As I type this, I’m roughly 35 thousand feet in the air. I didn’t intend to be on a flight this this weekend, but my plans changed at the last minute. I checked my schedule and rearranged a few things, and here I am getting face time with some clouds.
Jetting off across country may sound exciting and fun. And, it is. But, for people like me who love to plan ahead, last minute trips usually are a source of stress. There’s an odd combination of excitement mixed with the feeling you get when you go through the triple loop of a rollercoaster. There’s something about an unplanned trip that can make your stomach do a few summersaults.
Fortunately, there are some things you can do in preparation of your next spontaneous adventure. Here’s what I did over the last two days to add this quick trip to my schedule without too many hassles.
Call in the troops
Most of us have people in our lives who can help us out in a pinch. Be sure to have those friends/family members on stand by and speed dial in situations such as this. They may be able to jump on the computer for you as you pack and help find a way to the airport/train station/bus terminal/car rental shop, research what kind of weather to expect at your destination, and help you find a way to get to/from the airport/train station/bus terminal at your destination. Really good friends and family members might also agree to watch your pets or house sit for you or make sure that your plants get a little sunshine and water while you’re away.
Let technology be your friend
Check in or get your tickets in advance online, if possible. It will save you few minutes and help things go much more smoothly on travel day. Luckily for me, I checked in for my flight a day in advance and pre-arranged to automatically check-in for my return flight on Sunday. The airline I flew then sent my electronic boarding passes to my email address. Advance check in and electronic boarding passes also mean quicker boarding times and no paper clutter when I get home. Of course, it does help if your smart phone (or tablet) is charged. I lucked out there, too. My plane has power outlets so I can charge up and have enough battery power to make calls once I land.
It also helps that I have a few tools that I normally use to get stuff done. Today’s post comes courtesy of my iPad, Bluetooth keyboard, and Evernote account. Both devices fit easily in my Butler bag and are lighter and easier to carry around than my laptop.
Have a few things ready to go
The nice thing about spontaneous trips is they are spontaneous. But, that doesn’t mean you can’t do a little advanced planning for when those moments arise. I know someone who always keeps a packed bag in the trunk of his car. His go-to items include a sweater and some T-shirts so that he’s ready no matter the weather. If a full bag isn’t your style, you can keep a packed toiletry bag in your luggage with a travel toothbrush, small tube of toothpaste, comb, 3 oz. shampoo bottle, and other supplies. You might even like to make packing lists for different types of trips — weekend at the beach, weekend in the mountains, trip to see mom, four-day conference — ahead of time and save these checklists in Evernote so you won’t forget anything the next time you travel.
Staying current with your laundry also helps to make sure you always have clean clothes when you need them. You won’t miss out on a trip because you have to do a load of wash. Owning an overnight, duffle, or weekend bag will also come in handy, and you can save time at the airport by having your name/address tag already filled out and attached to the bag. If you travel often, you may also benefit from an extra phone charger, so you don’t have to go searching for one before you leave.
Chances are, by rearranging your usual plans to make room for the unexpected trip, you might be reducing how productive you would normally be. If that’s the case, use some down time, like when you’re on the plane or waiting for your connecting flight to get some work done. That might mean writing out your grocery or to-do list for when you return, reading that book you’ve been meaning to crack open (that book for me is The $100 Startup), or drafting a report.
Live in the moment
Sure, get stuff done (if you have time) so you don’t have an overflowing plate when you get back. But, don’t get so focused on working that you lose sight of having a bit of fun. Take advantage of the new opporutunity you have, whether that’s meeting new people or having new experiences. Your mind and body will feel less sressed and you’ll come back ready with lots of memories and stories to share.