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Clutter of the mind; how to get organised?

(20 posts) (11 voices)
  • Started 2 years ago by Suzy
  • Latest reply from djk
  • RSS feed for this topic
Overall Rating: votes

Tags:

  • agenda
  • calendar
  • diaries
  • diary
  • Filofax
  • forgetfullness
  • gtd
  • iphone
  • mind clutter
  • notebooks
  • Organisers
  • organising
  • planners
  • schedule
  • systems
  1. Suzy
    Member

    Does anybody else on here have trouble working with an personal organiser? I'm good at making lists, but for some reason I just fail at being able to use personal organisers.

    I'm starting to feel like a horrible person.
    I totally forget to pay back friends money I've lend from them and then they have to remind of the money I haven't paid back yet which makes me feel like a awful friend, like I'm taking avantage of their generosity.
    I forget appointments and where and when a class is held.
    Every time I start using an personal organiser I keep up with it for a few days and then I break the habit again.

    I cannot imagine what life will be like once I finish University and I'm getting my first job.

    Anybody else who's horrible with personal organisers? Is there anybody who used to be unorganised and who has found a tip on how to start using an personal organiser?

    Posted 2 years ago #
  2. Zora
    Member

    Do you mean the binders with calendar pages that you fill in? I tried and could never keep up. I have a couple of friends who also failed ... too much work rewriting items with their plans had to be revised.

    What works for me is an electronic organizer. I use a program called Above and Beyond that lives on my desktop computer. You can program it to add to-do items on a daily, weekly, whatever schedule, insert appointments and alerts, and -- this is why it works for me -- if you don't do something on your list for that day and you want to reschedule it, you can. Hit one button, carry over undone items, and zip! they're transferred. No writing.

    There are other programs out there, some of which may work better for you. If you have a smartphone, like an iPhone or a Blackberry, you can use that to organize yourself (or so I'm told; I don't have one). This would be better than a desktop app for busy people, because you'd have it with you at all times.

    Don't beat yourself over the head if the paper book doesn't work for you. It's great for some people, but not for everyone.

    Posted 2 years ago #
  3. Suzy
    Member

    @Zora: Yes, I mean those things. (I'm ESL, so I didn't know if I used the right word in this context.)
    Thanks for the advise, I'll check out Above and Beyond!

    Posted 2 years ago #
  4. klutzgrrl
    Member

    Yes! I hear you! I find organizers quite horrible. I'm an 'out of sight, out of mind' person and I need things in-my-face to remember them. Also most organizers seem designed for business people juggling meetings, not a normal life.

    You have two options: one, get a system and really commit to learning it. THere are lots of 'how tos' on using planners. You have to learn the new routine. The other option is to ditch the planner idea and find something that WILL work for you. I suspect that latter is the way to go, but the main thing is to learn to WRITE EVERYTHING DOWN. I mean it. DON'T TRUST YOUR MEMORY. WRITE IT!!!!

    A simple alternative is a small, plain (non spiral bound - the spirals are annoying) notebook. Just write everything down.

    For example: "Borrowed $20 from Jen". Cross it out when you pay. Doesn't matter where, so long as it's in there somewhere. Write your whole uni timetable in the front. Uni times don't change much, you dont' need to write them out each week.

    Another suggestion: Print out your uni timetable and laminate it, or write it out on an index card (or cardboard from a cereal box) and keep it in a handy pocket. Check it often. Check it as you eat breakfast so you know what you have for the day.

    Life at Uni is simple compared to life as a parent (bills, paperwork from two schools, appointments, my own classes, work functions.... yuck....) so you need to get a handle on this. I've made my life very difficult at times, by being disorganized in the way you describe. But you're not a bad person - organized people have way of making "messies" feel that way. You are a great, creative person who needs a system to help them deal with clocks and a too-full schedule.

    I have a bunch of index cards cut to notebook size that I keep clipped (mini bulldog clip with fold-down handles) to the front of my notebook.

    Any important stuff for the day goes on the index card. For example " -See Prof. at 3.30. Take library books back. Pick up Joe at 5." -

    It's that simple, and it's there in front of you, not buried in the middle of a book somewhere. I also use them for shopping lists.

    Memory and attention are influenced by our health. Consider how much sleep you are getting, exercise, and your use of alcohol, caffeine, and amount of screen/game time. At the risk of sounding like your mum...'are you taking care of yourself?'

    I read a lot of Buddhist stuff, they have some very good practices about being mindful and 'present' which I find helpful. If you are distracted and mentally 'elsewhere', that isn't helpful.

    Good luck!

    Posted 2 years ago #
  5. klutzgrrl
    Member

    @ suzy, sorry I made my post so wordy, I hadn't read your mention of english being your second language.

    Edited to add:

    I wonder if the fact that you are ESL is causing problems too - are you in an english-speaking country? Having to work in a foreign language all the time would be mentally very tiring.

    Posted 2 years ago #
  6. bandicoot
    Member

    i read getting things done by david allen and it REALLY made a difference in my life.
    i don't do every single thing he suggests, but i do a few.

    i now assess whether things will take me two minutes or less to do.
    if it is a two minute job, then i have disciplined myself to do it immediately.
    this keeps down a lot of clutter.
    i think it made the single biggest difference.

    i now write everything down....somewhere.
    he calls it "capturing".
    get it down on paper or into an email or into a PDA and get it out of your head....which is then freed up for creative thinking.
    i use gmail and i am learning to use more and more of it's other functions, like google docs and calender.
    the trick here is to commit to just a few capture methods and then STICK WITH THEM.
    if you capture and then never look again, it's obviously a waste of time.
    i have had to try a few mixes of methods before i found what worked for me.

    my final approach...and i don't know whether this is a GTD strategy or not....is to be very selective about what i commit to.
    i keep my life as simple as possible and even then i know i could trim off some fat.
    well, i guess that is why i find myself here at the unclutterer forum! LOL!

    finally, as a general rule in life, i personally find things a lot smoother and easier if i never borrow or lend money.
    i would find that to be a whole extra unnecessary layer of "busyness" and things to think about.

    Posted 2 years ago #
  7. Suzy
    Member

    @ klutzgrrl: No, I'm not in a English speaking country (though I mostly moderate English websites while I'm online, so my English skills get tested on a daily basis. I don't mind wordy posts, they help me improve my English :) )

    (Over there we use the word Agenda, and while I know the English use the word Agenda when they refer to the to-do list they use during meetings, I didn't know what word to use - Personal agenda has a lot of synonyms according to Google.)

    The methods you've described sound like they might work, so I will definately look into them before I decide which system I'm going to use :) .

    I could use more sleep, cut down on the caffeine (I'm trying to do that right now) and maybe cut down on screentime as well. I don't drink alcohol and I do exercise. Thanks for reminding me about health vs attention :) .

    @bandicoot:
    I'll try to pick up GTD somewhere! Sounds like a good read. :)

    I try to employ the no lending rule as well, but sometimes I just have to.
    Like last time I lend money: my friends and I had dinner together and all but one of us didn't bring cash and getting it from the ATM turned out to be impossible (ATM was out of service). So that one friend paid for all and I still have to pay her back. I wrote down her bank account number somewhere and I can't find it!

    Posted 2 years ago #
  8. klutzgrrl
    Member

    A few useful links -

    http://www.lifehack.org/articles/productivity/getting-ready-for-2010-my-moleskine-setup.html

    http://zenhabits.net/2007/04/zen-to-done-ztd-the-ultimate-simple-productivity-system/

    http://www.43folders.com/2004/09/03/introducing-the-hipster-pda

    Posted 2 years ago #
  9. Claycat
    Member

    Zenhabits is one of my favorite blogs. I'm sure his book is great, too. It is on my list for when I have more money. I highly recommend anything he has written. Oops! His name is Leo Babauta.

    Posted 2 years ago #
  10. klutzgrrl
    Member

    Yes Leo is very sensible. I like his 'Three Big Things' idea. Good for people like me (WAHM mom) who needs a fairly fluid day. Not quite so relevant for the issue of scheduled classes and set times, but I'm sure he'd have some useful stuff there.

    I'm a massive Merlin Mann fan - he was all about GTD and time management, inbox zero, for a while there but now he's all about doing stuff that MATTERS and I love that.

    Suzy, I have seen diaries marketed as 'Agendas' but you are right, it's not used a lot. Diary, Planner or Personal Organizer would all work though the latter tends to mean a digital organizer I think. Sometimes you can't be all that precise with a single word and have to be content with a phrase! You could use the brand name - Filofax type diary?

    Posted 2 years ago #
  11. akcorcoran
    Member

    Anyone else get "organized mind fatigue"? I have all these systems and a great to do program on my Mac / iPhone and forums and books and tips ... And sometimes I just feel exhausted by all the effort it takes me to work on uncluttering! Maybe it's just me - or maybe it will become an innate trait (instead of being messy), but this post just put me right there. Sometimes i just want to unclutter my mind of all the uncluttering work! But, I guess that's what got me here in the first place...

    Posted 2 years ago #
  12. SarahJ
    Member

    Well, I was going to recommend GTD, Zen Habits, Moleskine notebooks and the Hipster PDA, but I'm too late. I guess I'll just second all those things!

    Posted 2 years ago #
  13. klutzgrrl
    Member

    akcoran, that's why I switched to paper. I have my notebook for mind-dumps, my cards for important to-dos, and that's it. My contacts are in my phone, not that I really use them. I found all the digital stuff just got too hard and too confusing.

    Posted 2 years ago #
  14. bandicoot
    Member

    suzy, this is a helpful tool too:
    http://www.remindr.info
    in this example, i would have come home from dinner, holding that bit of paper with the bank account.
    i'd have set up an email remindr to myself for the following morning and then i'd have a copy of the details n my email for retrieval when i was ready to do some banking.

    Posted 2 years ago #
  15. trillie
    Member

    @Suzy, there is a forum thread called "What personal information manager do you use?", here: http://unclutterer.com/discuss/topic/what-personal-information-manager-do-you-use -- Maybe there are some helpful tips for you in there, too.

    And apropos Zen Habits (yes, Leo's idead have infiltrated my mind too), the newest post there was about how the one thing that breaks your new habit is -- not doing it. For me, when I started to use a calendar "seriously", it helped associating it with something I do anyway every day, in my case my second cup of coffee after breakfast.

    @akcorcoran, I guess that's why we're all here! I also think you have to try a few ideas, or combine some, before finding one that suits you, your mind, and your daily routine. For me, I found that often, "less is more" -- I'm easily overwhelmed, I think hundred thoughts at the same time anyway, so I don't function well with using Evernote AND synching it AND getting reminders via email AND having a paper address book. I'm very much a computer person, but my life is better if I only focus on my paper notebook :o)

    And @klutzgrrl, I think your first post up there is great and sums it all up :o) I love that you're mentioning that unorganized people are not bad people, because I know the guilt and the self-hate from not getting somewhere on time, or being called about something I forgot etc. You are right, we only need a system that works for us and USE it :o)

    Posted 2 years ago #
  16. chacha1
    Member

    I know a lot of people (DH included) who use smart phones for pretty much everything these days. I don't. I print out calendar pages from Outlook, write my to-do's on those, and carry them around in my handbag. Everything from client appointments, to dances to attend, to dates with girlfriends, to what bills to pay on which day, to when I'm going to the grocery store. If I borrowed money from a friend, I'd write in the payday block "pay back Jen, $20."

    The only thing in my phone is phone numbers. :-) I tried using a notebook, tried using a day planner, everything was either too much or not enough. The calendar pages work like a charm for me. Not least because they weigh nothing and can be changed out in a minute.

    Would add that I am THE planner in our family and circle of friends. The calendar thing seems almost too simple, but it really does the trick.

    Posted 2 years ago #
  17. jsights
    Member

    Suzy, I see you are in college so probably don't have a lot of spare cash for something like an iPhone. I wouldn't be able to live without mine. The Notes app built in is my organization lifeline! I always have my phone with me, so as soon as I think of somthing I need to do, or buy, I type it in there. I make a point to look at my notes at least once a day so I don't forget to do something. And it's less cluttered in that I can delete a "to do" I complete rather than just drawing a line through it. Between that and the calendar app, I feel much more on top of things.

    You can do the same thing with a small notebook you keep with you all the time. ALWAYS keep it with you, and look at it at least once a day. Same idea. I just find the iPhone easier because I can sync it easily with my computer and not worry about losing information.

    I think they key is to keep it simple. Like I said, a small notebook. Don't worry about fancy organizers. That will only overwhelm you.

    Good luck!

    Posted 2 years ago #
  18. djk
    Member

    I have tried a few different ways and abandon them all eventually. What I am trying now is a small daytimer (agenda,calender), a very small/thin notebook in my bag, and my iPhone. My schedule varies day by day and week by week and I notice if I try to make appointments or changes on the spot with someone using the phone calender I will sometimes make errors or can't keep up with someone who is giving me all sorts of information too fast, and I can't rely on my memory when appointments are being juggled too often. So I write appointment changes/notes in my small daytimer with any applicable notes and later when I am not in the middle of speaking with someone I can add the details correctly into the phone. Daytimer is law, phone is reference. The little notebook is for anything I have promised (bring cookies to party, neighbours away from this date to that date, pick up their paper, etc) or any random things I want to dump down, things I have to remember. They get crossed off as they are done.

    The inside of my bags are almost uniformly black, therefore things can be hard to find. So my little book and daytimer and phone all are brightly coloured so I don't look unprofessional rummaging around in my bag with all my files and other stuff in there I need for work.

    so far, so good!

    Posted 1 year ago #
  19. bandicoot
    Member

    i got a nifty little app for my iphone called "use your handwriting".
    you actually "write" on the screen with your finger and it captures it.
    it's got a tree sort of system where you can have notes and sub notes and sub sub notes.
    i LOVE it because i have the exact same problem as djk with capturing info correctly in my phone, trying to type it all in, in the right place.
    with UYH it's just so much simpler to get the info down and then relocate it later if you need to.
    http://www.theiphoneappreview.com/09/use-your-handwriting-iphone/

    (i don't work for them!).

    Posted 1 year ago #
  20. djk
    Member

    ooooooooooohhh I do love new apps!

    will take a look at it

    Posted 1 year ago #

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