Comments on: How to manage email when traveling for work

By: jane

jane — Sat, 26 May 2012 22:44:33 +0000

i am hear to give testimony of how i got back my husband, we got married for more than 9 years and have gotten two kids. things were going well with us and we were always happy. until one day my husband started to misbehave in a way i could not understand, i was very confused by the way he maltreated me and the kids. later that month he did not come home again and he called me that he wants a divorce, i asked him what have i done wrong to deserve this from you, all he was saying is that he want a divorce that he hates me and do not want to see me and the kids again in his life, i was so mad and also frustrated i did not know what to do,i was sick for more than 2 weeks because of the divorce threat. i loved him so much he was everything to me without him, my life will be incomplete. i told my sister and she told me to contact a spell caster, i never believe in all this spell casting of a thing. i just wanted to try if something will come out of it. i contacted indianspiritualtemple for the return of my husband to me, they told me that my husband have been taken by another woman, that she casted a spell on him that is why he hates me and the kids and also want us to divorce. then they told me that they have to cast a spell on him that will make him return to me and the kids, they casted the spell and after 1 week my husband called me and he told me that i should forgive him, he started to apologize on phone and said that he still loves me that he did not know what came over him that he left me. it was the spell that the indianspiritualtemple casted on him that made him came back to me today,me and my family are now happy again today. thank you indianspiritualtemple for what you have done for me and my family i would have been nothing today if not for your great spell. i want you my friends who is passing through all this kind of love problem of getting back thier husband, wife , or ex boyfriend and girlfriend to contact indianspiritualtemple@gmail.com. and you will see that your problem will be solved without any delay.

By: earthmother65

earthmother65 — Sat, 07 Apr 2012 13:35:20 +0000

This post really struck a cord with me, since I get over 100 emails a day at work, so when I’m traveling to all-day meetings or going through intense projects like this past week, the backlog easily hits the 1000+ mark. Hotel nights are one solution but probably the most important is to accept that they will NOT all get my attention. I do a quick glance and prioritize my husband, my boss, and my direct reports. The rest…que sera’, sera’

By: Mez

Mez — Sat, 07 Apr 2012 07:21:21 +0000

I haven’t tried this but it looks worth try for filtering your mail on ipad or iphone http://iphonemonsta.com/filter.....phone-ipad

By: Frank

Frank — Fri, 06 Apr 2012 16:37:02 +0000

One of the best ways to catch up on all that email is to use the in-flight wi-fi. Most domestic flights have gogo inflight internet. Using the downtime of flying to address all your emails before you return to the office will allow you to hit the ground running when you get back. It’s priceless.

By: Scott Roewer

Scott Roewer — Thu, 05 Apr 2012 19:55:42 +0000

I may have missed it, but did you talk about POP vs IMAP accounts. I find those who are rocking the POP accounts, have double the amount of work when they return to their desk. They may have emailed and purged while on the road, but without the IMAP setup they have to redo it when they’re back at their desk. I heart IMAP.

I’m just “OK” with the please excuse my type-error comment. I prefer something more comical such as…

Typed by thumbs and sent by gadget

If the reader doesn’t understand there may be a type error – well screw’em.

By: Carnie

Carnie — Wed, 04 Apr 2012 16:56:22 +0000

I totally get that this is a problem (for me, too), and appreciate the effort taken to compile these responses. I am a person who processes 100s of e-mails ALL DAY LONG in between other ongoing tasks and large creative projects. I am on lots of professional mailing lists. I have several e-mail accounts (biz + personal). I stress out over how much incoming mail is left over each day.

But when I read this post as a whole, with all its many little tips and hacks, I got to the end and thought, Really? Am I so important in this giant and multifaceted wheel of life that I need a DETAILED PLAN and timer to stay on top of my work e-mails? Am I going to put my friends and personal life completely on hold just because I’m on a business trip? NO. If anything, I will need to unwind and connect with non-work people when I’m at a conference or event where my workday is much longer than usual. I’d be PISSED if I missed the e-mail inviting me to a birthday dinner the day I come home.

I prefer to give focus and attention to what is happening in front of my face (keynote speakers, meeting people/clients, business meals) than staying 100% on top of e-mail. I’ll deal with it when I get back. The best tips are a good out-of-office disclaimer that tells people not to expect a detailed reply until then, and to keep my calendar completely clear the first day home.

By: Erin Doland

Erin Doland — Wed, 04 Apr 2012 12:32:25 +0000

@Paula — On most smartphones, email is only passively checked a few times an hour. (It’s not like it is on your desktop computer, which checks every 30 seconds.) For most people, I don’t think a vibration three times an hour is that much of a distraction. At least it’s not for me. If someone has their email system set to passively check more than a few times an hour, I would certainly change this setting. I agree, it would be very annoying to get notifications more than three or four times an hour.

By: Nick

Nick — Wed, 04 Apr 2012 10:21:43 +0000

In addition to the “Please forgive the spelling errors” and “this was sent from a SmartPhone” tag, I use my iPhone’s Siri to dictate and respond to as much email as I possibly can. Usually just a few sentences will satisfy (or at least hold off)any burning fires.

By: Paula

Paula — Wed, 04 Apr 2012 05:24:56 +0000

I agree with Katrina about keeping separate email accounts for work and personal. Just because you’re on the road doesn’t mean you don’t want to keep up with friends, as well.

But why set the phone on vibrate for incoming email? That’s too distracting, especially if one receives lots of mail (and I’d say 1000 mails – and that’s only the unprocessed ones – in one week qualifies as “lots”). Just like at home, it’s best to actively control when one will check one’s inbox (e.g. save 30 minutes in a 60-minute lunch break, preferably AFTER lunch otherwise one won’t get to it; while waiting on line; right when one gets back to one’s hotel room before dinner) and then process, taking time to sort, delegate, etc.

By: katrina

katrina — Wed, 04 Apr 2012 02:16:53 +0000

That’s a good list Erin.

I’m rather fiercely attached to the idea that work and personal emails should operate through completely separate accounts or addresses.

Twitter, facebook etc should only be directed to a business email account if it relates to the business. Otherwise it just shouldn’t be activated for the business account.

Personal accounts for chatting should be sent to a separate email personal address, perhaps even one that is separate to the general personal email account. The idea being that if something is mega-important then the person will phone you directly.

By: Julie Bestry

Julie Bestry — Tue, 03 Apr 2012 23:28:13 +0000

This year’s NAPO conference was where I drew the line in the sand. I have no mobile devices and have always struggled with feeling a little too Luddite or Amish because of it. 51 weeks out of the year, my desktop computer serves me perfectly well and I process email down to a generally empty inbox each night. But during this last travel week, thanks to weak cell signals, I received voicemails hours after they came, and only saw tweeted messages and emails at night, when I could use a borrowed laptop. Web mail for my business account is awkward, and forwarding to Gmail so I can respond “from” my actual business account makes me feel like it’s 1997.

It’s still hard for me to imagine investing in a smartphone when I don’t text, don’t need it the rest of the year and my chubby sausage fingers still can’t type fewer than two characters at a time, but an iPad is now non-negotiable. Yes, “it’s tough” but I no longer feel quite so alone. Thanks, Erin!

By: Dr Mary Ann

Dr Mary Ann — Tue, 03 Apr 2012 23:21:34 +0000

Apple iCal has all these capabilities built in. Check out Preferences/Rules.

By: erin @ WELL in L.A.

erin @ WELL in L.A. — Tue, 03 Apr 2012 21:43:53 +0000

These are great tips for daily email management, too. I’m a big fan of Gmail’s “canned response” app available in mail labs. I use it to send quick responses to more frequent email conversations and requests.

By: Leslie

Leslie — Tue, 03 Apr 2012 17:30:51 +0000

Prioritizing, delegating and easy access to files/forms are key for me. Work emails that require no response are scanned and deleted immediately (avoids overwhelms and I can do it while waiting in line). Email that can wait AND require a response from me, go into a folder to address when I return. Email that can be handled by someone else are delegated. That usually brings it down to 5-10 emails that require immediate response/action. I store docs that I access regularly (contracts, letters, invoices, project docs) on a cloud with bookmarked links that I can point to quickly when replying to messages.

Personal emails are handled in the evening and I have my voicemail messages sent to me in a text file so I can scan the message to determine if I need to call the person back or simply send a message.