Organize your smartphone for summer travel

For people who own smartphones, one of your phone’s benefits is that it can serve as your mobile computer when you’re traveling. To help facilitate this change in purpose, you may also wish to switch things up on your phone. You can make adjustments to the the apps on your home screen, the alerts your smartphone delivers, and more before departing for a trip. The following suggestions are what I recommend making to your smartphone while preparing to travel.

Re-organize applications

Depending on the model of smartphone you have, you likely have a limited number of apps you can store on your phone’s main screen. With this in mind, consider which apps you’ll want to access most often during a trip, and move them to the main screen. You can move all your other apps to subsequent screens, reducing visual clutter and saving yourself from playing “hide and seek” on your phone when your connectivity may not be as consistent as it is at home. I typically have these apps on my home screen during a trip (I have an iPhone):

  • Mail
  • Phone
  • Safari
  • Maps
  • Messages
  • Camera
  • Evernote
  • Kayak
  • Motion-X GPS Drive
  • Path
  • Rdio
  • Any destination-specific apps

Most of these apps have obvious functions: phone calling, web browsing, navigating, texting, listening to music, and shooting photos and video. The others have specific duties.

Evernote is my database for everything digital. It lets me create and browse a fast, lightweight, and searchable repository of all the specifics I’ll need for my trip: hotel reservations, airport details, parking locations, confirmation numbers, and so much more are all a tap away. In fact, my “everything database” has all but eliminated paper from my travel materials.

Motion-X GPS Drive (iOS only) is my preferred turn-by-turn navigation app for the iPhone. It’s reliable, inexpensive, and easy to use. Advanced features, like saved searches and synthetic voices that are genuinely easy to understand, make it a winner. (Erin would like to note that she’s addicted to Waze, which is available for Mac and Windows phones.)

Path is a social networking application with an interesting premise: unlike Facebook and Twitter, which invite users to broadcast their comings and goings to whoever will listen, Path asks you to invite a handful of family and friends to share your favorite moments. I often use it with my family, most of whom also do a fair amount of traveling.

Finally, I’ll add any destination-specific apps I find. For instance, there are several great apps available for navigating Walt Disney World. In 2011, Macy’s released an official Thanksgiving Day Parade app. Search your favorite App Store for apps related to your destination.

ID your equipment for instant recognition

Not every trip is a vacation. I often travel for work and when I do, my smartphone is in tow, as is a pile of other tech goodies, like wall chargers, cables, keyboards and so on. What’s more, I meet colleagues who also travel with gadgets, often identical to my own. To avoid confusion, I mark my own stuff for easy organizing.

The easiest and least permanent way to label cables and equipment is with a small sticker. I prefer the colorful circles people often use in retail to identify sale items, etc. You’ll find them at most big-box office supply stores. I’ll put a red circle, for instance, on all of my chargers, cables, iPhone and iPad case, keyboards, and so on. That way if there’s a question about who owns what, I can ask, “Is there a red sticker?”

Stickers are impermanent, too, and I like that. Someday I might want to sell or give away some of my gear and no one will want it if it’s got “Dave Caolo” written on it in black permanent marker. The stickers are easy to remove and don’t leave any residue.

While stickers work, they’re not always the most elegant solution. For something a little better-looking, consider Buoy Tags (or similar). These customizable plastic tags clip onto USB cables. You can add your own initials, name, phone number, etc. Tags like this are very handy.

Disable alerts

I’ll admit, I check email during trips with my family. However, I reduce the temptation to spend too much time on this app by making it less attractive. First, I disable the alert sound/vibration completely. Next, I disable the alert icon that appears whenever there is a new message. And finally, I move the app into a folder so it is more difficult to access and see. When I get on my phone to pull up a hotel reservation, I’m not lured into email–on, off, and back to my relaxing trip.

3 Comments for “Organize your smartphone for summer travel”

  1. posted by ChzPlz on

    One more – if you’re leaving the country, download a GPS app with offline maps so you don’t need to use data to navigate!

  2. posted by Ajana on

    Not an app, but take photos of your passport, other ID, travel insurance just in case they go astray.

    Also take a photo of your luggage. Useful at the Lost Luggage counter if that is lost in transit.

  3. posted by DCA on

    Great suggestions!

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