos, Bartelt suggests building an age chart for family members to help determine what year photos were taken. For example, if Charles was born in 2010, the photo of him beside a cake with six candles (his sixth birthday) would be from 2016, and we would know that he was in the first grade that year. Anne would have been four years old and in preschool.
When sorting photos, Bartelt provides suggestions on how to choose major categories and how to divide the major categories into sub-categories. She discusses the advantages and disadvantages of each method and provides real-life examples of projects that have used each method.
When it comes to digitizing photos, it is important to determine a file name methodology before the process begins. Bartelt has several suggestions but her preferred file name system is YYYY-MM-DD-description; where the description can be the event or people in the photograph.
Bartelt explains that for the digitizing process, all-in-one printer scanners can produce good quality digitized photos. However, using the flatbed option is very time consuming if you have a lot of photos to scan. Some scanners have an auto-feed function but this may damage photos because they are forced to bend around rollers before they are scanned. Pixologie, the company Bartelt co-founded, offers photo organizing and digitizing services. They use an E-Z Photo Scan’s Kodak PS80 Photo Scanner. This is a high-speed, straight-feed scanner that produces scans of very good quality. It is very useful for scanning many photos very quickly.
A Simple Guide to Saving Your Family Photos provides valuable information on recommended settings for scanning photos. Most family photos are scanned at 300-600 dpi as superior quality JPGs. Historians and professional photographers should scan at 600-1200 dpi as TIFF. She also describes how to store digital photos both on- and off-site and how to incorporate a digital photo collection into a recently digitized collection of physical photos.
If you’re considering a photo organizing project, whether it be your family photos or the portfolio of a professional photographer, I highly recommend reading A Simple Guide to Saving Your Family Photos before you start. You will save yourself a lot of time and effort by taking the advice offered by Bartelt.