A number of years ago, I realized that the method I was using to keep track of my tasks and projects had reached its limit. I started falling behind. I was working inefficiently, spending time on items that were not necessarily the highest priority. Details were falling through the cracks. I kept forgetting to follow-up with people from whom I was expecting information.
I attended a conference in 2009 and learned about a book titled, On Top of Everything: Manage Your Projects and Life With Ease by Laurence Seton. A few weeks later, after hearing some colleagues’ testimonials and reading the reviews, I purchased the book. It is well written and very easy to read. The book introduces a system called “Projecteze®: The Ultimate Organizational System”.
Projecteze® uses tables in Microsoft Word to create a simple, elegant, yet powerful system to track projects and tasks. Most people are familiar with MS Word so there is no need to learn a new software program to implement the Projecteze® system.
Although the author recommends MS Word, I believe that other programs such as Pages for Mac or WordPerfect would work equally well if that is the software you are most comfortable using.
The benefits of using word processing software for Projecteze® include:
- Low cost — most people already have access to word processing software
- Ease of use — most people already know how to use word processing software
- Flexibility — of entering, formatting, and presenting information
- Accessibility — information can be viewed on almost any computer and easily accessed online
- Sortable — tables allow information to be sorted by project or by priority so you’re working on the right tasks at the right time
- Transferable — easy to hand over projects, or parts thereof, to co-workers for completion
On Top Of Everything has many examples of how to use the Projecteze® system in several different types of businesses, for managing school work, and for just following through on personal projects at home. The following is an example of my personal chart to give you somewhat of an idea how the system looks and operates:
When my copy of On Top Of Everything arrived in the post, I read it from cover to cover and immediately put the theory into practice. I designed my Projecteze® table and filled in all of my tasks, projects and plans on which I needed to work.
In less than a week, I was in love and comfortable with this new system. I immediately saw what I had already accomplished, what needed to be done, and where to concentrate my efforts. I could keep track of all my tasks and projects. I was proactive — working on the most important things first instead of reacting to whatever dropped on my desk. I was also able to keep tabs on when I was expecting information from other people — something that I always had trouble with before. I was able to follow up at the appropriate time instead of bothering people constantly or forgetting to contact them at all!
As a professional organizer, I recommended the Projecteze® system to many of my clients and I was pleasantly surprised to read their glowing reviews on Amazon.