Cut down junk mail

Junk mail piling up can be a big source of clutter because when you get home from work the last thing you want to do is sort mail. My advice, do it right when you get in. Take the mail by the trash, immediately throw away anything that’s obviously junk, pull out what you need to keep (hang on to the bill, throw away the envelope and inserts), and put what you’re left with in your inbox.

Another easy way to get rid of junk mail is to avoid it altogether. Call 888-5-OPTOUT (888-567-8688) — run by the three major credit-reporting companies — and remove yourself from the mailing lists for unsolicited credit-card offers. You can also do it online. Then, if you’re feeling really adventurous, ask the Direct Marketing Association to turn off the rest of your junk mail.

A place for everything. Seriously.

Once you get rid of clutter, the next step in getting organized is, well, getting organized. The key to personal organization, in my experience, is developing processes that take the thinking out of organization and sticking to those processes. What this means is that getting organized once–tidying up everything–won’t do unless you can keep it organized.

We’ve all had the experience of letting our spaces get so cluttered and messy that we had to stop and put everything away, throw out useless items, and make the space clean. This tells us a couple of things. For one, the mind can only take so much messiness in its environment before it rebels and says, “I can’t think until you clean up this place.”

Without organization, you can’t be productive. Suppose you’re working on a project that requires certain tools, such as paper, pens, a ruler, scissors. If you have to stop every other minute to think were the scissors or pens are in your mess, several things happen. First, and most obvious, you’ll waste time, as the scientific management school showed us. Second, you’ll never get into a productive flow that will allow for creativity.

Organization is having a place for everything and making sure everything is in its place. I know that cliche sounds trite, but think about it. When you cleaned up, where did you put things? You put them in their place, right? That means most things have “their place” (not an objective universal place, just a place you’ve decided is where they belong). Why did you put them in their place? Because you want to be able to–unthinkingly–find them when you need them without interrupting your flow or creativity.

The other thing that has to be unthinking is putting things back in their place after you’ve used them. First, you have to have a place for everything. If you don’t have a drawer or shelf for DVDs, then when you finish watching one, you’re liable to leave it on the coffee table. Some places are better than others, and I hope to get into this in future posts, but for now just make sure you have a place. Also, remember we’re talking about things after you’ve decluttered, so hopefully all that’s left are things that are useful or enjoyable. Second, you need a process for staying organized. Having a place for everything does no good unless you regularly put everything in its place.

Processes can be as simple as a commitment to throw out clutter and put everything in its place in your work area before you leave for the day. When you come in the next day, everything will be calm and you’ll be ready to start the day smoothly without a jarring messy desk looking at you first thing in the morning. What makes this a process, however, is making it a habit and doing it regularly. In the posts to come I hope to look at good places and good processes.