When you constantly use keyboard shortcuts, it takes you less time at your computer to do the same amount of work as someone who is mouse dependent.
If you’re looking to improve your speed and productivity behind your keyboard, start by learning and practicing the basics:
Once you have these mastered, it’s time to give your productivity another boost.
- For Mac users, keep a list of the programs you typically open in a given day and create launch and program-specific action shortcuts by going into Settings –> Keyboard Shortcuts. Then, hit the + sign to create your own program actions.
- Windows users can download the program ActiveWords and create actions through it. (Free trial available, $30 for purchase.)
Then, stop typing the same words repeatedly by creating shortcuts for commonly typed symbols, code, and words.
- For Mac users, download TextExpander and paste limitless text into your documents, e-mails, and programs.
- For Windows users, keep using the program ActiveWords that I mentioned previously. In addition to creating program and action commands, it also inserts words with keyboard shortcuts.
I love TextExpander on my Mac and use it to enter Amazon links, the blurb at the beginning of every Unitasker Wednesday post, the templates for the Workplace of the Week and Ask Unclutterer posts, all five of my different e-mail signatures, our site’s submission guidelines, and hundreds of other paragraphs, sentences, and words that I type repeatedly.
How much time are you wasting by not using keyboard shortcuts? Take the time to learn, practice, and use keyboard commands to improve your productivity.