A couple years ago, my wife and I succumbed to the fact that individual paper planners weren’t doing it for us. As much as I love jotting things down on paper and carrying a notebook of lists in my back pocket, it’s no good when two people are trying to coordinate Cub Scouts and ballet and play practice and Girl Scouts and chorus and homework, etc.
In other words, our Family, Inc., needed an appropriate tool. For us, it’s Trello.
Trello is a web-based collaboration tool that’s meant for teams, but it’s perfect for families. It runs in a browser so it doesn’t matter if you’re using a Mac or a PC, and it allows you to create “boards” that hold the tasks, assignments, reference materials, and so forth for a given project.
We have a board for each of the kids, as well as for ourselves. In addition to who needs to be where, we add things like what needs to go where (pack the script and change of ballet clothes for Tuesday drop-off) as well as who’s going to do each.
Trello’s emphasis is on speed and no-fuss teamwork. Essentially, a board holds several cards. Each card contains one item in the list of information that becomes the support material for a project. Each board (“William”) holds several boards (“Cub Scouts”). Here’s how we use Trello at Chez Caolo.
The need for quick capture of ideas and news
Items added to Trello from one device show up on another. For example, my wife can update a card on her iPhone and that edit shows up on mine. Likewise, I can make a note from my computer and it shows up on both phones. As we go about our days, it’s comforting and useful to know that we’re in touch and up to date, even on those days when we barley see each other between 7:00 a.m. and 8:00 p.m. (Perhaps you know how that goes?)
As I said, Trello works great in a modern web browser. There are apps for the iPhone, iPad, and Android devices, too. But, honestly, the website is smart enough to work and look great on a mobile device, so check it out before you install an app.
Trello is really meant to be used by business teams, but we’re getting a lot out of it as busy parents. In the end, we’re pretty happy with it. Trello is a near ubiquitous capture tool that is always in sync. Shortcuts make it fast and cloud sync lets me stay on top of things.