If you share a home or office with others, you’re going to need to consider their needs when setting up your organization systems. The following are some things to consider when putting these systems in place.
I knew a couple where the wife set up the files, and the husband couldn’t find the insurance policy when he wanted it. His wife had filed it under the name of the insurance company, and he never thought to look there. (He may not have even remembered which company they bought the insurance from.)
Insurance files are a good example of how varied a naming system could be. Would a car insurance policy go under “Insurance — Car” (along with “Insurance — House” and “Insurance — Medical”)? Or would it go under “Car — Insurance” (along with “Car — Purchase” and “Car — Maintenance”)? And would you use the word “car” or “auto” or something else, such as the make of the car, or the car’s name (for those who give their cars names)?
There’s no one right answer, but file names need to work for everyone who might be adding to the files or retrieving items from them. Discuss and agree upon the naming convention so no one wastes time.
Once you’ve decided what goes where — in the kitchen cabinets, the garage, the linen closet, the office storage cabinets, the toy area, etc. — it helps to label those spaces to ensure that everyone putting things away remembers where they go. If young children are involved, those labels might include pictures. If you are fortunate enough to have housekeeping help, and your helpers speak a different primary language than you do, you may want bilingual labels.
If you want children to hang up their clothes, make sure there are hooks or hangers they can reach. A double hang rod can ensure there’s at least one set of clothes closet hangers that kids can reach.
Similarly, a tall adult setting up an organizing system will need to consider the needs of any shorter adults using that system. This might include placing frequently used items where everyone can easily reach them and ensuring there’s a step stool handy for reaching the highest cabinets or shelves.
And if some household members have problems reaching things in low cabinets, installing pull-out shelves might be worthwhile.
There are many different ways to be organized, and two people sharing a home or office may not share organizing styles. Just one example: One person may prefer everything to be put away behind closed doors, while another prefers things to be out and visible.
One way to handle these differences is to let each person have some non-public space to organize according to individual preferences (within certain limits for health and safety), while coming to some compromises on how public areas will be handled. If you prefer to fold your socks and put them away using little drawer dividers, while your spouse or partner prefers to just toss socks into the drawer, there’s no need for either of you to convert the other to your system. Reserve your energy for figuring out a way to organize the kitchen and living room to suit you both.