Archives for Technology

Become a Gmail ninja

If you use Gmail as your primary e-mail system (and I recommend that you do simply because of its powerful spam filter), then it’s time for you to become a Gmail Ninja.

Google recently released four tip sheets to help you get your e-mail clutter under control with Gmail. The tip sheets come in four levels (white, green, black, and master) and are targeted to how many e-mails you receive a day (white being just a few messages a day, master being a “massive number”). Even if you only receive a dozen e-mails a day, it’s still beneficial to check out all four tip sheets for additional ideas.

The following are some of my favorite tips:

Use filters to control the flow of incoming mail

Set up filters to automatically label, archive, delete, star, or forward certain types of incoming messages. You can create a filter based on any message — just choose “Filter messages like this” from the “More actions” drop-down menu to get started.

Get through your mail faster with keyboard shortcuts

Using keyboard shortcuts will help you shave milliseconds off every action, which can add up to a lot of saved minutes each week. Enable keyboard shortcuts in Settings and use “j” and “k” to navigate up and down within your inbox, “o” to open messages, “r” to reply, “c” to compose, “s” to add or remove a star, “e” to archive, and more. Hit “?” at any time to see the reference guide with a full list of keyboard shortcuts.

Send and archive in one step

Turn on “Send & Archive” from the Labs tab under Settings, and you’ll see a new button that sends your replay and then archives the thread with one click.

There is also a printable guide for easy reference while you’re in your e-mail inbox.

(Once again I’m thanking my friend Erin Kane for introducing me to another valuable resource for Unclutterers.)

Popularity: 10% [?]

Posted by Erin on Jun 27, 2009 | 11 Comments |

Palm Pre: A review by an ex-dumbphone user

Today we welcome back Unclutterer programmer Gary DuVall to the front side of the site.

Smartphones are all the rage these days. From Palm’s earlier creations, through the Blackberry and the iPhone, I’ve managed to resist the urge to upgrade from my old Motorola RAZR. As my thinking went (and had for nearly a decade), all I needed was a phone that worked — not one that included the kitchen sink. All of that went away this past weekend when I finally upgraded to Palm’s newest creation: the Palm Pre.

The Palm Pre sports a veritable plethora of features found on many competing smartphones: a camera, integrated mail and contact management, an easily-accessible online store (called the App Catalog), media playback, and more. What set the Pre apart from the others in my mind were some distinctive features that promised to make life just that much easier: Synergy, multitasking, iTunes sync, turn-by-turn GPS, and a very sharp 3-megapixel camera with integrated LED flash.

Synergy, Palm’s contact management system, integrates and merges your contact lists from Gmail, Facebook, Instant Messaging, and Microsoft Exchange into one easy-to-manage profile for each contact. Merging my Facebook contacts with my AIM list was easy; out of approximately 175 contacts, only three wouldn’t automatically merge. Linking the remaining three unmerged AIM contacts with the profiles they belonged under took maybe two extra minutes.

One of the more quirky and unexpected features of the Pre is its ability to masquerade as an iPod and synchronize with your existing media library using iTunes. While it won’t allow you to listen to files containing Apple’s DRM, it will synchronize your non-DRM MP3 and MP4 video collection to its 8GB storage without a problem. One caveat: Apple may not look upon this feature so favorably in the future, so you may not want to exclusively depend on it.

With the Pre’s on-board 3-megapixel camera, I no longer find it necessary to bring my everyday point-and-shoot along with me. The pictures are more than acceptable in both well-lit and low-lit situations. The LED flash works well enough, providing just enough light to get the right shot in dim light. That said, if you’re a dedicated amateur photographer, you may want to stick with your higher-end camera because the configuration options are currently slim.

The on-board turn-by-turn GPS system, called “Sprint Navigation” by Telenav, could easily replace most in-car GPS systems — provided you’re in a coverage area. Looking for the nearest bank? Three button presses and your directions are already queued up. While Google Maps on the Pre also offers much the same functionality, the spoken directions of Telenav’s system make it a much safer proposition. Sprint Navigation is provided free on the Pre.

And now we come to multi-tasking, perhaps Palm’s biggest achievement with the Pre. WebOS, Palm’s new operating system, allows multiple applications to be opened and used at once in the form of “cards.” While the iPhone has unofficially supported minor multitasking in certain applications, Palm takes it to a whole new level, allowing a user to view a PDF (through either the included PDF Reader or the newly-available Shortcovers e-reader application), listen to Pandora, map out a route using Google Maps, write an email, and browse the web all at once without having to close out from any of them to access the other.

While the App catalog may be sparse until more developers get on-board, there’s already evidence the organization-minded will have even more to enjoy on the platform: Evernote and SplashID Secure Password Manager were both released last week, offering even more tools to keep everything in its place.

With the Pre, I’ve come to realize just how much the smartphone has to offer: an innovative OS just ripe for organizing multitaskers, and (most of all) I no longer have to keep a notepad, GPS, point-and-shoot camera, or iPod with me. While I’m not going to step into the inevitable “Is it better than the iPhone?” fray, I can at least tell you that Palm has most certainly made me a believer in keeping life organized using the Pre.

(The Palm Pre is currently available for $199 (after $100 mail-in rebate) with a 2 year contract through Sprint, but other Palm phones using the WebOS platform are expected to find their way to other carriers including AT&T as well as Verizon in the next 6-12 months.)

Popularity: 11% [?]

Posted by Gary on Jun 16, 2009 | 15 Comments |

Cordotz clear cable confusion

Reader Tomas recently tipped me off to Cordotz, a cable organizing solution.

I really like the cord identifier straps and the cord identifier buttons for labeling and controlling the mess under your desk or behind the television. Pre-printed labels come with each package, and you can also print your own labels with their DIY sheet. A pack of 10 buttons or straps sells for $10. Oddly, to purchase the items, you need to click on the “locate” tab on the homepage.

Popularity: 12% [?]

Posted by Erin on Jun 15, 2009 | 24 Comments |

Ask Unclutterer: How to use Entourage to manage e-mail

Reader Bev submitted the following to Ask Unclutterer:

The company I went to work for in March has both Macs and PCs (me=graphic designer, Mac). The IT department has all of us using Entourage to keep us on a consistent system. I know that Entourage has features to help organize e-mail and create tasks, but I’m not using them yet. Help–please!

Bev, either you’re a plant, or you have the best timing in the universe. Last week, Microsoft arranged for me to have a phone call with Peter Walsh about Entourage for Mac. I’m not kidding. So, even though I’m not an Entourage user, I have a little more insight into the product than I did before the call.

For starters, Microsoft has fantastic training videos on their website to teach you how to get your e-mail, to-do lists, and calendar in sync. After watching the “Get started” video, choose from the other 11 videos in the left column under “Entourage 2008: videos.”

Peter Walsh is actually a fan of using Entourage as a home maintenance system, tracking everything from appliance warranties and finances to children’s schedules. “It’s a simple spreadsheet to manage all aspects of your life,” Walsh said.

He likes its comprehensive nature because in one place you can have your e-mail, calendar, and task/to-do lists. You can also color coordinate messages and calendar items.

For anyone not using Entourage, you can download a 30 day free trial of Office 2008, which includes the program. And, as Walsh said, “If it works, great. If not, move onto what works best for you.”

However, Bev, at work you don’t have much of a choice about the program that you use. So, learn all that you can from the videos and take advantage of the planning features in the program. Peter Walsh seems to like them, and that is an organized endorsement if I ever heard one.

Thank you for submitting your question for our Ask Unclutterer column. Good luck getting your e-mail under control, and check out our other posts on e-mail management for non-program specific ideas.

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

Popularity: 12% [?]

Posted by Erin on Jun 12, 2009 | 9 Comments |

Review: NeatDesk and NeatWorks for Mac

A few weeks ago, the Neat company sent me their new NeatDesk for Mac scanner and its NeatWorks software to review. I have been a Fujitsu ScanSnap loyalist for the past two years, so I wasn’t super excited about doing the NeatDesk review. In fact, I tested one of their mobile scanners a year ago and was so disappointed with it that I didn’t even post the review to the site (why clutter up your time with an awful review?).

To my surprise, however, I liked the NeatDesk for Mac. Specifically, I really liked the NeatWorks software. (If you buy the scanner, the software comes with it. The software also sells as a stand-alone product.)

The physical scanner is basic. It was easy to assemble, simple to install, is speedy, and it has a streamlined, uncluttered design:

What I want to talk about more in-depth is the accompanying software. Like most other programs, it automatically straightens scans, has text OCR and a document feeder, can automatically generate PDFs, and has settings for color, black/white, and image-only. Where it stands apart from other programs is with its field mapping on business card scans (it generates a contact card in Address Book with the data populated straight from the scan), it supports third-party scanners (Fujitsu, Canon, HP), and it allows you to create custom field values (this is great if you scan both business and personal receipts on the same scanner, so you can have drop-down menus for different credit cards, etc.).

Additionally, I liked that I could create custom reports based on my scans. If I wanted to pull up only my receipts from May 2009, I can do that and have the cover page reflect that information. If it’s a nice receipt, the software will also map vendor, date, and amount fields, similar to how it does with business cards. However, I only got this to work twice out of 10 times because I usually crumple up my receipts when I stick them into my purse and the text wasn’t very clear on the receipt when I scanned it. (I think of this as user error, not the program’s failing.) Here is an example of a good scan:

My only real complaint is that color paper seems to throw off all field-mapping abilities. If a piece of paper, receipt or business card isn’t black and white, it won’t map the information well, if at all. Take for example, my business card:

My card is just white text on a green background, and the software program didn’t map any data off of it. Actually, the system initially thought it was an image, not a business card. I was able to type all of the accurate information in by hand, so it doesn’t completely mess up the system, but I still wish it were more accurate. That being said, a lot of document feed scanning software systems have the exact same problem. In my opinion, it’s not a reason to keep from buying the software.

I think the scanner is fine, but I strongly recommend the NeatWorks software for Mac to use with whatever scanner you own. The software was extremely convenient and performed very well. It is much better than the software that ships with the Fujitsu ScanSnap, is right around the same price as DevonThink Pro, NeatWorks is simple to use with Evernote, and it’s a great way to control paper clutter. It earns a big thumbs-up in my book.

And, my cat Charlie is a big fan of its storage box:

Popularity: 15% [?]

Posted by Erin on Jun 8, 2009 | 39 Comments |

Desktop timers help with productivity

One of my favorite productivity strategies is to set a timer and see how much I can get done before a buzzer sounds. I used to keep a timer from my days as a high school debater on my desk. It had a magnet on the back, and I just stuck it to my bulletin board when it wasn’t in use.

Then, I dropped my timer and the digital face distorted to only read 88:88. The thing was close to 20 years old, so I couldn’t be too upset that the $4 piece of equipment had failed.

To replace my beloved timer, I decided to download a program called Alarm Clock 2 by Robbie Hanson for my Mac. (A comparable program for the PC is XNote Stopwatch and you can find a review of the program on Texas-based professional organizer Lorie Marrero’s blog.) I chose Alarm Clock 2 because it is free to download and it does everything I want it to do.

There is an alarm feature (which I use to remind me to break for lunch), a timer (to help me stay focused on a task), and a stopwatch (to help me keep track of how I’m spending my time). I like that I can set the alarms and buzzers to be songs from my iTunes folder, and that I can have them change volume based on how long they have been “ringing.”

If you haven’t used a timer before to help you with your productivity, I highly recommend using one. After lunch, when my energy level takes a nose dive, I like to set the timer for 10 minutes and see if I can finish all of my filing before the music starts playing. I also set a timer during phone calls to help me stay on topic and keep the business call to under 15 minutes. I also like to make sure that I’m spending the majority of my day (close to 80 percent) behind my desk completing important tasks that help me to advance my goals. I know that I’m procrastinating or avoiding the big-picture items when less-important tasks start filling more than 20 percent of my work day.

Do you use a computer-based timer to help you be more productive? What program do you use and why do you like it? Share your experiences in the comments.

Popularity: 14% [?]

Posted by Erin on Jun 3, 2009 | 25 Comments |

Cleaning your computer keyboard

We’ve either done it ourselves or know someone who has spilled a drink onto a keyboard. Gina Trapani, founder of Lifehacker who now writes the terrific blog Smarterware, gives detailed instructions on how to save your keyboard after it has gone swimming.

A good cleaning once a year isn’t a bad idea for your keyboard, either, and her instructions will get you back to new. Keep the clutter out from under your fingertips.

Popularity: 12% [?]

Posted by Erin on Jun 2, 2009 | 9 Comments |

Leave a comment: Tips to clean your PC data

A surprising find on the HP website was “Is Your PC a Mess?” It is exactly what it sounds like: tips for keeping your data on your PC clean.

Windows Defender (which is already installed on Windows Vista®) is a very good start [when scanning for spyware]. Simply install and follow the prompts to check your system. There are other excellent tools available from reputable download sites too, many of the best ones completely free. Again, multiple layers of protection can save you from terrible heartache – it only takes one bad infection to ruin your whole week.

I’m a Mac, so I had no idea that there was a spyware program built into Windows Vista. It’s one of many great suggestions from the article.

What do you do to keep your PC clean? Let’s fill the comments with ideas and suggestions to help all of our PC readers.

Popularity: 15% [?]

Posted by Erin on May 20, 2009 | 37 Comments |

Increase your productivity with keyboard shortcuts

When you constantly use keyboard shortcuts, it takes you less time at your computer to do the same amount of work as someone who is mouse dependent.

If you’re looking to improve your speed and productivity behind your keyboard, start by learning and practicing the basics:

Once you have these mastered, it’s time to give your productivity another boost.

  • For Mac users, keep a list of the programs you typically open in a given day and create launch and program-specific action shortcuts by going into Settings –> Keyboard Shortcuts. Then, hit the + sign to create your own program actions.
  • Windows users can download the program ActiveWords and create actions through it. (Free trial available, $30 for purchase.)

Then, stop typing the same words repeatedly by creating shortcuts for commonly typed symbols, code, and words.

  • For Mac users, download TextExpander and paste limitless text into your documents, e-mails, and programs.
  • For Windows users, keep using the program ActiveWords that I mentioned previously. In addition to creating program and action commands, it also inserts words with keyboard shortcuts.

I love TextExpander on my Mac and use it to enter Amazon links, the blurb at the beginning of every Unitasker Wednesday post, the templates for the Workplace of the Week and Ask Unclutterer posts, all five of my different e-mail signatures, our site’s submission guidelines, and hundreds of other paragraphs, sentences, and words that I type repeatedly.

How much time are you wasting by not using keyboard shortcuts? Take the time to learn, practice, and use keyboard commands to improve your productivity.

Popularity: 16% [?]

Posted by Erin on May 19, 2009 | 23 Comments |

Review: Bento for iPhone

If you’re a Mac user who has searched for a user-friendly personal database application, no doubt you’ve come across Filemaker’s Bento. Bento is a great way to keep your personal data organized, and it integrates well with Address Book, iCal and Mail.

This week, Filemaker released Bento for iPhone and iPod Touch, which can function as a standalone application, or sync with the latest version of Bento for the desktop. I have to admit that I was a bit skeptical of the idea of a database application on a smaller device such as the iPhone, so I decided to test it out for a couple of days to see if it was as usable as advertised.

My first impression was that it’s clear that Filemaker took great care in making Bento for iPhone as iPhone-like as possible. I’d almost say that it’s easier to use than its desktop counterpart. And, while it lacks some of the deeper functionality of the desktop version, what’s included is extremely simple to use.

As I browsed through Bento for iPhone’s default templates, I was delighted to find one for creating a home inventory, something that has been on my mind ever since reading Gary’s experience of losing everything in a fire.

Adding a new inventory item was intuitive, and about as quick as possible given the limitations of the iPhone keyboard. But, adding a photo was much easier than it could ever be on a desktop, because Bento for iPhone integrates core functionality such as the iPhone’s camera. You can also use data from Contacts, iCal, Maps, Mail and Safari. I found that it was faster to add the item name and photo on the iPhone, then sync with the desktop to add other information. I was able to add a few dozen items in a fairly short amount of time, and never encountered any problems syncing data.

Bento for iPhone will appeal to anyone who wants to stay organized and take their data with them. The portability makes it much more convenient for capturing many type of personal data. Whether you want to take your recipe collection with you while you shop, track the foods you eat during the day, or make sure you’re prepared with a home inventory.

Bento for iPhone is currently available for $4.99 through the iTunes App Store. It’s bit more expensive than the typical iPhone App, but for what it does I consider it a bargain.

Popularity: 16% [?]

Posted by Brian on May 9, 2009 | 4 Comments |

Ask Unclutterer: Organizing a shared drive

Reader Nick submitted the following to Ask Unclutterer:

I’m curious what strategies you’ve come across to declutter a group drive, such as in the workplace? Do folks structure their group files by situation, by file type, by projects, or by user? Something else entirely?

The necessary, but always disorganized, shared network drive is unfortunately a staple in many offices. It exists so that there will be a nightly backup of company data and for employees to easily share their information with each other, but that is often where the benefits end. Unless your company has a mandated filing system, people will save data to the shared drive any way they please.

My first piece of advice is to never store files by user name. People resign, get fired, and are promoted too quickly for it to be a valuable structuring method. The same is true for storing data by specific job titles — the Vice President of Marketing might become the Vice President of Corporate Outreach without any change in duties, offices, or staffing.

My advice is to organize by the kind of work your business or organization completes. If you’re at a business with a handful of clients, have folders based on client name and subdivided into projects. If you’re at a business that creates products, have folders based on the product and subdivided into projects relating to those products. If you are a non-profit or a service-based organization, you can probably get by on simply organizing by projects.

A standardized file naming structure can also help: YearMonthDay_project_document.extension or 20090508_Ask_Drives.txt

A naming structure such as this allows you to identify when the file was created (May 8, 2009), what project it relates to (Ask, for Ask Unclutterer), and its topic (Drives).

Honestly, though, what matters most is the search program you have associated with the drive. If you can access the drive with Google Desktop or Copernic Desktop, you should be able to find whatever file you need with these powerful search engines. They are your salvation when the filing system is so far gone that you can barely find the files you added to the drive.

What advice do others who work on shared drives have for Nick? Please let us know your ideas in the comments.

And, thank you, Nick, for submitting your question for our Ask Unclutterer column.

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

Popularity: 16% [?]

Posted by Erin on May 8, 2009 | 16 Comments |

Keep your Twitter account clean with the Nest Unclutterer

We love Twitter.

But we don’t like it when a tweetbot follows us just because we mentioned a particular word or brand name. We could protect our updates, but that would just make it more difficult for people we actually know to follow us.

We don’t like tweetspammers who follow so many people that they’re probably just trying to get people to follow them back. You can’t be really listening to what 2000 people have to say.

We don’t like having our friend list filled up with inactive users who never tweet anymore.

These are just a few of the reasons we have created the Nest Unclutterer. It uses Twitter’s excellent API to help you maintain a tidy Twitter account:

  • The Nest Unclutterer protects your privacy from marketers and businesses by blocking followers who are already following a user-specified number of people.
  • It removes followers who have been inactive for a user-specified period of time.
  • It helps create a whitelist of users exempt from any of these rule-based actions.

We hope you like it, and we would appreciate any suggestions for additional features.

Popularity: 17% [?]

Posted by PJ on May 5, 2009 | 22 Comments |

The perfect laptop bag for business travel

In the post What we want but can’t yet have, I bemoaned how I had yet to find a decent laptop bag for business travel:

The perfect laptop bag has a pocket for everything you need to carry with you, has a comfortable shoulder strap, is made to last, is professional in appearance, and doesn’t scream I’M CARRYING A LAPTOP FOR YOU TO STEAL. This bag is so perfect that you want to name your pets after it. We have found many bags that come close to meeting these requirements, but none that is perfect.

The day after this post ran, I got an e-mail from a lovely woman at Tom Bihn bags explaining that the reason I hadn’t found the perfect laptop bag was because I hadn’t tried her company’s top-of-the-line product. Fair enough, I hadn’t tried the exact bag she was referencing in her e-mail. I told her I would take it out with me on a few trips and see how it handled. My expectations were low; I’d been let down so many times in the past that I assumed I would be let down again.

I’m not one to eagerly admit when I’m wrong, but I was. This bag is amazing. It meets my qualifications for a perfect laptop bag for business travel — and more. I’ve since taken it out four times (three of those involved air travel), and feel comfortable singing its praises.

The Checkpoint Flyer:

The best part of the bag is that you don’t have to take the laptop out of it to go through security checkpoints at the airport. You flip the pouch that holds the laptop out when you lay it on the conveyor belt, and then flip it back in after it has gone through the x-ray machine. I didn’t time the event, but Tom Bihn’s website says it should only take three seconds. The laptop pouch sits on little hinges that move it far enough away from the contents in the rest of the bag so that it meets TSA requirements:

Closeup of hinge:

There are different pouch sizes you can order based on the size of your laptop. It also has pockets for all of my cords, cables and wireless peripherals, enough space to hold two days’ worth of business casual clothing and work papers (I put these in what they call the Horizontal Freudian Slip), and has the best shoulder strap I’ve ever had on a shoulder bag (it’s springy, like a wet suit):

My only complaint is that it is obviously a laptop bag to anyone who sees it. However, it’s attractive and professional, and I can walk into any meeting with it. And, it doesn’t really scream its laptop-bag status, it says it casually, as if having a conversation with friends over a couple beers. The fabric on the bag is very sturdy and the stitching is impeccable. My bag showed zero signs of wear after my trips. Yes, it’s pricey. But, I sincerely believe you’re getting what you pay for. On trips longer than three days, I’ve put my clothes in my Zuca bag and wheeled it around with this bag resting on top.

The bag is made in Seattle and Tom Bihn, the guy with his name on the company, actually designs the bags. I was sincerely surprised to be so impressed by it. My search for a perfect laptop bag is complete. (Could I gush more? Probably.)

First two images snagged from the Tom Bihn website, the other two are mine. I drastically need a nice photo setup in my house.

Popularity: 22% [?]

Posted by Erin on Apr 23, 2009 | 40 Comments |

Freedom from distractions

When faced with a project at work that you don’t want to do, it’s easy to jump online and procrastinate. Games, YouTube videos, and Facebook can suck away hours of your life when you really should be working. I confess that I have been tempted out of doing something more productive on many occasions.

Since our employers pay us to work and not goof off, though, we have an obligation to stay focused (at least most of the time). If getting down to work is difficult for you and jumping online is your preferred method of procrastination, you should check out Freedom for the Mac.

A description from the Freedom website.

Freedom is an application that disables networking on an Apple computer for up to eight hours at a time. Freedom will free you from the distractions of the internet, allowing you time to code, write, or create. At the end of your selected offline period, Freedom re-enables your network, restoring everything as normal.

Freedom enforces freedom; a reboot is the only circumvention of the Freedom time limit you specify. The hassle of rebooting means you’re less likely to cheat, and you’ll enjoy enhanced productivity.

Have you tried Freedom? How do you keep from jumping online when you don’t feel like being productive? Let us know your thoughts in the comments.

Popularity: 17% [?]

Posted by Erin on Apr 22, 2009 | 22 Comments |

Ask Unclutterer: Managing RSS feeds

Reader Lucia submitted the following to Ask Unclutterer:

I like following a lot of websites in a RSS reader — I use Google Reader — but sometimes it’s too much. I check it and there are more than I can read. Now the count is 1000+. Help!

This is a great question and a problem that I’m sure many of us have faced in our online lives. Here are two tips that I hope will help:

  1. Declare RSS Reader bankruptcy. If you have more posts than you could possibly read in two hours cluttering up your RSS reader, it’s time to start fresh. In the left-hand column of your Google Reader homepage, click on the link to “All items.” Then, in the middle column, click on the “Mark all as read” button. Poof! Instantly you are all caught up with reading your RSS feeds.
  2. Create prioritized categories. Once you are out from under the slew of unread posts, you can set up a system to prioritize future readings. Instead of organizing your RSS feeds by content, order them by priority. I have three: Must Read, Really Like, and Fun. My “Must Read” category is filled with blogs I need to read every day for professional reasons. For instance, my Unclutterer feed is in this category so that I can make sure our RSS feed is functioning properly. “Really Like” is filled with close friends and favorite business, writing, and organizing blogs. And “Fun” is filled with silly, but low-priority blogs.

    When I’m pressed for time, I go to the “Subscriptions” list in the left-hand menu and then click on the “Must Read” folder to only see the most important posts. If I get through this list quickly, I’ll click on the folder for “Really Like” and get through as many as I can before my scheduled blog-reading time has expired. Whatever I don’t get to, either gets marked as read (see tip #1) or just sits unread if I know I’ll have more time later in the day to do some reading.

    To create categories, click on the blue “Manage subscriptions >>” link in the bottom left-hand corner of your screen. Select the “Subscriptions” tab in the orange menu bar. Then, click on the drop down menu next to one of your feeds and highlight the very last option “New Folder.” Create your Must Read, Really Like and Fun folders and then assign all of your blog feeds to those three categories. When you’re finished, choose “<< Back to Google Reader" in the orange settings bar to return to your feed reader. Whenever you add a subscription, you need to manually assign it to a folder.

When reading RSS feeds, I like to set a timer and only read blogs for a set amount of time. If not, I can spend hours cruising through the internet. Obviously, I hope that Unclutterer makes your “Must Read” list! And, for anyone reading this post who doesn’t know what an RSS reader is, be sure to check out Matt’s post on this subject “RSS feeds: A primer.”

Thank you, Lucia, for submitting your question for our Ask Unclutterer column.

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

Popularity: 19% [?]

Posted by Erin on Apr 17, 2009 | 20 Comments |