“Keep everything in your head or out of your head. In-between, you won’t trust either one.” ~ David Allen.
We’ve written about David Allen’s Getting Things Done several times at Unclutterer. In a nutshell, it’s a system of best practices around doing what you need to do. It’s easy to get “on the wagon” so to speak, and it’s just as easy to fall off. This weekend I spent five hours getting back on, and it’s been great.
Today, I have 86 open projects between work and home, and I feel great about every one. I haven’t made significant progress on any of them. Nor have I ticked off any major milestones or delegated the more repetitive tasks. What did was to get them out of my head and organize them into a system I trust.
As David Allen would say (and I’m paraphrasing here), your brain is not for storing to-dos, it’s for solving problems. When you ask it to do the former, it causes stress. If you’ve ever had a moment when you’ve thought, “Oh no! I need to do [x]!” when there was no chance of doing so, you’ll know it’s the worst. Getting tasks out of your head and into a trusted system can eliminate that feeling.
Last weekend, I sat down and wrote out all of the outstanding projects I need to work on. I define a project as anything that takes more than one step to complete so “draft an outline for volunteer orientation” and “get the oil changed in my car” are both treated as projects.
Once everything is written down, I organize it in a project management system I trust. For me, that system is Todoist (I’ve written about Todoist here before). It’s not the only solution, but it works well for me. I list the project and each step that must be done before the project can be marked as completed.
Once that’s done, I can look at the list of 86 open projects and feel on top of all of it. I know what needs to get done. I know the steps I have to take. I know exactly how to make progress on all of it — and I don’t worry about forgetting things! Finally, nothing feels better than clicking the little checkbox next to a completed task.
When you’re feeling overwhelmed, take the time to do a “mind dump” and get everything out of your head and into a trusted system, whether it be a piece of software or simply a list. It will help you feel good about all of your projects, no matter how many you have.