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	<title>Unclutterer &#187; Computer Data</title>
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	<link>http://unclutterer.com</link>
	<description>Daily tips on how to organize your home and office.</description>
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		<title>Using a three-folder system to keep e-mail under control</title>
		<link>http://unclutterer.com/2010/03/06/using-a-three-folder-system-to-keep-e-mail-under-control/</link>
		<comments>http://unclutterer.com/2010/03/06/using-a-three-folder-system-to-keep-e-mail-under-control/#comments</comments>
		<pubDate>Sat, 06 Mar 2010 14:40:02 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=8595</guid>
		<description><![CDATA[Checking, reading, processing, replying to, and stressing out about e-mail can all be sources of clutter in our lives. And, according to a recent <em><a href="http://www.amazon.com/exec/obidos/ASIN/B0016K8TI8/unclutterer-20/ref=nosim/">Fast Company</a></em> article written by Gina Trapani titled "<a href="http://www.fastcompany.com/article/work-smart-conquering-your-e-mail-inbox">Work Smart: Conquering Your Email Inbox</a>," it might be taking up half of our workweek.]]></description>
			<content:encoded><![CDATA[<p><img src="http://assets.unclutterer.com/wp-content/uploads/080331-email.jpg" align="right" class="noborder">Checking, reading, processing, replying to, and stressing out about e-mail can all be sources of clutter in our lives. And, according to a recent <em><a href="http://www.amazon.com/exec/obidos/ASIN/B0016K8TI8/unclutterer-20/">Fast Company</a></em> article written by <a href="http://www.amazon.com/s/?url=search-alias%3Daps&#038;field-keywords=Gina+Trapani&#038;tag=unclutterer-20">Gina Trapani</a> titled &#8220;<a href="http://www.fastcompany.com/article/work-smart-conquering-your-e-mail-inbox">Work Smart: Conquering Your Email Inbox</a>,&#8221; processing e-mail might be taking up half of our workweek:</p>
<blockquote><p>A 2008 survey at Intel showed employees receive <a href="http://iorgforum.org/blog/2008/08/20/what-was-i-working-on-again-an-overview-of-the-first-information-overload-conference/">350 emails per week</a> on average; at Morgan Stanley, employees get 625 new messages per week. Executives&#8217; incoming email volume was much higher. In some cases, workers spent <a href="http://www.readwriteweb.com/archives/iorg_discusses_solutions_for_i.php">20 hours a week</a> just dealing with email.</p></blockquote>
<p>Trapani suggests in her article to create three folders to keep e-mail from cluttering up your time: To-do, Wait, and Reference. To use them:</p>
<blockquote><p>If the message is a task you&#8217;ve got to complete&#8211;like a request from the boss&#8211;file it into your To-do folder, and add it to your to-do list. If the message is about something you&#8217;re waiting for&#8211;like a package shipment notification or a promise from a co-worker to get you something by next Tuesday&#8211;put it in your Wait folder, and maybe even on your calendar. Everything else&#8211;the CC&#8217;s, the FYI&#8217;s, the &#8220;just thought you should know&#8221;s&#8211;file these in Reference. That&#8217;s your library of email that you can search any time to look up information you might need later.</p></blockquote>
<p>In my opinion, the most important parts of this system are &#8220;add it to your to-do list&#8221; and &#8220;put it &#8230; on your calendar.&#8221; Treat e-mail like regular mail or as if there is someone standing in your office making the request. This type of attention can go a long way in keeping e-mail under control. Be sure to check out the <a href="http://www.fastcompany.com/article/work-smart-conquering-your-e-mail-inbox">article</a> for additional tips.</p>
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		<slash:comments>19</slash:comments>
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		<title>Project Basement: Day 3</title>
		<link>http://unclutterer.com/2010/03/04/project-basement-day-3/</link>
		<comments>http://unclutterer.com/2010/03/04/project-basement-day-3/#comments</comments>
		<pubDate>Thu, 04 Mar 2010 18:34:16 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Decluttering]]></category>
		<category><![CDATA[Garage]]></category>
		<category><![CDATA[Home Organization]]></category>
		<category><![CDATA[Paper]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=8579</guid>
		<description><![CDATA[Except for a couple hours this morning pulling out the washer and dryer, sweeping the floor where they had been, and doing a general cleanup in the laundry area of the basement, I've been sorting, scanning, and recycling a couple hundred pounds of paperwork.]]></description>
			<content:encoded><![CDATA[<p><a href="http://www.amazon.com/exec/obidos/ASIN/B001XWCQO2/unclutterer-20/"><img src="http://assets.unclutterer.com/wp-content/uploads/mt/070420-scansnap.jpg" align="right" class="noborder"></a>My basement project hit a bump in the road on Wednesday when I made the mistake of touching one of my old teaching files. I pulled the file out of its <a href="http://www.amazon.com/exec/obidos/ASIN/B000KKOFKQ/unclutterer-20/">Rubbermaid bin</a>, thumbed through the pieces of paper, and felt a nostalgic tug at my heart strings.</p>
<p><em>I can&#8217;t throw this away! I must keep it! I worked hard to make this stuff!</em></p>
<p>I told my husband I had changed my mind and I wasn&#8217;t going to let the six bins of teaching paperwork go. He laughed, and then realized I was serious.</p>
<p><strong>PJ:</strong> You don&#8217;t need it.<br />
<strong>Me:</strong> Yes I do!<br />
<strong>PJ:</strong> Why do you need it? Have you looked at it a single time in the past four years?<br />
<strong>Me:</strong> I looked at it today!<br />
<strong>PJ:</strong> That doesn&#8217;t count.<br />
<strong>Me:</strong> Sure it does.<br />
<strong>PJ:</strong> Maybe you could scan the files?<br />
<strong>Me:</strong> That will take a lot of time. It&#8217;s easier just to put this stuff back into the basement.<br />
<strong>PJ:</strong> Wasn&#8217;t your goal to clear the clutter from the basement, not pull the clutter out and then put it back?<br />
<strong>Me:</strong> I guess this is what I get for marrying a guy who pays attention to what I say.<br />
<strong>PJ:</strong> Yes, dear.</p>
<p>Except for a couple hours this morning pulling out the washer and dryer, sweeping the floor where they had been, and doing a general cleanup in the laundry area of the basement, I&#8217;ve been sorting, scanning, and recycling a couple hundred pounds of paperwork. Truth be told, I&#8217;m missing the basement. Organizing tools and unearthing strange cleaning supplies is infinitely more fun than digitizing old papers.</p>
<p>Here&#8217;s how I&#8217;m tackling the paperwork portion of this project:</p>
<ul>
<li><strong>Sort.</strong> I didn&#8217;t do a very good job of editing these files before I put them into storage. So, many of these papers are going straight into the recycling bin instead of being prepped for scanning.</li>
<li><strong>Scan.</strong> I&#8217;m using our <a href="http://www.amazon.com/exec/obidos/ASIN/B001XWCQO2/unclutterer-20/">ScanSnap</a>, which has a multi-page document feeder and <a href="http://en.wikipedia.org/wiki/Optical_character_recognition">optical character recognition</a> (OCR). After the pages are turned into searchable PDFs, I&#8217;m recycling or shredding the pages.</li>
<li><strong>File.</strong> As the final step in the process, I&#8217;m using <a href="http://www.devon-technologies.com/products/devonthink/">DEVONthink</a> to manage all of the digital files on my computer. Since the OCR process identifies the words in the documents, I&#8217;m primarily relying on the <a href="http://desktop.google.com">Google Desktop</a> search function to find anything I might one day need.</li>
</ul>
<p>Part of me thinks that digitizing these old papers is a complete waste of time. However, the sentimental part of me won&#8217;t let me get rid of the files any other way. I don&#8217;t know if I&#8217;m going to scan all six boxes of files, seeing as the activity is already starting to grate on my nerves. I&#8217;ve committed to sorting through everything, though, so I&#8217;ll at least know what I&#8217;m tossing. I don&#8217;t want to make the mistake again of blindly throwing away a box of items only to learn later that it included my social security card and passport &#8212; I&#8217;ve made that mistake, and replacing them was a nightmare.</p>
<p>&#8212;<br />
Other posts in this series:</p>
<ul>
<li><a href="http://unclutterer.com/2010/03/01/project-basement/">Project Basement: Day 1</a></li>
<li><a href="http://unclutterer.com/2010/03/02/project-basement-day-2/">Project Basement: Day 2</a></li>
</ul>
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		<slash:comments>47</slash:comments>
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		<title>Ask Unclutterer: Cell phone cleanup</title>
		<link>http://unclutterer.com/2010/02/19/ask-unclutterer-cell-phone-cleanup/</link>
		<comments>http://unclutterer.com/2010/02/19/ask-unclutterer-cell-phone-cleanup/#comments</comments>
		<pubDate>Fri, 19 Feb 2010 15:30:15 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Ask Unclutterer]]></category>
		<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Technology]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=8446</guid>
		<description><![CDATA[Erik asks: "How do you keep your cell phone uncluttered? I occasionally realize I have contacts I don't even know who they are or never call and aren't sure whether to keep or delete them."]]></description>
			<content:encoded><![CDATA[<p><img src="http://unclutterer.com/wp-content/uploads/ask-unclutterer.jpg" align="right" class="noborder">Reader Erik submitted the following to Ask Unclutterer:</p>
<blockquote><p>How do you keep your cell phone uncluttered? I occasionally realize I have contacts I don&#8217;t even know who they are or never call and aren&#8217;t sure whether to keep or delete them. My text message inbox also fills up quickly and I can&#8217;t delete all of them as I like to keep some. Your thoughts would be appreciated. Thanks for all you do!</p></blockquote>
<p>Oh, Erik, I know your pain. I currently have four cell phone numbers for my friend Stephen, even though he only has one cell phone. So, read this advice knowing that I try to follow it myself but am far from mastering it.</p>
<p>If you regularly sync your contacts between your phone and computer, set the controls to prompt you before merging the data. Even if you don&#8217;t have conflicts in the data sets, it&#8217;s still a nice opportunity to review the contents of the files.</p>
<p>When entering new contacts into your phone, capture as much data as you can. If the data is incomplete, be sure to enter notes that will prompt your memory. One of the contacts in my phone is &#8220;Veterinarian, Dr. Judy.&#8221; It&#8217;s not accurate, but it serves my needs. I&#8217;m not even sure that I would know she was our cats&#8217; vet if I used her actual last name.</p>
<p>As far as deleting is concerned, I vote for doing it whenever you come across someone you don&#8217;t remember or no longer talk to on a regular basis. Create an Excel file on your computer of names and numbers that you&#8217;re deleting if you&#8217;re worried that you&#8217;re deleting in error. My thoughts are, though, that unless you are the only person in the world with someone else&#8217;s number, you can always find a number again. A quick e-mail to a friend of a friend, or a call to 411 is usually all you need to do.</p>
<p>Unused and irrelevant contact information on your phone increases the chance that you&#8217;ll misdial or text the wrong person. And, in my case, it means that I never call my friend Stephen because I don&#8217;t remember which number is actually his.</p>
<p>I delete text messages right after I read them if they don&#8217;t contain any information I want to reference later. When I sync my phone with my computer, I also have an option to download my text messages. If you have this option, you might wish to consider doing it and getting the messages off of your phone. If your phone is ever lost or stolen, do you really want a stranger or thief to have access to all of your personal correspondence? If you don&#8217;t sync your text messages with your computer, you could also take a picture of the text message on your phone&#8217;s display. Then, you have the memory of the text message but it&#8217;s not taking up space on your phone.</p>
<p>Thank you, Erik, for submitting your question for our Ask Unclutterer column.</p>
<p>Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our <a href="http://unclutterer.com/contact/">contact page</a> and type your question in the content field. Please list the subject of your e-mail as &#8220;Ask Unclutterer.&#8221; If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.</p>
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		<slash:comments>22</slash:comments>
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		<title>Live online chat today at 2:00 EST</title>
		<link>http://unclutterer.com/2010/01/26/live-online-chat-today-at-200/</link>
		<comments>http://unclutterer.com/2010/01/26/live-online-chat-today-at-200/#comments</comments>
		<pubDate>Tue, 26 Jan 2010 12:30:13 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Events]]></category>
		<category><![CDATA[Unclutterer]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=8208</guid>
		<description><![CDATA[This afternoon at 2:00 p.m. EST, I'm doing an hour-long live online chat through Canada's <em>Globe and Mail</em>. You can <a href="http://www.theglobeandmail.com/life/work/how-to-organize-and-manage-your-e-mail/article1443467/">access the chat</a> when it's in progress, and I believe you can start submitting questions at 1:55 p.m. The topic of the chat is organizing e-mail, but I expect it also to cover office, home, and life issues.]]></description>
			<content:encoded><![CDATA[<p><a href="http://www.theglobeandmail.com/life/work/how-to-organize-and-manage-your-e-mail/article1443467/"><img src="http://assets.unclutterer.com/wp-content/uploads/011026-chat.jpg" align="right" class="thumb-right"></a>This afternoon at 2:00 p.m. EST, I&#8217;m doing an hour-long live online chat through Canada&#8217;s <em>Globe and Mail</em>. You can <a href="http://www.theglobeandmail.com/life/work/how-to-organize-and-manage-your-e-mail/article1443467/">access the chat</a> when it&#8217;s in progress, and I believe you can start submitting questions at 1:55 p.m. The topic of the chat is organizing e-mail, but I expect it also to cover office, home, and life issues.</p>
<p>Anyone in the world can <a href="http://www.theglobeandmail.com/life/work/how-to-organize-and-manage-your-e-mail/article1443467/">submit questions</a> (please do!) and follow along with the discussion. There is an editor who chooses the questions from those submitted and sends the selected ones to me, and then I type as quickly as I can to enter a response. I&#8217;m really looking forward to answering your questions &#8212; I expect it to be a lot of fun.</p>
<p>And, if you can&#8217;t stay around for the whole hour to watch the chat unfold, you can <a href="http://www.theglobeandmail.com/life/work/how-to-organize-and-manage-your-e-mail/article1443467/">read the transcript</a> of the chat afterward.</p>
<p>On Monday, I appeared in <em>The Globe and Mail</em> article &#8220;<a href="http://www.theglobeandmail.com/life/four-ways-to-free-yourself-from-a-cluttered-inbox/article1442400/">Four ways to free yourself from a cluttered inbox</a>.&#8221; Check it out for tips to help get your e-mail under control.</p>
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		<slash:comments>4</slash:comments>
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		<title>Use your mac as a television</title>
		<link>http://unclutterer.com/2010/01/25/use-your-mac-as-a-televisio/</link>
		<comments>http://unclutterer.com/2010/01/25/use-your-mac-as-a-televisio/#comments</comments>
		<pubDate>Mon, 25 Jan 2010 15:30:19 +0000</pubDate>
		<dc:creator>PJ Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Technology]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6979</guid>
		<description><![CDATA[The elgato EyeTV Hybrid lets you watch televised programming on your Mac without needing a dedicated television set.]]></description>
			<content:encoded><![CDATA[<p>Large computer displays have become so affordable in recent years that many people who enjoy watching televised programming can now get by without owning a dedicated television set. This option can be particularly beneficial for those who live in smaller apartments or dorms.</p>
<p>Unfortunately, not all programming is available on <a href="http://www.hulu.com/">Hulu</a> or <a href="http://click.linksynergy.com/fs-bin/click?id=IEP35aunRvQ&amp;offerid=173504.10000398&amp;type=3&amp;subid=0">Netflix</a>. If you want to watch over-the-air HDTV broadcasts on your computer, then you will need some kind of hardware TV tuner and an <a href="http://www.amazon.com/exec/obidos/ASIN/B0007MXZB2/unclutterer-20/">HDTV antenna</a>. If you just want to watch analog or <a href="http://en.wikipedia.org/wiki/QAM_(television)">Clear QAM cable</a> broadcasts, you won&#8217;t need the antenna, but you&#8217;ll need cable service.</p>
<p>We&#8217;ve tried a few tuners that have been sent to us for review over the last few months, and the one we like the most is the <a href="http://www.amazon.com/exec/obidos/ASIN/B001QCYHXM/unclutterer-20/">elgato EyeTV Hybrid</a> for the Mac.</p>
<p align="center"><a href="http://www.amazon.com/exec/obidos/ASIN/B001QCYHXM/unclutterer-20/"><img class="thumb" title="Elgato EyeTV Hybrid" src="http://assets.unclutterer.com/wp-content/uploads/091023-elgatohybrid.jpg" alt="elgato's EyeTV Hybrid" width="425" height="280" /></a></p>
<p>The hardware is very compact. The entire unit is roughly the size of a Zippo lighter. It connects to your Mac via USB. The other end has a coax connection for your antenna or cable — nothing out of the ordinary. The bundled EyeTV software, however, is the real reason we chose this unit as our top pick. The interface is well organized and makes it very easy to view and search television listings, change channels, and record programs. It also allows you to rewind, pause, and fast forward live television (with the included infrared remote).</p>
<p align="center"><a href="http://www.amazon.com/exec/obidos/ASIN/B001QCYHXM/unclutterer-20/"><img class="thumb" title="Elgato EyeTV Software" src="http://assets.unclutterer.com/wp-content/uploads/100127-eyetvsoftware.jpg" alt="" width="425" height="283" /></a></p>
<p>If you like keeping all your media files in one place, the EyeTV software will even allow you to export your recorded content directly to iTunes, so you can sync it with your iPod or iPhone.</p>
<p>So if you have limited space and you don&#8217;t want to deal with having a dedicated television and DVR, or if you would just like seamless integration between your DVR and your iTunes library, then you should definitely consider the <a href="http://www.amazon.com/exec/obidos/ASIN/B001QCYHXM/unclutterer-20/">elgato EyeTV Hybrid</a>.</p>
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		<slash:comments>28</slash:comments>
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		<title>Is checking voice mail, text, and e-mail messages outside of work hours cluttering your life?</title>
		<link>http://unclutterer.com/2009/12/22/is-checking-voice-mail-text-and-e-mail-messages-outside-of-work-hours-cluttering-your-life/</link>
		<comments>http://unclutterer.com/2009/12/22/is-checking-voice-mail-text-and-e-mail-messages-outside-of-work-hours-cluttering-your-life/#comments</comments>
		<pubDate>Tue, 22 Dec 2009 15:15:31 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Decluttering]]></category>
		<category><![CDATA[Productivity]]></category>
		<category><![CDATA[Relationships]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[The Big Picture]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7718</guid>
		<description><![CDATA[We've recently talked about strategies for <a href="http://unclutterer.com/2009/12/15/cure-your-e-mail-addiction/">curing your e-mail addiction</a> to reduce the number of times a day you check your e-mail at work. With many of us in the western world having a day or two off from work this week, I thought it might be appropriate to address the addiction you might have with checking messages of all kinds when you're <em>not</em> at work.]]></description>
			<content:encoded><![CDATA[<p>We&#8217;ve recently talked about strategies for <a href="http://unclutterer.com/2009/12/15/cure-your-e-mail-addiction/">curing your e-mail addiction</a> to reduce the number of times a day you check your e-mail at work. With many of us in the western world having a day or two off from work this week, I thought it might be appropriate to address the addiction you might have with checking messages of all kinds when you&#8217;re <em>not</em> at work.</p>
<p>How many times have you been at dinner with a friend and she puts her phone on the table without any explanation? (I&#8217;m not talking about when someone is waiting for an emergency call, but rather when she simply doesn&#8217;t want to miss any social call that might happen to come her way.) How many times have you done it? How many times have you been talking with someone and he reaches into his pocket to check his phone to see if he has any messages? (Again, not when he is on call or expecting an important message, but because the person can&#8217;t go for five minutes without checking to see what may have filtered in.) Has this been you? Are you obsessed with checking your phone for voice mail, text, and/or e-mail messages?</p>
<p>An addiction to checking your voice mail, text and/or e-mail messages may be cluttering up your life. It also might be interfering with your pursuit of what matters most to you. Even if you&#8217;re not addicted, and you just wish these forms of communication took up less time in your life, try the following tips to get message checking under control:</p>
<ul>
<li>Determine why you are always checking your messages. What reasons are propelling you to check in all the time? Are these reasons tied to what matters most to you? Or, are they tied to insecurities or simply out of habit?</li>
<li>If some of your reasons for constantly checking your messages correspond to what matters most to you &#8212; maybe your job or your family &#8212; can you find a way to make these checks less obtrusive? For instance, can you set a specific ring tone for calls and messages from your technical support team at work? Can you turn off your message notification sounds but leave on an alarm so that you check your messages only at specified intervals?</li>
<li>If your reasons are tied to insecurities or out of habit, can you leave your phone in your car&#8217;s glove box when you go into an event so that you can have access to it if you need it, but that access is just annoying enough that you won&#8217;t do it unless there is a reason? Can you ask the person you&#8217;re out with to carry your phone for you while you&#8217;re together?</li>
<li>Remember that people survived only a decade ago without constant access to voice mail, text, and e-mail messages. If someone needs to reach you in an emergency, there is almost always a way to do it. Portable communication devices are extremely convenient, but using them shouldn&#8217;t be cluttering up the remarkable life you desire or interfering with what matters most to you.</li>
</ul>
<p>Good luck to anyone who is struggling with a message-checking addiction. I have to admit, the first three months I had my iPhone, I was definitely addicted. I got through it, though, by having my husband carry my phone when we were out together. Eventually, I broke the habit and the novelty of constantly checking for messages wore off.</p>
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		<slash:comments>36</slash:comments>
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		<title>Gadgets of the decade that helped unclutter our lives</title>
		<link>http://unclutterer.com/2009/12/17/gadgets-of-the-decade-that-helped-unclutter-our-lives/</link>
		<comments>http://unclutterer.com/2009/12/17/gadgets-of-the-decade-that-helped-unclutter-our-lives/#comments</comments>
		<pubDate>Thu, 17 Dec 2009 12:30:31 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Decluttering]]></category>
		<category><![CDATA[Technology]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7680</guid>
		<description><![CDATA[For all the unitaskers and useless doo dads the past decade gave us, at least there were a few gadgets that helped to get clutter out of our lives.]]></description>
			<content:encoded><![CDATA[<p><a href="http://www.amazon.com/exec/obidos/ASIN/B0000A8YVE/unclutterer-20/"><img src="http://assets.unclutterer.com/wp-content/uploads/091217-gadgets.jpg" align="right" class="thumb-right"></a><em><a href="http://www.amazon.com/exec/obidos/ASIN/B0000A8YVE/unclutterer-20/">Paste Magazine</a></em> dedicated their November issue to the &#8220;bests&#8221; of the 2000-2009 decade. They made lists of their favorite albums, movies, books, etc. of the past 10 years. One of the lists that caught our attention was their &#8220;<a href="http://www.pastemagazine.com/blogs/lists/2009/11/the-20-best-gadgets-of-the-decade-2000-2009.html">20 Best Gadgets of the Decade</a>.&#8221;</p>
<p>As unclutterers, we were specifically fond of <em>Paste</em> Editor-in-Chief Josh Jackson&#8217;s poignant observation about these technologies with item #3, the <a href="http://www.amazon.com/exec/obidos/ASIN/B0011UEUNG/unclutterer-20/">Garmin GPS</a>:</p>
<blockquote><p><span class="highlight">When judging new technologies, you have to remember what they replaced.</span> And is there any vestigial remnant from the 20th century we’ll miss less than the fold-out car map? The first automotive navigation system was developed in the early ‘80s, but it wasn’t until an executive order eliminated the intentional margin of error the military had insisted for commercial use on May 2, 2000, that the dashboard GPS became more accurate and widely available. Now you can navigate with voice directions from Homer Simpson, Gary Busey or Kim Cattrall. And you never have to try to fold those maps again.</p></blockquote>
<p>The vast majority of gadgets on <a href="http://www.pastemagazine.com/blogs/lists/2009/11/the-20-best-gadgets-of-the-decade-2000-2009.html">the list</a> are devices that helped to get rid of clutter in our homes and offices. Gone is the need to stash blank VCR tapes thanks to the <a href="http://www.amazon.com/exec/obidos/ASIN/B000RZDBM2/unclutterer-20/">TiVo DVR</a> (#2). The Amazon <a href="http://www.amazon.com/exec/obidos/ASIN/B0015T963C/unclutterer-20/">Kindle</a> (#6) freed up space on our bookshelves. A single <a href="http://www.amazon.com/exec/obidos/ASIN/B001IYS1QM/unclutterer-20/">USB Thumb Drive</a> (#17) replaced hundreds of CDs and floppy disks. Other items, like the <a href="http://www.apple.com/iphone/buy/">iPhone</a> (#7) created space in our bags and purses by replacing our little black books, pocket calculators, notepads, watches, calendars, and even our <a href="http://www.amazon.com/exec/obidos/ASIN/B001F7AHY6/unclutterer-20/">iPods</a> (#1).</p>
<p>For all the unitaskers and useless doo dads the past decade gave us, at least there were a few gadgets that helped to get clutter out of our lives. Check out the &#8220;<a href="http://www.pastemagazine.com/blogs/lists/2009/11/the-20-best-gadgets-of-the-decade-2000-2009.html">20 Best Gadgets of the Decade</a>&#8221; and head back here to weigh in on the items selected for the list. Do you think the items are clutter-ful or clutter-freeing?</p>
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		<title>Cure your e-mail addiction</title>
		<link>http://unclutterer.com/2009/12/15/cure-your-e-mail-addiction/</link>
		<comments>http://unclutterer.com/2009/12/15/cure-your-e-mail-addiction/#comments</comments>
		<pubDate>Tue, 15 Dec 2009 12:30:04 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Productivity]]></category>
		<category><![CDATA[Time Management]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7647</guid>
		<description><![CDATA[If you're checking your e-mail 24,000 times a year, what are you sacrificing? What are you <em>not</em> working on during that time? Could you reduce your rate to every 15 minutes (a yearly total of 8,000) and be more productive with other aspects of your job? Could you reduce it to once an hour (2,000)? Three times a day (750)?]]></description>
			<content:encoded><![CDATA[<p>I ran across an image yesterday on <a href="http://www.43folders.com/2009/12/14/enough">43folders</a> that I wanted to share with you:</p>
<p align="center"><a href="http://www.43folders.com/2009/12/14/enough"><img src="http://assets.unclutterer.com/wp-content/uploads/091215-email.jpg" class="thumb"></a></p>
<p>If you check your e-mail every 5 minutes when you&#8217;re at work, then you are checking it 12 times an hour. Multiply 12 times an hour by 8 hours a work day, 5 days a week, 50 weeks a year (assuming you aren&#8217;t checking your e-mail while you&#8217;re on your two weeks of vacation) and this is how Merlin determined the 24,000 total.</p>
<p>If you&#8217;re checking your e-mail 24,000 times a year, what are you sacrificing? What are you <em>not</em> working on during that time? Could you reduce your rate to every 15 minutes (a yearly total of 8,000) and be more productive with other aspects of your job? Could you reduce it to once an hour (2,000)? Three times a day (750)?</p>
<p><strong>How often are you checking e-mail currently?</strong> If you don&#8217;t know, <a href="http://unclutterer.com/2009/09/23/free-time-tracking-applications/">track your productivity</a> to see how you&#8217;re really spending your time at work.</p>
<p><strong>How can you break an e-mail addiction?</strong> Start by turning off your notification indicator and <a href="http://unclutterer.com/2009/06/03/desktop-timers-help-with-productivity/">setting an alarm</a> for every 15 minutes. Only check your e-mail when the alarm indicates you do so. Every client I&#8217;ve worked with has found that they will not face any trouble at work if they only check e-mail on a 15-minute or 30-minute schedule. Most come to find that once an hour is sufficient, but it takes awhile for them to build up confidence to make this change. I try to check my e-mail fewer than 5 times a day (some days I&#8217;m more successful than others).</p>
<p><strong>What will you do with your newly discovered time?</strong> Simply taking the time to <a href="http://unclutterer.com/2009/02/18/planning-your-perfect-day/">plan your perfect day</a> will help you manage your time more wisely.</p>
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		<title>Status update: How are your 2009 resolutions working?</title>
		<link>http://unclutterer.com/2009/12/10/status-update-how-are-your-2009-resolutions-working/</link>
		<comments>http://unclutterer.com/2009/12/10/status-update-how-are-your-2009-resolutions-working/#comments</comments>
		<pubDate>Thu, 10 Dec 2009 12:30:52 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Decluttering]]></category>
		<category><![CDATA[Technology]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7620</guid>
		<description><![CDATA[What was/were your 2009 resolution(s)? Do you need to get a plan in action now to make sure you achieve it before the end of the year? I'm interested in reading about your successes in the comments.]]></description>
			<content:encoded><![CDATA[<p><img src="http://assets.unclutterer.com/wp-content/uploads/080331-email.jpg" align="right" class="noborder">Last January, I professed to Unclutterer readers my 2009 resolution to get a handle on my <a href="http://unclutterer.com/2009/01/02/my-2009-new-years-resolution-e-mail/">overwhelming e-mail situation</a>. I had hopes of finding e-mail zen this year, and I did &#8212; until August.</p>
<p>Regular readers of the website will remember that in August my husband and I received a phone call and a few days later became parents. We dropped everything, traveled to the state where our son was born, and lived there in a hotel for two weeks. I continued to write for the website during this period, but I let everything else work-related go &#8212; no e-mail, no phone calls, and the other Unclutterer staffers were left to fend for themselves. </p>
<p>I still have 80 unread e-mail messages from this time period in my inbox. Additionally, I have another 2,500 messages that are just hanging out and waiting to be processed. My whole system fell apart the minute I walked away from it.</p>
<p>Since I came back to work full time, I&#8217;ve tried my best to stay on top of the new messages I&#8217;ve received. However, I constantly feel overwhelmed by my inbox because of all of the not-properly processed messages from August and September. As a result, I&#8217;ve even fallen behind on processing newer messages. My loathing has created an avalanche of more loathing.</p>
<p>I refuse to end the year at anything other than Inbox Zero. So, between now and December 31, I&#8217;m committing to processing 120 of the old e-mails a day. I&#8217;m also committing to going through one of my folders and filters a day to make sure that I don&#8217;t have things in incorrect places (I found an Ask Unclutterer e-mail in my Unitasker suggestions folder the other day, so I know things can&#8217;t be good outside my inbox, either).</p>
<p>What was/were your 2009 resolution(s)? Do you need to get a plan in action now to make sure you achieve it before the end of the year? I&#8217;m interested in reading about your successes in the comments. Good luck, and I hope your resolutions are going better than mine.</p>
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		<title>Reducing visual clutter in Mail.app</title>
		<link>http://unclutterer.com/2009/12/07/reducing-visual-clutter-in-mail-app/</link>
		<comments>http://unclutterer.com/2009/12/07/reducing-visual-clutter-in-mail-app/#comments</comments>
		<pubDate>Mon, 07 Dec 2009 15:30:55 +0000</pubDate>
		<dc:creator>Patrick Rhone</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7536</guid>
		<description><![CDATA[In just a few steps, you too can simplify and de-clutter Mail.app.]]></description>
			<content:encoded><![CDATA[<p><em>The fabulous Patrick Rhone from <a href="http://minimalmac.com">Minimal Mac</a> instructs Mac users how to make their e-mail program less cluttered in his guest post today. Thank you, Patrick, for sharing your talents with us!</em></p>
<p align="center"><img src="http://assets.unclutterer.com/wp-content/uploads/091207-mail2.jpg"></p>
<p>Take a look at the peacefully minimal Window above. That is <a href="http://www.apple.com/macosx/what-is-macosx/mail-ical-address-book.html">Mail.app</a>, the built in e-mail application on Mac OS X. You may not recognize it in that form. By default, it looks like this:</p>
<p align="center"><img src="http://assets.unclutterer.com/wp-content/uploads/091207-mail1.jpg"></p>
<p>In just a few steps, you too can simplify and de-clutter Mail.app. Here is how:</p>
<ol>
<li>In Mail.app, under the View menu, select &#8220;Hide Mailboxes.&#8221; This will hide the folders along the left hand side of the Mail window. Don&#8217;t worry about being able to get to those. I&#8217;ve got a better way coming up.</li>
<li>Next, also under the View menu, select &#8220;Hide Toolbar.&#8221; This will hide the icons at the top of the window. Once again, I&#8217;ve got a solution for accessing those items, including the Search box, that is faster and will save you hours a week.</li>
<p>These next steps are optional but I endorse them. </p>
<li>Install, <a href="http://harnly.net/software/letterbox/">Letterbox</a>. This gives you the option to use that widescreen monitor to its fullest extent by placing the preview pane for the messages on the right or left side versus the default which is on the bottom. If you have the screen real estate, why not use it?</li>
<li>Install <a href="http://www.indev.ca/MailActOn.html">Mail Act-On</a>. This will allow you to navigate mailboxes, file messages, open folders, set custom actions, and much more &#8212; all using your keyboard. Using this, in combination with learning the default <a href="http://support.apple.com/kb/HT1343">keyboard commands</a>, will eliminate the need to keep items number 1 and 2 displayed and save hours each week for heavy email users.</li>
</ol>
<p>Speaking of keyboard commands, if you want to display the Mailboxes again, Command + Shift + M will bring them right back. Also, if you miss the search box in the Toolbar, Command + Option + F will bring it right back, allow you to perform your search, and hide the toolbar again once done. See, told you I would give you a better way.</p>
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		<title>Is &#8216;user-friendly&#8217; and &#8216;intuitive&#8217; software really simpler?</title>
		<link>http://unclutterer.com/2009/11/23/is-user-friendly-and-intuitive-software-really-simpler/</link>
		<comments>http://unclutterer.com/2009/11/23/is-user-friendly-and-intuitive-software-really-simpler/#comments</comments>
		<pubDate>Mon, 23 Nov 2009 12:30:51 +0000</pubDate>
		<dc:creator>PJ Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7313</guid>
		<description><![CDATA[Should software developers expect more from end-users?]]></description>
			<content:encoded><![CDATA[<p><a href="http://www.amazon.com/exec/obidos/ASIN/0201362996/unclutterer-20/"><img src="http://assets.unclutterer.com/wp-content/uploads/091123-latex.jpg" alt="The LaTeX Companion" width="175" height="222" class="thumb-right" title="The LaTeX Companion" align="right"></a>I recently came across <a href="http://oestrem.com/thingstwice/2007/05/latex-vs-word-vs-writer/">this blog post</a> from 2007 comparing the quality of documents typeset with <a href="http://office.microsoft.com/en-us/word/FX100487981033.aspx">Microsoft Word</a>, <a href="http://openoffice.org">OpenOffice.org</a> Writer, and <a href="http://www.latex-project.org/">LaTeX</a>. Although the post is long, it&#8217;s definitely worth reading in its entirety. As a longtime user of LaTeX, I wasn&#8217;t at all surprised to see it best the competition in terms of the quality of typesetting.</p>
<p>There are a number of things I like about LaTeX, not the least of which is that it&#8217;s nice to be able to use a lightweight text editor with a smaller CPU and memory footprint to edit my documents. But LaTeX isn&#8217;t for everyone. Most people are far too accustomed to using WYSIWYG word processors to even consider learning how to format documents by marking up raw text with seemingly <a href="http://www.amazon.com/exec/obidos/ASIN/0201362996/unclutterer-20/">arcane commands</a>.</p>
<p>Of course, most people don&#8217;t really know how to use their current word processing application effectively either. The software industry has placed so much emphasis on designing software to be &#8220;user-friendly&#8221; and &#8220;intuitive&#8221; that we now have a large class of users who are content to ham-handedly grope around contextual menus looking for what they <em>think</em> they want. These people have been conditioned to believe that it&#8217;s a usability fault in the software if they can&#8217;t figure something out in thirty seconds without referring to the documentation.</p>
<p>During college I worked in an office where all word processing was still done on a DOS version of WordPerfect. It definitely placed more demands on the end-user than the office productivity software of today. You really couldn&#8217;t get around needing to understand what the function keys did. Despite (or because of?) the steeper learning curve, the people I worked with in that office were much more efficient and productive using WordPerfect than many of my current colleagues are with <a href="http://www.amazon.com/exec/obidos/ASIN/B000HCZ8GW/unclutterer-20/">Microsoft Word 2007</a>. <span class="highlight">Almost everything becomes much easier when you spend a little time and effort learning how to do it properly first.</span></p>
<p>Is it better to have &#8220;intuitive&#8221; software that allows us to accomplish tasks more slowly, but without ever needing to review documentation or feel the frustration that can accompany a learning process? Or would we benefit more by using tools that require more upfront investment in learning but offer to save us substantially more time and effort in the long run?</p>
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		<title>The Dymaxion Chronofile and our ever-expanding personal digital archives</title>
		<link>http://unclutterer.com/2009/11/12/the-dymaxion-chronofile-and-our-personal-digital-archives/</link>
		<comments>http://unclutterer.com/2009/11/12/the-dymaxion-chronofile-and-our-personal-digital-archives/#comments</comments>
		<pubDate>Thu, 12 Nov 2009 11:30:42 +0000</pubDate>
		<dc:creator>PJ Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7211</guid>
		<description><![CDATA[Is an ever-expanding personal digital archive a problem if we have appropriate tools to organize and manage it?]]></description>
			<content:encoded><![CDATA[<p>In 1917, <a href="http://www.amazon.com/exec/obidos/ASIN/0312266391/unclutterer-20/">Buckminster Fuller</a> began to catalog all of his personal documents into the &#8220;<a href="http://www-sul.stanford.edu/depts/spc/fuller/about.html">Dymaxion Chronofile</a>,&#8221; a chronological filing system that included all correspondence, newspaper clippings, notes, sketches, itineraries, daily schedules and other documents relevant to his personal and professional life. By the time he died in 1983, the Chronofile occupied nearly 270 linear feet of space. This record of a human life divided into 15-minute increments is now the centerpiece of the Buckminster Fuller Archive at Stanford University.</p>
<p align="center"><a href="http://www.amazon.com/exec/obidos/ASIN/0312266391/unclutterer-20/"><img class="thumb" title="Buckminster Fuller" src="http://assets.unclutterer.com/wp-content/uploads/091112-buckminster.jpg" alt="Buckminster Fuller" width="425" height="266" /></a></p>
<p>Whenever I think about the Dymaxion Chronofile, I find myself wondering if there exists a small subset of compulsive hoarders who are both completely functional and meticulously organized.</p>
<p><span class="highlight">Although this type of record-keeping may initially seem shocking when one considers the sheer amount of paper involved, many of us might be surprised to realize that we are unwittingly engaged in the same basic undertaking in the digital realm.</span> Today I have 97,839 emails in the archive folder of my mail client. I can easily search through all of them with just a few keystrokes and they occupy just a small fraction of the space available on <a href="http://www.amazon.com/exec/obidos/ASIN/B002P3KO8I/unclutterer-20/">a laptop hard drive</a> that is roughly half the size of a pack of cigarettes. In fact, it is completely reasonable for me to assume that my personal digital archives will one day surpass the size and scope of Fuller&#8217;s Chronofile.</p>
<p>As long as we have tools that enable us to easily organize and manage our ever-expanding personal digital records, should we really worry about the overall size? I&#8217;m interested in reading what you think about this question.</p>
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		<title>Ask Unclutterer: CD storage</title>
		<link>http://unclutterer.com/2009/10/30/ask-unclutterer-cd-storage/</link>
		<comments>http://unclutterer.com/2009/10/30/ask-unclutterer-cd-storage/#comments</comments>
		<pubDate>Fri, 30 Oct 2009 14:29:18 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Ask Unclutterer]]></category>
		<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Home Organization]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=7057</guid>
		<description><![CDATA[I use iTunes and have burned all my CDs to iTunes. I also have a huge box in my basement of all the hardcopy CDs. Is there any reason I would need to keep them (computer crash or something), or am I safe to start giving them away?]]></description>
			<content:encoded><![CDATA[<p><img src="http://unclutterer.com/wp-content/uploads/ask-unclutterer.jpg" align="right" class="noborder">Reader Christy submitted the following to Ask Unclutterer:</p>
<blockquote><p>I use iTunes and have burned all my CDs to iTunes. I also have a huge box in my basement of all the hardcopy CDs.</p>
<p>Is there any reason I would need to keep them (computer crash or something), or am I safe to start giving them away?</p></blockquote>
<p>Christy, the idealist in me says that if you have burned all of your CDs in a <a href="http://en.wikipedia.org/wiki/Lossless_data_compression">lossless</a> format and you have your computer backed up to a secure online location, you should be fine getting rid of your physical CDs. However, the pragmatist in me has to admit that there is a box of CDs in my basement and I wouldn&#8217;t even do what I just suggested.</p>
<p>Also, from a legal standpoint, you aren&#8217;t supposed to have a digital copy of a CD without also having the physical copy.</p>
<p>I guess when it comes down to it, my official advice would be to simply get rid of the jewel cases (they can be recycled in most communities) and store all of your hardcopy CDs in a <a href="http://www.amazon.com/exec/obidos/ASIN/B00025HIO4/unclutterer-20/">CD Notebook</a>. If you do this, you won&#8217;t have to pay the fees to store all of your lossless music data online and you&#8217;ll cover your arse if the RIAA ever comes knocking at your door.</p>
<p>Thank you, Christy, for submitting your question for our Ask Unclutterer column.</p>
<p>Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our <a href="http://unclutterer.com/contact/">contact page</a> and type your question in the content field. Please list the subject of your e-mail as &#8220;Ask Unclutterer.&#8221; If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.</p>
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		<title>Organizing medical billings and paperwork</title>
		<link>http://unclutterer.com/2009/10/06/organizing-medical-billings-and-paperwork/</link>
		<comments>http://unclutterer.com/2009/10/06/organizing-medical-billings-and-paperwork/#comments</comments>
		<pubDate>Tue, 06 Oct 2009 15:28:18 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Home Organization]]></category>
		<category><![CDATA[Resources/Services]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6751</guid>
		<description><![CDATA[Professional organizer Julie Bestry speaks from personal experience on how to organize medical billings and paperwork to avoid bankruptcy in her article "Don't Let Hospital Billing Errors Bleed You Dry."]]></description>
			<content:encoded><![CDATA[<p>Professional organizer Julie Bestry speaks from personal experience on how to organize medical billings and paperwork to avoid bankruptcy in her article &#8220;<a href="http://www.onlineorganizing.com/BlogEntry.asp?id=2616">Don&#8217;t Let Hospital Billing Errors Bleed You Dry</a>&#8220;:</p>
<blockquote><p>Harvard University research indicates that approximately <a href="http://www.businessweek.com/bwdaily/dnflash/content/jun2009/db2009064_666715.htm">62% of U.S. personal bankruptcies</a> are caused by unaffordable medical bills. Given that, it&#8217;s vital to keep track of medical billing, particularly hospital billing, to make sure you are being charged a fair and accurate amount. In fact, some medical billing experts believe that up to 80% of all hospital and medical bills contain at least one error, underlining the importance of vigilance in scrutinizing your medical billing paperwork.</p></blockquote>
<p>She discusses how to detect errors in your bills and also has a wonderful guide to how to organize this paperwork:</p>
<ul>
<li><a href="http://www.onlineorganizing.com/BlogEntry.asp?id=2203">Vital Signs: Organizing For A Medical Emergency, Part 1</a></li>
<li><a href="http://www.onlineorganizing.com/BlogEntry.asp?id=2216">Vital Signs: Gathering Information During/After A Medical Emergency&#8211;Part 2</a></li>
<li><a href="http://www.onlineorganizing.com/BlogEntry.asp?id=2228">Vital Signs: Maintaining Your Family&#8217;s Medical Records&#8211;Part 1 (Paper)</a></li>
<li><a href="http://www.onlineorganizing.com/BlogEntry.asp?id=2230">Vital Signs: Maintaining Your Family&#8217;s Medical Records&#8211;Part 2 (Digital)</a></li>
</ul>
<p>These five posts are a fantastic resource. Again, this is a time when I hope that you won&#8217;t ever have to use this information.</p>
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		<slash:comments>14</slash:comments>
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		<title>Eliminate collaboration clutter with Subversion</title>
		<link>http://unclutterer.com/2009/10/01/eliminate-collaboration-clutter-with-subversion/</link>
		<comments>http://unclutterer.com/2009/10/01/eliminate-collaboration-clutter-with-subversion/#comments</comments>
		<pubDate>Thu, 01 Oct 2009 17:10:45 +0000</pubDate>
		<dc:creator>Brian Kieffer</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Office Organization]]></category>
		<category><![CDATA[Productivity]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6688</guid>
		<description><![CDATA[Collaborating on files with a group presents a unique set of challenges. Where do you store the files? Who has the latest version? What changed?
Let&#8217;s say you&#8217;re composing a song about Jessica Fletcher from Murder, She Wrote. You get your band together, you lay down the tracks, and there they are on one computer. You [...]]]></description>
			<content:encoded><![CDATA[<p>Collaborating on files with a group presents a unique set of challenges. Where do you store the files? Who has the latest version? What changed?</p>
<p>Let&#8217;s say you&#8217;re <a href="http://assets.unclutterer.com/wp-content/uploads/song-for-jb.mp3">composing a song</a> about Jessica Fletcher from <em>Murder, She Wrote</em>. You get your band together, you lay down the tracks, and there they are on one computer. You can go back and punch in a solo, cut vocals, or whatever else you need to do. No sweat. But what if one of your bandmates lives 800 miles away?</p>
<p>One option would be to keep sending a file back and forth for each change. The problem is that it&#8217;s difficult to keep track of changes, and eventually you each end up with a folder full of files and no way to tell who has the latest version.</p>
<p>A better solution is <a href="http://subversion.tigris.org/">Subversion</a>, a version control system designed to be a single repository for current and previous versions of files.</p>
<p>In my example, the file happens to be a GarageBand file, but Subversion can just as easily handle any other type of file. Developers have been using it for years to keep track of source code and documentation.</p>
<p>Here&#8217;s how it works:</p>
<ul>
<li>Create a Subversion repository. You can create a free repository at <a href="http://beanstalkapp.com/">Beanstalk</a></li>
<li>Get a Subversion client like <a href="http://versionsapp.com">Versions</a>. There&#8217;s a 21 day free trial period.</li>
<li>Create a bookmark to your repository in your client. You can find Versions-specific instructions <a href="http://versionsapp.com/viewdocpage/getting_started.html">here</a></li>
<li>Check out a &#8220;working copy&#8221;</li>
<li>Add folders and files to your &#8220;working copy,&#8221; or make changes to existing ones</li>
<li>Commit</li>
</ul>
<p>When you commit a change, Subversion updates the current version of the file with the changes that you made, but also saves the previous version so that you can revert back to it if you need to. If you try to commit a change to a file that someone else has recently changed, Subversion will let you know. If it&#8217;s a text file, you can see what the differences are, and choose to merge the changes together.</p>
<p align="center"><img class="thumb" title="091001-subversion" src="http://assets.unclutterer.com/wp-content/uploads/091001-subversion.png" alt="091001-subversion" width="425" height="293" /></p>
<p>By keeping all your files updated and in one place, Subversion is a great tool for eliminating collaboration clutter.</p>
<p>These are the basics, but If you want to indulge your inner egghead and understand more about how Subversion works, I recommend <a href="http://www.amazon.com/exec/obidos/ASIN/0596510330/unclutterer-20/">O&#8217;Reilly&#8217;s book</a>.</p>
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		<slash:comments>17</slash:comments>
<enclosure url="http://assets.unclutterer.com/wp-content/uploads/song-for-jb.mp3" length="2769732" type="audio/mpeg" />
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		<title>Bento 3 adds sharing and security, integrates iPhoto</title>
		<link>http://unclutterer.com/2009/09/30/bento-3-adds-sharing-and-security-integrates-iphoto/</link>
		<comments>http://unclutterer.com/2009/09/30/bento-3-adds-sharing-and-security-integrates-iphoto/#comments</comments>
		<pubDate>Wed, 30 Sep 2009 12:13:12 +0000</pubDate>
		<dc:creator>Brian Kieffer</dc:creator>
				<category><![CDATA[Computer Data]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6665</guid>
		<description><![CDATA[New version of FileMaker's Bento supports encryption and sharing.]]></description>
			<content:encoded><![CDATA[<p><a href="http://www.amazon.com/exec/obidos/ASIN/B002O0H5B6/unclutterer-20/"><img src="http://assets.unclutterer.com/wp-content/uploads/bento_box-150x150.jpg" alt="bento_box" title="bento_box" width="150" height="150" class="alignright size-thumbnail wp-image-6668" /></a><br />
Back in May, I reviewed the <a href="http://unclutterer.com/2009/05/09/review-bento-for-iphone/">iPhone version of Bento</a>, Filemaker&#8217;s personal database application. There were a couple comments asking whether Bento supported encryption and sharing, and, as of yesterday, I&#8217;m happy to say that it does.</p>
<p><a href="http://www.amazon.com/exec/obidos/ASIN/B002O0H5B6/unclutterer-20/">Bento 3</a> was released yesterday, and they&#8217;ve added not only the ability to secure fields and share libraries over your home network—just like iTunes—but Bento integrates iPhoto so you can create personal databases that help you organize photos, iCal events, emails, Address Book contacts, spreadsheets, lists, PDFs you&#8217;ve created with your <a href="http://www.amazon.com/exec/obidos/ASIN/B001XWCQO2/unclutterer-20/">ScanSnap</a>, and pretty much any other clutter in your digital life.</p>
<p>Be sure to check out the <a href="http://solutions.filemaker.com/database-templates/index.jsp">Bento Template Exchange</a> to check out database templates other users have created, or share your own.</p>
<p>Bento is $49 ($29 upgrade).</p>
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		<title>Free time-tracking applications</title>
		<link>http://unclutterer.com/2009/09/23/free-time-tracking-applications/</link>
		<comments>http://unclutterer.com/2009/09/23/free-time-tracking-applications/#comments</comments>
		<pubDate>Wed, 23 Sep 2009 11:30:33 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Productivity]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[Time Management]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6611</guid>
		<description><![CDATA[Lifehacker recently reviewed and rated the Five Best Time-Tracking Applications and awarded Klok (free and usable on all platforms) as the top application]]></description>
			<content:encoded><![CDATA[<p>Keeping track of how you spend your time is a necessity when you&#8217;re billing segments of your workday to multiple clients, but it&#8217;s also valuable for determining your efficiency and productivity. Lifehacker recently reviewed and rated the <a href="http://lifehacker.com/5362829/five-best-time+tracking-applications">Five Best Time-Tracking Applications</a> and awarded <a href="http://klok.mcgraphix.com/klok/index.htm">Klok</a> (free and usable on all platforms) as the top application:</p>
<blockquote><p>Built with Adobe AIR, Klok is a lightweight and cross-platform tracking solution. You can create a hierarchy of projects and sub-projects in the task-management sidebar and then track the time spent on each by dragging and dropping them into the workflow for the day. While you can delve into the details of each block of time, simple adjustments like expanding the amount of time you&#8217;ve worked on a project is as easy as grabbing the edge of the block with your mouse and tugging it down.</p></blockquote>
<p>Also on their list are <a href="http://www.manictime.com/">Manic Time</a> (Windows), <a href="http://slimtimer.com/">SlimTimer</a> (web-based), <a href="https://www.rescuetime.com/">RescueTime</a> (Windows and Mac), and <a href="http://projecthamster.wordpress.com/">Project Hamster</a> (Linux). All five of the applications mentioned in the article are free to access or download. </p>
<p>If you haven&#8217;t tracked your time before, I recommend keeping records for at least two weeks to see how you spend your time. The data you will acquire will give you insight into your most productive hours of the day, your low-performance times, when people tend to interrupt you, and how much time you waste during an average day. Then, you can start to tweak your work habits to get the most out of your time in the office.</p>
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		<slash:comments>17</slash:comments>
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		<title>Reducing résumé clutter</title>
		<link>http://unclutterer.com/2009/09/22/reducing-resume-clutter/</link>
		<comments>http://unclutterer.com/2009/09/22/reducing-resume-clutter/#comments</comments>
		<pubDate>Tue, 22 Sep 2009 11:30:43 +0000</pubDate>
		<dc:creator>Tiffany Bridge</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Decluttering]]></category>
		<category><![CDATA[Office Organization]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6608</guid>
		<description><![CDATA[Usually, uncluttering is about organizing your stuff in such a way that life is simpler for <em>you</em>. Résumé uncluttering is a special challenge because it's about organizing your stuff so that it's easier for someone else -- most likely someone you've never met.]]></description>
			<content:encoded><![CDATA[<p><em>In the comments to last week&#8217;s post on organizing a job search, a reader asked if we might be able to put together a résumé organizing post. Since I haven&#8217;t put together a résumé in more than five years, I thought it best to turn to a professional. Today we welcome guest author <a href="http://www.welovedc.com/">Tiffany Bridge</a> who worked for many years as a recruiter for a job placement company. Welcome, Tiffany.</em></p>
<p>Usually, uncluttering is about organizing your stuff in such a way that life is simpler for <em>you</em>. Résumé uncluttering is a special challenge because it&#8217;s about organizing your stuff so that it&#8217;s easier for someone <em>else</em> &#8212; most likely someone you&#8217;ve never met.</p>
<h3>Common causes of résumé clutter and how to combat them</h3>
<p><strong>The One-Page Résumé.</strong> This is one of the most pernicious lies ever to haunt hiring managers. Yes, the Career Services people at your college were right that you should keep your résumé to one page when you&#8217;re just coming out of school, but once you have some real experience to talk about it&#8217;s needlessly constraining. </p>
<p><strong>Solution:</strong> Your résumé should be exactly as long as you need to describe it, and no longer. For most people, this is about two pages, but even three are fine if you need them. You generally only need to cover about the last 10 years of your experience for most fields. </p>
<p><strong>The Functional Résumé.</strong> This is another one of those things that your college Career Services people tell you about, which kind of makes sense when you&#8217;re getting out of school, but is completely useless once you&#8217;ve had a job or two. Hiring managers want a sense of career progression, how you got to where you are now, and a functional résumé completely obliterates any ability to observe it. It&#8217;s also commonly used to play down embarrassing gaps in one&#8217;s work history, so the hiring manager starts wondering what you&#8217;re trying to hide &#8212; firing? nervous breakdown? prison sentence?</p>
<p><strong>Solution:</strong> It&#8217;s fine to have a functional component of your résumé if you have a job history that&#8217;s not a straight line toward your goal or if you&#8217;re trying to change fields and need to pull all your relevant skills together. However, you still need to be able to show the actual chronological history of your career. </p>
<p><strong>The Objective Statement.</strong> This is a waste of an inch or two of space you are trying to use judiciously. If you&#8217;re bothering to apply to a job, clearly your objective is to get that job. No one needs to be told that. </p>
<p><strong>Solution:</strong> A summary statement is a nice alternative, especially to pull together disparate experience, as long as you avoid tired phrases like &#8220;customer service-oriented,&#8221; &#8220;team player&#8221; or &#8220;seasoned professional.&#8221; Or you can skip it altogether and just jump straight into &#8220;Experience.&#8221; Your cover letter will explain your objectives better than a statement on your résumé.</p>
<p>In short, remember that the HR person or hiring manager giving your résumé the first review is going to be scanning, not reading. Keep the most relevant information (your experience) near the top, avoid pointless and outdated conventions, and don&#8217;t be afraid to take enough space to help the reader connect the dots of your experience and skills to get a complete picture of your strengths.</p>
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		<slash:comments>30</slash:comments>
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		<title>Recovering from an e-mail interruption</title>
		<link>http://unclutterer.com/2009/09/17/recovering-from-an-e-mail-interruption/</link>
		<comments>http://unclutterer.com/2009/09/17/recovering-from-an-e-mail-interruption/#comments</comments>
		<pubDate>Thu, 17 Sep 2009 14:30:17 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Office Organization]]></category>
		<category><![CDATA[Productivity]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[Time Management]]></category>
		<category><![CDATA[Tips]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6580</guid>
		<description><![CDATA[Try turning off the notification alert on your e-mail system and only checking e-mail on a schedule and see if it improves your productivity. If the interruption refractory period really is 17 minutes, you should immediately notice significant gains in your focus.]]></description>
			<content:encoded><![CDATA[<p>The October issue of <em>Real Simple</em> magazine quotes a Microsoft and University of Illinois at Urbana-Champaign study that claims it takes 17 minutes &#8220;for a worker interrupted by e-mail to get back to what she was doing.&#8221;</p>
<p>If this statistic is true, and I know from experience that there is a refractory time after any distraction, it is strong evidence against leaving the notification alert active on your e-mail program. Instead, you should schedule time in your day to check your e-mail. Based on the type of office environment you work in, you might need to check your e-mail at the top of every hour. However, most people can get by only checking their e-mail two to four times during the work day.</p>
<p>I also recommend checking e-mail during the times when you are usually distracted during the day. Whether this is when others tend to interrupt you or when your mind typically wanders on its own, it&#8217;s best not to try to do high-functioning activities when you plan to work through your e-mail inbox. For me, this is right after lunch when I find it difficult to concentrate for more than a few minutes at a time. I check e-mail, return phone calls, and do a little bit of filing.</p>
<p>Try turning off the notification alert on your e-mail system and only checking e-mail on a schedule and see if it improves your productivity. If the interruption refractory period really is 17 minutes, you should immediately notice significant gains in your focus.</p>
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		<slash:comments>23</slash:comments>
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		<title>Storing small memory cards</title>
		<link>http://unclutterer.com/2009/08/20/storing-small-memory-cards/</link>
		<comments>http://unclutterer.com/2009/08/20/storing-small-memory-cards/#comments</comments>
		<pubDate>Thu, 20 Aug 2009 14:30:48 +0000</pubDate>
		<dc:creator>Erin Doland</dc:creator>
				<category><![CDATA[Computer Data]]></category>
		<category><![CDATA[Home Organization]]></category>
		<category><![CDATA[Office Organization]]></category>
		<category><![CDATA[Technology]]></category>

		<guid isPermaLink="false">http://unclutterer.com/?p=6347</guid>
		<description><![CDATA[Do you have multiple games that are stored on small discs or do you carry small cards for work or your camera? How do you keep them stored in a safe and organized fashion?]]></description>
			<content:encoded><![CDATA[<p>I don&#8217;t know if I&#8217;ve ever publicly admitted this, but I&#8217;m a gamer. I play at least half an hour every day, and usually more than that. I have numerous electronic gaming systems and even a huge collection of board games for when I want to be away from a computer. I&#8217;ll play any game at least once, and when I find a favorite I&#8217;ll spend days working to master it.</p>
<p>I didn&#8217;t grow up playing video games like many of my peers, but got into it in college thanks to my friend Clark. (Clark also introduced <a href="http://en.wikipedia.org/wiki/Stevie_Case">Stevie Case</a> to computer gaming their freshman year of college &#8230; small world.) I like solving puzzles and gaming is my constant outlet for that aspect of my personality, and I&#8217;ll always be in debt to Clark for being my guide.</p>
<p>There are a <a href="http://www.amazon.com/exec/obidos/ASIN/B002B1TDV8/unclutterer-20/">couple</a> Nintendo DS Lite <a href="http://www.amazon.com/exec/obidos/ASIN/B002AU0HZQ/unclutterer-20/">games</a> coming out in the next few weeks that I&#8217;ve pre-ordered to take with me while I&#8217;m traveling for my book publicity. Unfortunately, I don&#8217;t have a very organized method for taking all of my DS Lite games (about 30) with me. After a little research, I&#8217;m looking at getting one of these:</p>
<p>A <a href="http://www.amazon.com/exec/obidos/ASIN/B000ZD0CV4/unclutterer-20/">Memory Card Album</a> with anti-static pages that can hold three games (or SD cards or MMC cards or other small discs) per page:</p>
<p align="center"><img src="http://assets.unclutterer.com/wp-content/uploads/090820-ds1.jpg"></p>
<p>Or, a <a href="http://www.amazon.com/exec/obidos/ASIN/B0020159YE/unclutterer-20/">Memory Card and Manual Holder</a> that has places for games and the instruction manuals that come with the games. It too could easily hold other small memory cards:</p>
<p align="center"><img src="http://assets.unclutterer.com/wp-content/uploads/090820-ds3.jpg" class="thumb"></p>
<p align="center"><img src="http://assets.unclutterer.com/wp-content/uploads/090820-ds2.jpg" class="thumb"></p>
<p>Do you have multiple games that are stored on small discs or do you carry small cards for work or your camera? How do you keep them stored in a safe and organized fashion? I&#8217;d like to know what you use. The smaller memory cards get, I think the more we&#8217;re going to address this issue.</p>
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		<slash:comments>31</slash:comments>
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