For more than three years now, my wife and I have both been scout troop leaders (Girl Scouts for her, Cub Scouts for me). The organizations offer a lot of fun for the kids and, let’s be honest, a lot of work for those of us adults who have stepped up to the plate to be leaders. It’s not without its rewards, though, and getting to spend time with our kids and their friends in a learning and creative situation is worth all the unpaid hours.
Depending on how many kids you’ve got in your club, den, troop, or group, you could feel like you’ve taken on a second job. (Especially when cases of cookies pack your house every winter.) One thing is for certain, the job won’t be fun for you if you’re stressing about running the group and keeping things organized. The following are a few techniques my wife and I have put together for staying sane while being a leader of our kids’ groups.
Who has earned what?
Not all clubs and groups are about earning awards, badges, or patches, but a lot of them are and it’s what many people think of when they consider scouting. And the kids do love earning them. Cub Scouts are actually required to move through several ranks before they become Boy Scouts, and to do so they must earn certain achievements. Of course, one boy will miss a meeting because of illness, another is out of town, and so on. To keep track of all their achievements, I use the following method for tracking who has earned what.
I bought several adhesive CD sleeves from Amazon, as well as a large piece of foam board. Then I labeled each sleeve with a boy’s name and stuck the lot to the board. When a boy earns an achievement, I place the name of it as well as the date into the CD sleeve. Now I have an at-a-glance record of who has done what and who hasn’t.
Run your meetings smoothly
When the kids first arrive for a meeting, they’re usually a little hopped up. At the same time, this is when their parents want to ask questions, hand in permission slips, etc. Unsupervised, riled-up, eight-year-old boys? That’s a bad idea. Instead of letting chaos rule, have a “gathering activity” ready. Each week I have something set up for the boys to do upon arrival, from a simple board game to a pile of Boy’s Life magazines to a diagram of a structure to create with LEGO bricks. If you can tie the gathering activity into the meeting’s main activity, even better. The important thing is to give them something fun, engaging, and cooperative to do while they (and the parents) settle in.
Another idea is to create a job board. I’ve printed each boy’s name on a strip of paper and glued it to a clothes pin. These pins get clipped onto a board with labels like: “Attendance,” “Flag Bearer,” “Den Flag Bearer,” “Assistant,” and “Closing Flag Ceremony.” (These are all regular parts of a Cub Scout meeting.) This lets the boys know what their jobs will be for each meeting. Quick tip: give your more antsy members the “Assistant” job, as you can call on them to help out with all sorts of things as his or her energy levels rise and fall.
Foster independence and leadership
My den only has six boys, but my wife’s Girl Scout troop has 14 girls. The entire troop is broken up into several informal units, each with a rotating peer leader, as selected by the girls. The units brainstorm ideas and report their findings, ideas, strategies, and so on to the troop as a whole via their selected leader. These peer leaders make managing a larger group easier on you and teach important skills to the kids.
Tap into the community
In the business world, we call this delegation. In organizations of volunteers, we call this accessing resources. And, since all the kids in your group have parents, these people are wonderful resources for you to rely on from time-to-time. Ask other about their professions and hobbies and see if they’d be willing to share some of what they know with the kids as the focus for a meeting. Same goes for adults in your child’s life — pediatrician, dentist, school teacher, local firefighter, your friends with cool jobs. And all those boxes of Girl Scout cookies don’t have to be sorted only by you — ask other parents and even club members to pitch in for the big jobs.
Don’t be nervous to reach out to the community, either. Community service is a big part of scouting and many clubs and organizations, and to get the kids involved in projects they’ll enjoy you have to make yourself and your group known. Call up local shelters, non-profits, parks departments, and nature organizations to see if there’s an opportunity for the kids to get involved in hands-on charity work. Chances are, there are many ways the kids can help.
Finally, don’t be afraid to look for help online. I’m starting to see more project ideas appear on Pinterest. And, I love, love, love Scouter Mom.com. The site has certainly given me creative ideas for several den meeting projects. What other resources do you use to things organized and operating smoothly for your child’s club or scouting troop?