Dave has declared his love of the wall calendar, and I agree with the points he made. I also know plenty of other people who work well with either paper wall calendars or planners they carry with them. But a digital calendar works best for me, so I thought I’d provide the other perspective.
I have the advantage of being self-employed (so I have no employer-mandated calendar tools) and there are no other family members that I need to share a calendar with, so I have total freedom to select the calendar that works best for me. I happen to use Apple’s built-in calendar app, but there are many options for those who don’t use Apple products or who don’t like that particular app. Google Calendar, for example, is one that has a lot of fans, partly because it allows you to share a calendar with others.
Why I love my digital calendar
- Since I can sync my desktop calendar to my smartphone, I always have an up-to-date calendar with me. If a client wants to book a next appointment, I know when I’m free. If the dentist needs to book another appointment, I can do that with confidence, too.
- It’s always backed up. My normal computer backup tools capture my calendar, so I never need to worry about it being lost (because I left it behind somewhere) or having it destroyed in some kind of disaster.
- I can do searches on it. If I want to know when I last had my car maintenance done, for example, I can find that out in a matter of seconds. If I want to know when my book club read a specific book, I can find that out, too.
- I can add more notes than I’d have room for on a paper calendar. For example, I can add airline, hotel, and rental car reservation numbers when I’m traveling. And I can include the URL for an event (even if the URL is very long), letting me link to additional information.
- I can do color-coding without having to worry about having specially colored pens or highlighters sitting around. For example, I use different colors for work appointments vs. personal appointments, and I find that helpful. I also use different colors for FYI items (such as community events that will cause traffic problems) and events I might want to attend but haven’t committed to.
- Data entry is simplified. All birthdays are added automatically from my address book. I can add repeating events, such as monthly meetings, so I don’t have to enter them individually. And I can easily move an appointment from one day to another if it gets rescheduled.
- If I enter the address of an appointment, my calendar will link to the Maps app, making it easy to determine the commute time and to navigate to where I’m going.
- My printing is pretty good, but I never have to worry about whether or not I can read my writing on a digital calendar. I can also cut and paste information, reducing the chance that I’ll make a mistake.
So consider the pros and cons of both types of calendars, and select the one that works best for you.