We’ve covered some nice productivity software over the years, like TeuxDeux and Due. Today, I want to point out Todoist, not only because it’s nearly ubiquitous, attractive, and effective, but because it has two features I think are really great. The following reasons are why Todoist is the digital project manager that has my attention these days.
Okay, so this isn’t one of the cool tricks but it’s something very much worth mentioning. Todoist boasts that it’s available on 13 platforms and devices. I’ve been using it on my Mac and iPhone, but you’ll also find options for Android and Windows, plus extensions for Chrome, Firefox, Outlook, Gmail and more. In my experience, synchronization between my computer and phone is lightning fast.
Import and export
Todoist lets you make color-coded projects and tasks, complete with tags, due dates, repeating events and so much more. It’s great-looking and effective. What’s really cool is its ability to import and export templates.
Here’s how this time-saving feature works:
When you create a new project, it’ll probably have several steps that must be ticked off before the thing can be marked as done. You can be really thorough, like me, and add due dates, contexts, color coding and more. Sometimes there will be a project that you’ll do over and over. A good example is the podcast I run at 5by5. Each week I go through the exact same steps, from scheduling to research and publication. I could add those steps to a project week after week, or I could just use a template.
Once a project is set up exactly how you like it, select “Export template” from within Todoist. It converts all those steps into a simple text file, with all my customization intact. I can store it wherever I want, and opting to import it sets up that project all over again, and all I had to do was click a single command.
There’s a great post on the Todoist blog that features several templates that are ready to import and use, including holiday gift shopping, pre-Christmas organizing, a holiday party plan, and even one for travel. I’m using the Christmas organization one now, and have saved the travel template for the future. This feature saves me so much time.
I promised you two tricks, and the second one is something I should not like as much as I do. As you complete tasks, Todoist awards you with “karma points.” The more you use the app, the more points you receive. There are several ranks to earn and a pretty chart. Ignore the app or fail to complete tasks on time, and you’ll start to lose points. Yes, it’s 100 percent gimmicky and silly, but I totally get excited when I see my point total climb.
There are a huge number of project management apps available, and Todoist is only one of them. But I love its clean looks, near ubiquitous access and fantastic templates. You can use Todoist for free as long as you like, or upgrade to the premium version for $29 per year. I’ve found it to be definitely worth the expense.