Several years ago, I purchased David Allen’s landmark productivity book Getting Things Done. Allen describes an elaborate and effective method of, well, getting things done. One ingredient is the “ubiquitous capture tool,” which you can think of as a mobile inbox. It’s something that’s always with you, ready to capture anything you need to remember (David uses “capture” as a fancy way of saying, “write it down.”).
When I finished reading the book for the first time, I was inspired and eager to start. I bought some equipment, like a plastic in-tray for my desk, some 3×5 index cards, a label maker and a pricey Palm Treo (I realize I just dated myself). The Treo would be my ubiquitous capture tool. It was sleek, powerful and portable. I imagined myself using it to complete important and productive tasks. I’d whip it out at meetings with an air of gainful nonchalance. “This thing? Oh it’s just my electronic capture tool. Watch as I use it to get many things accomplished.”
Two months later, I recognized what was really happening: I was making lists. I was using a two-hundred dollar PDA to write lists. In other words, I was swatting a fly with a Buick. I sold it on eBay, put a stack of index cards in my pocket, and haven’t looked back.
Today, I use a pocket-sized notebook and a Fisher Space Pen (they write in any condition or orientation). That experience prompted me to examine other areas of my life in which I was prone to overkill. Computers are one of those areas. As a nerd, I’m often tempted by the latest and greatest piece of technology. Yet, I keep an 8-year-old iMac around because it’s great for writing. (The keyboard attached to it is 20 years old.)
Of course, there’s nothing wrong with having fun toys, especially when it comes to productivity. If you like the tools you have, you’ll be more likely to use them. So use what you like. At the same time, be aware of any instances of overkill.
So, are you swatting any flies with Buicks?