Do you have a stash of business cards hanging around somewhere? Jon Carroll (a former columnist for the San Francisco Chronicle) has one, and he wrote:
I have a top drawer in my desk. It’s where I put important things. Alas, a lot of things have seemed important over the last 30 years. So the drawer is jammed full — you have to pat it down just to close it. …
I recently made an [sic] pathetic attempt to, uh, curate the drawer. I got no further than the large pile of business cards I had thrown in there over the years. A lot of them were entirely mysterious, people I had no memory of ever meeting. (I bet you have a similar stash of business cards somewhere; it might be amusing to try to cull them sometime).
Jon also found cards that were meaningful or delightful in one way or another, beyond those from people he does know. For example, there was the card from “Le Bar a Huitres, a restaurant in Paris I have no memory of entering. But I love the maps on the back, with appropriate landmarks and useful data, including Metro stops.”
If you have a collection like Jon’s, what do you do with it? If you just enjoy pulling them out and looking at them — as memorabilia, a source of cool design ideas, etc. — then saving them in a drawer or a box, in no particular order, may be just fine.
But if you actually want to make use of the information on the cards, you’ll want a more systematic approach to dealing with them. The first step would be uncluttering. Get rid of cards from people you don’t recognize, and vow that in the future you’ll make a note on such cards when you get them, to jog your memory. You can also discard cards from businesses that have closed or that you no longer choose to patronize, and cards from stores and restaurants in cities you’ll never visit again. If any of these qualify as memorabilia, you might want to hold onto them but keep them separate from those that have useful information.
Now, what do you do with the cards you’re keeping? If you’re someone who deals best with physical cards rather than digital information, you might keep them in a business card book or file. I’m pleased with the business card file sold by The Container Store.
Another tip: If you have phone numbers just jotted down on pieces of paper, you can tape those papers onto blank business cards (or rewrite the information on the blanks) and file them with the other cards.
The other option is to store the information electronically, and there are many ways to do that. I don’t deal with many cards at a time, so I just enter the information manually into my computer contact list, which syncs with my smartphone. Once I’ve done that, I recycle the physical card.
If you’d prefer to scan the cards, there are many ways to do that. You could use a scanner such as one in the Fujitsu ScanSnap family. Or you could use a business card scanning app on your smartphone; there are many to choose from. Evernote has its own free Scannable app, which may be ideal for Evernote fans. Currently, it’s only available for iPhones and iPads.
One nice thing about digital storage is that you can search and retrieve information in many ways. For example, when I enter cards for doctors, I’ll note their specialties and the names of the people who recommended them, so it’s always easy to search and find the doctors if I forget their names. I also create groups of contacts, which is another way to make them easier to find. If you’re using a paper filing system, consider whether filing by name or by category would make it easiest to find the right card when you want it.