Comments on: Organizing your workspace http://unclutterer.com/2007/05/04/organizing-your-workspace/ Daily tips on how to organize your home and office. Sat, 21 Nov 2009 05:07:33 -0500 http://wordpress.org/?v=2.8.6 hourly 1 By: PJ Doland http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-195 PJ Doland Wed, 09 May 2007 13:02:20 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-195 You can save a PDF as an image with searchable OCRed text embedded and hidden. This is the way I would suggest scanning all documents. You can save a PDF as an image with searchable OCRed text embedded and hidden. This is the way I would suggest scanning all documents.

]]> By: Jerry Brito http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-194 Jerry Brito Tue, 08 May 2007 02:18:22 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-194 Matthias: I used to fret about losing my highlighting. I would keep paper copies only because I had highlighted important bits. What I've discovered is that the highlighting I do is useful only for the project at hand (usually writing a paper). Once that project is complete, I don't need the highlighting any more. I can always find the useful bits again, especially because if they were truly useful, I cited them in a paper, etc. I keep the documents electronically for future reference, but I throw away the print outs -- even if they have highlighting. Matthias: I used to fret about losing my highlighting. I would keep paper copies only because I had highlighted important bits. What I’ve discovered is that the highlighting I do is useful only for the project at hand (usually writing a paper). Once that project is complete, I don’t need the highlighting any more. I can always find the useful bits again, especially because if they were truly useful, I cited them in a paper, etc. I keep the documents electronically for future reference, but I throw away the print outs — even if they have highlighting.

]]> By: Mark http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-193 Mark Tue, 08 May 2007 01:49:29 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-193 Matthias: Why not scan it twice and combine the image PDF with the OCRed PDF? Matthias:

Why not scan it twice and combine the image PDF with the OCRed PDF?

]]> By: Matthias http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-192 Matthias Mon, 07 May 2007 10:48:06 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-192 I’m wondering how you combine these two topics: > [...] need paper copies of documents [...] easier reading, highlighting [...] > [...] an electronic, searchable copy? [...] When you scan your printout again using OCR, you will loose your highlighting. On the other hand scanning as a picture based PDF keeps you highlighting but is not searchable. For my work I have to read a lot and this question keeps me away from saving everything electronically. I’m wondering how you combine these two topics:

> [...] need paper copies of documents [...] easier reading, highlighting [...]
> [...] an electronic, searchable copy? [...]

When you scan your printout again using OCR, you will loose your highlighting. On the other hand scanning as a picture based PDF keeps you highlighting but is not searchable.

For my work I have to read a lot and this question keeps me away from saving everything electronically.

]]> By: John Zeratsky http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-191 John Zeratsky Sun, 06 May 2007 01:37:08 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-191 Jerry, I hear you. I have the same problem in my home office. (I'd take a photo, but I'm out of town right now.) Even with a small, windowless space, I always make it my #1 priority to make sure I'm not facing a wall when seated at my desk. Ideally, my desk is touching at least one wall and I'm not directly facing the door. Here's a rough diagram of my current office layout: <a href="http://johnzeratsky.com/dump/office.png" rel="nofollow">http://johnzeratsky.com/dump/office.png</a> Jerry, I hear you. I have the same problem in my home office. (I’d take a photo, but I’m out of town right now.)

Even with a small, windowless space, I always make it my #1 priority to make sure I’m not facing a wall when seated at my desk. Ideally, my desk is touching at least one wall and I’m not directly facing the door.

Here’s a rough diagram of my current office layout: http://johnzeratsky.com/dump/office.png

]]> By: Jerry Brito http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-190 Jerry Brito Sat, 05 May 2007 15:42:54 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-190 John, Until I finagle an office window I'm sure what alternative I have. If you have any suggestions, let me know. The weird thing about my office, which you can't tell from the photos, is that it doesn't have right angles. The architecture of the building I'm in is insane. It's basically round and the far wall of my office curves so that you can't place anything flat against the wall. The other walls are at weird angle to it. Very disconcerting. I tried putting the desk in the middle of the room, but it made the office feel very small. This way there's tons of room in the center of the office and it feels airy. John, Until I finagle an office window I’m sure what alternative I have. If you have any suggestions, let me know. The weird thing about my office, which you can’t tell from the photos, is that it doesn’t have right angles. The architecture of the building I’m in is insane. It’s basically round and the far wall of my office curves so that you can’t place anything flat against the wall. The other walls are at weird angle to it. Very disconcerting. I tried putting the desk in the middle of the room, but it made the office feel very small. This way there’s tons of room in the center of the office and it feels airy.

]]> By: Erin http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-189 Erin Sat, 05 May 2007 03:17:03 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-189 Kate -- In my second post on curbing paper clutter, I suggested using DevonThink Pro, DevonThink Pro Office or Yojimbo for a Mac, and One Note for a PC. Also, if you read the comments to <a href="http://unclutterer.com/archives/2007/04/paper_clutter_begone_part_2.php" rel="nofollow">that post</a>, some people made some additional suggestions for similar types of programs. Kate — In my second post on curbing paper clutter, I suggested using DevonThink Pro, DevonThink Pro Office or Yojimbo for a Mac, and One Note for a PC. Also, if you read the comments to that post, some people made some additional suggestions for similar types of programs.

]]> By: Kate http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-188 Kate Fri, 04 May 2007 23:39:08 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-188 Do you have something for yojimbo that you've heard of, or even better, recommend that works for PC (or, ideally, both PC and Mac as eventually I want to make the switch but that's not for a while)? Thanks! Do you have something for yojimbo that you’ve heard of, or even better, recommend that works for PC (or, ideally, both PC and Mac as eventually I want to make the switch but that’s not for a while)?

Thanks!

]]> By: John Zeratsky http://unclutterer.com/2007/05/04/organizing-your-workspace/comment-page-1/#comment-187 John Zeratsky Fri, 04 May 2007 19:46:56 +0000 http://development.unclutterer.com/2007/05/04/organizing-your-workspace/#comment-187 It's certainly uncluttered. But doesn't looking at that wall drive you nuts? It’s certainly uncluttered. But doesn’t looking at that wall drive you nuts?

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