When we had young children, it was important for us to have a large calendar on the wall so that everyone could see and prepare for upcoming engagements. It was a good teaching tool for the kids. They learned the days of the week and they learned to count down days until a big event.
We had the calendar posted on the wall in our dining room. This allowed us to see the upcoming day during breakfast, and at dinner we would discuss upcoming events plan for the following days. We used Command picture strips to mount the calendar on the wall. We also had a decorative wall-hanging the same size as the calendar. Whenever we had adult guests for dinner, the calendar came down and the decorative wall hanging went up.
We used a 60-day perpetual calendar. Everyone could see two months. When one month was done, we could add the next month so we would not miss things as one month rolled over to the next. It also allowed us to do longer-term planning.
Before the children could read, I used the computer to print various clip-art drawings for things like dentist and doctor appointments and holidays. I printed the clip-art drawings on removable stickers.
We assigned each person in the family a different colour for his or her events. We decided that because our last name is Brown, we would use a brown marker for events involving the whole family. Using the computer, we printed each person’s repeating events on removable coloured stickers in their assigned colours to save time writing each event over and over.
I included many things on my calendar that fellow Unclutterer, Jeri Dansky, suggests including community events, school events, and when to water and fertilize the houseplants. I also write garbage and recycle collection days on my calendar as well as household hazardous waste and electronics collection events.
As the children grew older, they were encouraged to write their events on the calendar themselves. They learned about budgeting time as well as coordinating with other family members.
I used a paper-based purse-sized planner that mirrored the wall calendar. On Sunday evenings, I would ensure that I had transferred the upcoming weeks events from my planner to the family wall calendar and visa versa. I used the printed removable stickers to quickly and easily put repeating events in my paper planner.
As technology improved and the children got older, our family moved to a shared, online calendar. Because we have Mac computers and iPhones, we decided to use the Mac Calendar app through iCloud. We subscribe to each other’s calendars and have given each other permission to add events to our calendars. Google Calendar is a good alternative. (Mashable has an article on how to set up Google Calendar for your family if you wish to learn more.)
There are several benefits of using an online calendar. Repeating events are easy to add. Any family member can add events to the calendar of other family members anywhere at any time. For example, if one of the children has an appointment and I am not able to take the child, I can add the appointment to my husband’s calendar so he knows he will be busy at that time.
Additional information can be added to an event. If you have a meeting scheduled, you can add the contact information of the person you’re supposed to meet, the address of the meeting venue and a list of documents required for the meeting. Events can have alerts and alarms to remind people where they need to be and when. This is important for teenagers whose eyes never seem to leave their phones.
Using a calendar to which the whole family has access is important in keeping everyone organized and on track. It doesn’t matter if it is a paper-based or electronic system, simply choose what works best for your family.