One of my resolutions for 2016 is to get a better handle on my time. I created this resolution because I noticed in the last three or four months of 2015 that the vast majority of my days were spent catching up or just going with the flow instead of actively participating and pursuing what matters most to me. It’s not that I was neglecting my priorities, rather that I was being passive about them.
To help work toward my resolution, I bypassed traditional goal-setting and went straight for creating a list of to-do items. For my first to-do item, I wanted to track exactly how I was spending my time — from the moment I woke up in the morning until I went to bed each night. I grabbed a stopwatch and a notebook and recorded what I did each time I changed activities. Some things I left a little vague, such as “got ready for the day,” since brushing teeth and getting dressed aren’t things I’m going to remove from my daily routine. But for the most part, I kept detailed notes of how I spent my time like, “checked Facebook on phone” and “read 2 pgs. of a book while standing at bus stop waiting for son.” After a week of recording data, I felt that I had a decent idea of how I was spending my time (and I was bored out of my mind with writing down what I was doing). If this is your first time recording data about how to spend your time, you may wish to log your activities for two weeks because often the act of logging what you’re doing influences how you spend your time. Once the novelty of tracking what you’re doing wears off, you’ll get a better idea of how you’re really operating.
My second to-do item was to sort through the logs and label the activities. I chose three colors of highlighters and swiped a color over each activity. Yellow were for activities fully in line with my priorities and my time commitment to those activities or actions taking care of my responsibilities (like depositing money into my retirement fund — it’s not a task I particularly enjoy, but it’s one that takes care of a responsibility that is in line with my priorities). Pink highlights were for activities not in line with my priorities or actions that were in line with my priorities but taking up more of my time than I wanted (like staying in touch with my family and friends is a priority and reading and posting to Facebook is one of the many ways I fulfill that priority, but I don’t need to check in with Facebook four times a day when two times is sufficient). Green highlights were for things in line with my priorities that I wanted to spend more time on than I was (one example that fell into this category was that I was lifting weights three times a week but I wanted to start training for a triathlon, so I needed to increase my numbers and types of workouts to better reflect this priority).
My last to-do item was to create and begin to follow a new schedule that more accurately represents my priorities. I chose to make a weekly calendar, broken into 30-minute increments, to help me with this process. In addition to chores, wake up and bed times, and most of my life’s set activities, I’ve mapped out blocks of time that are more open ended but still have direction. For example, after cleanup from dinner but before it’s time to start getting the kids ready for bed, there is usually an hour of “free” time. Each night I’ve made notes on the calendar for ideas of things to do during this hour that reflect my priorities. Instead of plopping myself down in front of the television (which is not a priority for me on weeknights), I now have a list of things I can do that I know bring me much more happiness than squandering that time (like working on a puzzle with my kids or having a living room dance part with them or playing flashlight tag in the yard if the weather is cooperating or Skyping with my parents).
Since creating the new schedule, I’ve been much happier and feel more like I’m actively participating in my life. I’m not rigid with the schedule — if something falls through the cracks or I come down with a migraine (like I did on Saturday), I’m not freaking out about abandoning the schedule for a bit. It’s there more as a guide than a law, and this attitude is working well for me.
How do you ensure that your time is focused on what matters most to you? Do you think a similar schedule would help you to feel happier and more comfortable with how you’re spending your time? A few changes might be all it takes to get your life more in line with your priorities.