I can hardly believe it’s near the end of December 2014. For my kids, the weeks and days before Christmas are passing at a snail’s pace. For me, the last 12 months have been the blur of an Indy car race. How are we about to flip the calendar onto another year? Speaking of, where exactly are we?
As the new year approaches, many people start thinking about resolutions. I’ve no interest in resolutions. I’ve typically been fueled by reflections on the previous 12 months. And that’s what I’m focused on this year. I’m conducting what I’m calling a personal audit. It starts by asking myself two questions, providing honest answers, and then drawing a plan from the resulting lists.
Question one is simple: What went well in the past year? My answer is in the form of an unhindered brainstorm. I’ve got a pen and a notebook and I simply list whatever comes to mind. There’s no stopping to think or question each item. I’m simply listing. For example:
- Relationships with the kids
- The Home Work podcast
- Launching Board Games Weekly
- Getting healthier
- The garden out front
… and so on. When writing this list, I keep going until I can’t think of another thing. It’s important to be honest here and, again, to resist the urge to stop and second guess each item. There will be time to deal with the specifics in a bit. Now, on to the second question, which some of you may have guessed.
What went poorly? Composing this list follows the same rules as its predecessor: just let it flow. Some highlights from my list:
- Spending time with family, either in person or on the phone
- Spending quality time with my wife, away from the kids (date nights)
- Day-to-day productivity
- Staying on top of daily chores
Once both questions have been answered thoroughly, I move on to step two: categorization.
Categorize it all
While reviewing the lists, certain groupings become clear: family, finances, health, professional life, travel, learning, and personal organization. These are the areas that saw success, failure, or both. I made these lists because the act of brainstorming and then sorting the results into categories lets me see the areas of life that are important to me. Now, I can make informed goals for next year, as opposed to pie-in-the-sky, out-of-the-blue resolutions like “Be happy.” The following are the goals I’ve created for 2015 based on the personal audit I did of 2014.
Financial: Use budget software regularly. I’ve toyed with You Need A Budget in the past, but not consistently. It’s my fault for losing motivation; the software is excellent. This coming year I’ll be back on track.
Professional: My podcasts are doing nicely. This year I’d like to expand their reach, and attract/increase sponsorship opportunities.
Health: This was hit-and-miss this year. I’ve gotten much healthier than I was six months ago, but there’s still work to do. Getting winded after 15 minutes of kicking a soccer ball around is not fun and honestly, quite embarrassing at 43. This year I’ll continue to eat right, obsess over my Fitbit and increase the amount of walking I do.
Personal organization: I’m great at forgetting to do important things. This year I’ll research and adhere to strategies to make myself more successful in this area.
I’ll continue in this manner until I’ve addressed all items and categories on my lists.
I know what you’re thinking. “Dave, you just created the list of resolutions you denounced at the start of this post.” It can seem that way, but I assure you, I haven’t. It’s all thanks to how I plan to pull off the goals I’ve created. Specifically, I’ll be making projects, actions, and reviews.
Let’s start by defining a project. I use David Allen’s definition: anything that requires more than one action be completed before it’s marked as done. So, “Walk for 30 minutes” isn’t a project, but “Attract podcast sponsors” is. The next step is to identify all of the projects I’ve created, and then to break them down into concrete, observable, measurable action steps. This is crucially important, as it’s how I’m going to:
- Define what “done” looks like
- Know if I’m making progress
- Act and keep moving forward
Define, know, act steps — for each project. If I had nothing else to do in the world but attract podcast sponsors, what’s the first thing I would do? The second? Third? And so on. This is repeated for each project. Next is the good part.
If I were to say, “OK, Dave, hop to it. Here’s your 15 projects for 2015. Go be a better you!” I’d fail in no time. So, my final step is to identify what I’m going to work on in January. And then February, March and April, etc. Finally, I set up regular review days and put them into my calendar. I’ll schedule a reminder during the last week of each month to see how I’m doing and make adjustments.
In short (too late, I know), I’m treating the result of my personal audit like any other project I’d have to complete for work. “Walk 45 minutes per day” gets the same treatment as “Get the Williams proposal on Mr. Johnson’s desk by Friday.” Actions are defined as well as review dates.
What if you do this and you hate it? Change it! It’s your life! As a former boss used to say to me, “Don’t be afraid to abandon the mission.” If it’s not working, make adjustments. Maybe you’ll have to scale back a project or alter the execution plan. That’s fine, and so much better than tossing up your hands and saying “Oh, forget this.”
Finally, and I didn’t do this but it’s a nice idea, you can create metrics to work toward. You can identify the “amount of money in my savings account” or “number of steps walked in a month.” I lump this in with defining what “done” looks like, but you can certainly use this tactic if you want.
I suggest sitting down when you have some quiet time and performing a personal audit. Be completely honest and nonjudgmental with yourself. Organize the results and set clearly-defined, attainable goals from there, as well as regular review periods. Finally, if you’re unhappy with how it’s going, make adjustments. There’s no shame or failure in being proactive and taking steps to make something work for you. Here’s to a fantastic 2015. I hope you all achieve your goals.