Google recently released four tip sheets to help you get your e-mail clutter under control with Gmail. The tip sheets come in four levels (white, green, black, and master) and are targeted to how many e-mails you receive a day (white being just a few messages a day, master being a “massive number”). Even if you only receive a dozen e-mails a day, it’s still beneficial to check out all four tip sheets for additional ideas.
The following are some of my favorite tips:
Use filters to control the flow of incoming mail
Set up filters to automatically label, archive, delete, star, or forward certain types of incoming messages. You can create a filter based on any message — just choose “Filter messages like this” from the “More actions” drop-down menu to get started.
Get through your mail faster with keyboard shortcuts
Using keyboard shortcuts will help you shave milliseconds off every action, which can add up to a lot of saved minutes each week. Enable keyboard shortcuts in Settings and use “j” and “k” to navigate up and down within your inbox, “o” to open messages, “r” to reply, “c” to compose, “s” to add or remove a star, “e” to archive, and more. Hit “?” at any time to see the reference guide with a full list of keyboard shortcuts.
Send and archive in one step
Turn on “Send & Archive” from the Labs tab under Settings, and you’ll see a new button that sends your replay and then archives the thread with one click.
There is also a printable guide for easy reference while you’re in your e-mail inbox.
(Once again I’m thanking my friend Erin Kane for introducing me to another valuable resource for Unclutterers.)