Reader Christine, author of the blog Compass and Coffee Spoons, has a terrific little suggestion for staying on top of paperwork. A traditional tickler file didn’t work for her, so she found a system that did. After learning about her process, I asked if she could write up a post for us explaining it. Thank you, Christine, for sharing your tip with us!
Like most people, I am constantly battling the paper monster. Though I am making strides in going digital, I had been struggling on how to organize the things I still receive as hard copies. Inevitably, there are things that need to be filed, paid, or acted upon in some way at some time that does not exactly coincide with the moment I first touch them. For me, letter sorters didn’t work — the papers would end up avalanching all over the place or would be sorted incorrectly. I had tried and failed to use a “to do” file folder; I personally benefit from visible reminders and would easily forget about them when I filed the papers.
After seeing small binder clips with “to do” and other similar words printed on them, I was inspired to create my own using regular large binder clips and a labelmaker. I printed labels on my labelmaker that read “To Do,” “To File,” and “To Pay,” placed them on the binder clips, and hung the clips on sleek aluminum pushpins on the inside of my coat closet door. The papers are out of sight when I want them to be, but serve as a visual reminder for all my “to dos” each time I open my closet door. The size of the clip also creates a limit to how long I can put off the inevitable.
This idea can be applied in various ways, of course. I can see it working on a bulletin board or wall in a home office, or inside of kitchen cabinets. (Magnetic spring clips could be substituted on a chalk board or other magnetic surface.) You might want to have one by the front door for papers you must bring with you when you travel. This would also be a good way to organize kids’ homework or household information you need to frequently access (for that application, I could see laminated sheets on a ring, with the clips as identifiers). You could also use color-coding — either painting them yourself on regular black binder clips or by purchasing clips in various colors. No matter where, why, or how, it’s a cheap and easy idea that can help you be a little less paper-crazed.