Reader Suzy submitted the following to Ask Unclutterer:
I am an adjunct at a community college, and at the beginning of each semester, I have to sign up for one of five offices to use during my office hours. This semester, I ended up with the messy office. Papers and books are everywhere. Some of these are labeled and belong to adjuncts currently using the office, but most of them are unlabeled or belong to adjuncts not in the office this semester (they may be back next semester or they may not). What is the best way to get this space a little neater without disturbing the belongings of others? I would just suck it up, but I also think that I have a right to a neat place to meet with my students, even if it’s just one hour a week.
Suzy (a name I’ve given her, as she didn’t sign the email), I agree that you’re in a frustrating situation. Having to deal with other people’s stuff, especially when it interferes with your ability to do your work, is annoying and unfortunate. But, since you’re not a supervisor or someone in charge of this space, there isn’t a lot you can do about it.
What little you can do is send out an email to the other people who use the office and see if they’re okay with you doing some straightening work in the space. If everyone, including the person who overseas the room assignment, is on board, then maybe you can do some work to organize the office. If anyone objects, which likely someone will, you won’t be able to take care of the clutter on a permanent basis.
However, you aren’t completely out of options. If I were you, I would come into the office five minutes early each time you have your office hour and bring an empty box with you. Snap pictures of the desk, your chair, and the student chair with your cell phone or digital camera. Then, load everything off the desk, your chair, and the student chair into the box and set the box in a corner. Make the space functional and meet with your students for an hour. Then, after your office hour is finished, I’d use the pictures you took as a guide and return everything from the box back onto the desk, your chair, and the student chair so it resembles the pictures.
Is this option ideal? No. Can it help you to stay sane for the hour you use the office each week? Probably.
This type of thing seems to happen a great deal in academia. I remember a lot of my adjunct professors and teaching assistants during college having their office hours at the campus coffee shop because the shared offices they had been assigned were horribly cluttered or multiple people were scheduled to work in the office at the same time or the offices were incredibly difficult to locate. Since you likely listed your office on your syllabus as your location for office hours, you can’t switch to a coffee shop in the middle of the semester. Otherwise, I would have suggested you change locations and leave the mess for everyone else.
Even though your colleagues are being disrespectful and impolite by expecting you to work in the mess they have created, try your best not to feel animosity toward them about the space. They might be contributing to it, but they aren’t wholly responsible. Plus, you may need them as a professional recommendation or connection one day, and you won’t want to burn those bridges. Also, you only have a limited amount of emotional energy each day, and being frustrated and angry will zap that energy quickly. You don’t have to let your emotions be cluttered by this situation. It’s annoying, but you get to choose how annoyed you’ll be.
And, there is always the possibility that maybe, just maybe, you’ll get the go-ahead from your colleagues to straighten up the office. If you’re really lucky, some of them might even offer to lend a hand … but I wouldn’t bet on it.
Finally, be sure to put in your request now to your supervisor to be assigned a different office next semester. There is no reason you should be continually inconvenienced by your colleagues. If your request is denied, consider the coffee shop option.
Thank you, Suzy, for submitting your question for our Ask Unclutterer column.
Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.