For me, one of the most annoying parts of setting up a filing system is creating the labeled tabs on the hanging file folders. It’s a fussy and time-consuming process, dealing with those paper inserts for the plastic tabs.
One solution is to avoid hanging file folders altogether and just use standard file folders, but that’s awkward for many people, given that many file cabinets are set up for hanging files. But there are other alternatives, and if you get as annoyed as I do with the standard plastic tabs, you may want to consider one of these.
Erasable hanging folder tabs are the ones I’m going to try, myself. You can use them with the hanging folders you already have, although they cost about 25 percent more than the normal 1/3 cut plastic tabs do. (I much prefer the longer 1/3 cut tabs to the shorter 1/5 cut tabs, because you can have more meaningful filenames.) You need to use a permanent marker and a standard white eraser, which could be a minor hassle — but many offices I’m in already have those lying around. Alternatively, I’m guessing you could attach a self-adhesive label made with a label maker to the tab if you prefer that to handwritten labels.
If you don’t already have hanging file folders, you might want to try the folders with built-in erasable tabs. You can get them in this moss color or in assorted colors, and there’s a box-bottom option if you need the extra space. However, these folders may be problematic for those of us who prefer straight-line filing, since the tabs come in sets with three positions: left, right, and center.
If you want to use labels from a label maker, and don’t care about the erasable feature, you could buy similar hanging folders with built-in 2-ply reinforced tabs. You could also write on these with pencil and erase as needed, but penciled labels may be a bit too faint to read easily.
The unusual Find It hanging files have a lower top rail so you can easily see the tabs on the interior folders — so you don’t need any tabs on the hanging folders. These folders can also help those who have file cabinets where normal hanging folder tabs don’t fit because of the drawer height.
This solution assumes you use interior file folders in your hanging files, which not everyone does. (I often don’t.) But for the right person, these can be a great choice. I know someone who gave away all her other hanging file folders and uses these exclusively.