For many, dealing with email can be a full-time job. New messages arrive before you’ve attended to the old. What’s worse is that messages can be lost, misdirected, or marked as spam and unintentionally end up in the trash, and finding the important emails among so many duds is a real time-waster. In my constant pursuit to get email under control, I’ve found a fantastic service that I’ve been using for months now that is helping me to effectively deal with my email woes, and it is called SaneBox.
To use SaneBox, simply create an account by entering the email address you wish to tame. Right away, SaneBox begins analyzing your email history, noticing the addresses you respond to, and those you don’t.
Right here I want to address the security questions that some of you probably have. When I started researching this software, my first question was, “Wait, they’re accessing my email?” Well, no. First, email never leaves your server. SaneBox does not take possession of your messages. Also, they only look at the email headers, which are composed of the sender, receipt, and subject. They look at the patterns in your email behavior (messages you’ve opened, responded to, etc.). In other words, they’re not reading or downloading your email. Phew.
Back to the service. When the setup process is finished, SaneBox creates a new folder in your email software for you called @SaneLater. The messages flagged as “unimportant” during that initial analysis are moved there. The rest, or the “important” messages, are left right in your main inbox as usual. The result: you only see the messages that mean the most when you glance at your inbox. This has saved me huge amounts of time.
Messages moved to @SaneLater aren’t deleted, so don’t worry. They’re simply in a new folder. While SaneBox is learning, it might place a message in @SaneLater that you consider important. In that case, simply move that message to your Inbox and future messages from that sender will stay in your Inbox. After a few days of training, I just let it go with my full trust. I’ve gone from around 40 messages per day to six or seven.
There are other options beyond the @SaneLater folder, all of which are optional. @SaneBlackhole ensures you never see future messages from a certain sender. @SaneReplies is my favorite folder. It stores messages I’ve sent that haven’t yet elicited a response. @SaneTomorrow and @SaneNextWeek let you defer messages that aren’t important today, but will be.
What’s nice is that SaneLater doesn’t care if you’re using Mac OS X, Windows, iOS or Android. It also sends you a digest (at a frequency you determine) of how messages have been sorted, in case you want to make any adjustments.
SaneBox offers a 14-day free trial. After that, there are several pricing tiers, available on a monthly, yearly or bi-yearly schedule.